Find work in the United States.

A simpler way to find your next job.

Jobs in the United States

25+ jobs

Save this search

Added just now
Accounting Coordinator
Montgomery County Intermediate Unit 23
Norristown, PA
Knowledge of project/contract administration, management, and reporting.
Added 1 min ago
EB
Engineering Aide (Part-time)
East Bay Municipal Utility District
Oakland, CA
- $6,254 to $7,602 USD / month
- Part-time
Presenting project findings and results (technical and non-technical) to management and other EBMUD staff.
Added 2 mins ago
VH
Healthcare Engineer
Veterans Health Administration
Tomah, WI
- $50,460 to $116,362 USD / year
…Healthcare System, VHATOM Medical Center. This position performs project planning, produces designs, manages designs, manages construction, and provides construction administration for…
Added 2 mins ago
VH
Health Science Specialist
Veterans Health Administration
White River Junction, VT
- $101,375 to $131,790 USD / year
Provides guidance and technical assistance to education staff across NCPTSD regarding project management, educational product development, scientific content, and Section 508 accessibility…
Added 2 mins ago
VH
Materials Handler
Veterans Health Administration
San Diego, CA
- $25 to $29 USD / hour
May serve as a senior member of a warehouse project team;
Added 3 mins ago
E
Task Order Project Manager
ESM
Columbus, OH
- $162,000 to $195,000 USD / year
Enterprise Solutions and Management (ESM) is a rapidly growing government contractor that provides strategic IT services that meet mission needs for Defense and Federal customers. We are…
Added 3 mins ago
E
Task Order Project Manager
ESM
Fort Belvoir, VA
- $162,000 to $195,000 USD / year
Enterprise Solutions and Management (ESM) is a rapidly growing government contractor that provides strategic IT services that meet mission needs for Defense and Federal customers. We are…
Added 3 mins ago
E
Software System Engineer
ESM
Fort Belvoir, VA
- $136,000 to $162,000 USD / year
Collaborates with program management and engineering teams to establish technical direction, support project planning, and oversee all phases of the software development lifecycle,…
Added 3 mins ago
E
SAP Application Administrator
ESM
Columbus, OH
- $114,000 to $136,000 USD / year
Enterprise Solutions and Management (ESM) is a rapidly growing government contractor that provides strategic IT services that meet mission needs for Defense and Federal customers. We are…
Added 3 mins ago
E
SAP Application Administrator
ESM
Fort Belvoir, VA
- $114,000 to $136,000 USD / year
Enterprise Solutions and Management (ESM) is a rapidly growing government contractor that provides strategic IT services that meet mission needs for Defense and Federal customers. We are…
Added 3 mins ago
Senior, Consumer Insights - Customer Experience
Macy's
New York, NY · NY
Project Management: Proficient in managing projects, processes, and organizational tasks. Capable of handling multiple projects simultaneously and delivering high-quality results promptly.
Added 5 mins ago
UA
Information Technology Specialist (Policy and Planning)
US Army Civilian Human Resources Agency
Fort Belvoir, VA · Rock Island, IL
- $108,137 to $158,322 USD / year
…requirements into technical specifications, and supporting project planning, scheduling, and risk-management activities; 2) participating in cost-benefit and feasibility analyses to inform…
Added 5 mins ago
AC
ENGINEERING TECHNICIAN (CIVIL)
Air Combat Command
Moody AFB, GA
- $61,722 to $80,243 USD / year
Develops and maintains an integrated Operations Flight and Engineering Flight contract/in-house project progress and final close-out warranty management database program.
Added 5 mins ago
UM
BRIDGEPORT, CA - PERFORMANCE DIETICIAN NF4
U.S. Marine Corps
Bridgeport, CA
- $42 to $44 USD / hour
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines,…
Added 5 mins ago
UM
PERFORMANCE DIETICIAN NF4
U.S. Marine Corps
Twentynine Palms, CA
- $42 to $44 USD / hour
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines,…
Added 5 mins ago
WA
Realty Specialist
Western Area Power Administration
Fort Peck, MT · Billings, MT · Bismarck, ND · Huron, SD · Loveland, CO · Lakewood, CO
- $61,722 to $129,742 USD / year
…areas of developing, administering, and executing programs in support of the acquisition and management of land and land rights, construction and its replacements, rehabilitation, and…
Added 5 mins ago
AR
Administrative Officer
Agricultural Research Service
Stoneville, MS · Mississippi State, MS · Adams, OR · Saint Paul, MN · College Station, TX · Fargo, ND · Corvallis, OR · Houston, TX · Clay Center, NE · Poplarville, MS · Lubbock, TX · Boise, ID · Tucson, AZ · Kearneysville, WV · New Orleans, LA · Griffin, GA · Temple, TX · Washington, DC · Gainesville, FL · Fayetteville, AR · Fort Pierce, FL · Maricopa, AZ · Davis, CA · Albany, CA
- $61,722 to $145,468 USD / year
In this position, you will serve as the Administrative Officer for the assigned location providing leadership in the management of business functions in support of assigned research…
Added 5 mins ago
AR
Administrative Officer
Agricultural Research Service
Adams, OR · Houston, TX · Fargo, ND · Saint Paul, MN · Lubbock, TX · Stoneville, MS · Mississippi State, MS · Poplarville, MS · Corvallis, OR · College Station, TX · Clay Center, NE · Griffin, GA · Tucson, AZ · Fayetteville, AR · Washington, DC · Maricopa, AZ · Kearneysville, WV · Gainesville, FL · Davis, CA · Temple, TX · Fort Pierce, FL · Boise, ID · Albany, CA · New Orleans, LA
- $61,722 to $145,468 USD / year
In this position, you will serve as the Administrative Officer for the assigned location providing leadership in the management of business functions in support of assigned research…
Added 5 mins ago
IU
Account Manager for Avionic Industry
INNOLUX USA INC
Farmington Hills, MI
- $70,800 to $86,500 USD / year
(1) Constant monitoring of communications between Innolux's Avionics project / technical team and customer program & engineering personnel, with occasional intervening in these…
Added 7 mins ago
Student Volunteer (Unpaid Position)
Office of Inspector General
Washington, DC
Make an impact while you learn, as a student volunteer. The Spring 2027 program offers students an opportunity to volunteer to support a program-based project that supports real federal…
Added 7 mins ago
BO
Program Analyst Competitive Temporary Promotion (NTE 1 Year)
Bureau of Alcohol, Tobacco, Firearms and Explosives
Location Negotiable After Selection
- $63,795 to $82,938 USD / year
Plans and manages special and recurring projects on well-defined subject matter areas to include the formulation of the project methodology, identifying resources required to support the…
Added 7 mins ago
AC
CIVIL ENGINEER
Air Combat Command
Shaw AFB, SC
- $89,508 to $116,362 USD / year
The primary purpose of this position is to serve as a professional civil engineer, performing design, project programming and construction management/monitoring duties in support of a…
Added 10 mins ago
VH
Lead Program Analyst
Veterans Health Administration
Louisville, KY
- $74,678 to $97,087 USD / year
…experience would typically include, but are not limited to: Using management principles, practices, and processes to design, develop, produce, analyze, and distribute program and project…
Added 10 mins ago
NC
Environmental Engineer
National Cemetery Administration
Washington, DC
- $143,913 to $187,093 USD / year
Developing environmental requirements, scopes of work, technical specifications, guidance documents, and program standards that support project planning, design, and construction activities.
Added 10 mins ago
VH
Engineering Technician
Veterans Health Administration
Charleston, SC
- $74,678 to $97,087 USD / year
The Engineering Technician (Incumbent) is responsible for providing technical support to all construction management and facilities record document

Haselden Construction

Administrative Assistant - HRS

Centennial, CO, United States

$24 to $28 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $24 to $28 USD / hour
Posting language: English
Posted: Nov 2, 2026

Original job description

HRS is a full-service property damage restoration, roofing, and abatement company and a subsidiary of Haselden Construction. We provide a collaborative, fast-paced work environment where team members are supported in developing their skills, growing their careers, and delivering exceptional service to our clients. Our extensive benefits program, dynamic team atmosphere and strong core values help create the best environment for our staff and the best service for our clients.

Company Benefits:

· Medical, Dental and Vision Insurance

· Health Savings Account

· Flexible Savings Account

· Basic Life & AD&D

· 401K Plan

· Paid Time Off

· Short Term Disability

· Annual Team Member Bonus

· Employee Assistance Program

· FMLA

Position Summary

The Administrative Assistant provides essential administrative, operational, and customer service support to HRS Restoration Services. This position supports daily office operations, customer invoicing, accounts receivable, project documentation, lead management, and communication between customers, field personnel, project leadership, and accounting.

The successful candidate must be highly organized, detail-oriented, dependable, and capable of working independently in a fast-paced, emergency-response environment. This position requires initiative, accountability, and the ability to anticipate needs, prioritize responsibilities, and consistently follow through on assigned tasks.

Job Responsibilities

Accounts Receivable & Financial Administration

· Manage customer invoicing, invoice distribution, and accounts receivable follow-up.

· Monitor outstanding balances and distribute payment reminders, including 30-, 60-, and 90-day notices.

· Document collection efforts and communicate unresolved balances or payment issues to project leadership and accounting.

· Ensure invoices include accurate payment instructions, online payment links, and QR codes as required.

· Assist accounting with accounts payable documentation, filing, and recordkeeping.

· Coordinate with accounting to resolve billing discrepancies and maintain accurate financial records.

Project Administration & Documentation

· Establish new projects in the company CRM and Vista accounting system.

· Maintain accurate and organized project files, contracts, customer information, and supporting documentation.

· Assist Project Managers and Project Directors with project documentation and administrative requirements.

· Track outstanding work authorizations, contracts, vendor documents, and project-related paperwork.

· Maintain and update work-in-progress (WIP) information and production reports.

· Assist with administrative project closeout, including verification of required documentation and billing status.

· Ensure consistency and accuracy of information across company systems and shared drives.

Customer Service & Lead Management

· Answer, screen, and direct incoming calls, emails, and website inquiries promptly and professionally.

· Manage the main company phone line during assigned business hours.

· Provide compassionate and reassuring communication to customers experiencing property damage or emergencies.

· Collect and accurately document customer information, emergency details, insurance information, and project requirements.

· Evaluate incoming leads based on urgency, service area, and company capabilities, escalating or routing inquiries appropriately.

· Coordinate emergency response notifications with Emergency Services, Abatement, and Repair department leadership.

· Maintain accurate call logs, lead tracking, and follow-up records in CallRail and HubSpot.

· Ensure customer inquiries and leads receive appropriate follow-up and are not overlooked.

Vendor & Subcontractor Administration

· Assist with new vendor and subcontractor set up and required documentation.

· Request, collect, and track subcontractor agreements, certificates of insurance (COIs), W-9 forms, and other required documents.

· Monitor outstanding documentation and coordinate with appropriate personnel to ensure requirements are satisfied.

· Maintain professional relationships with vendors, subcontractors, and customers.

Office Administration & Operational Support

· Prepare and distribute company production, administrative, and operational reports as directed.

· Maintain office inventory, supplies, and marketing materials, obtaining approvals when required.

· Assist with scheduling meetings, managing calendars, and coordinating appointments.

· Organize company events, meetings, and staff lunches as requested.

· Provide administrative assistance to Project Coordinators, Project Managers, Project Directors, and company leadership.

· Assist with processing and communicating customer payment information in accordance with company security and payment procedures.

· Maintain accurate records, organized filing systems, and confidential company information.

Accountability, Initiative & Professional Development

· Independently manage assigned responsibilities and complete tasks accurately and within established deadlines.

· Demonstrate initiative by identifying outstanding work, anticipating administrative needs, and proactively following through.

· Prioritize daily responsibilities while adapting to changing operational demands and emergency situations.

· Communicate regularly with team members and leadership regarding outstanding tasks, concerns, and administrative needs.

· Identify opportunities to improve office procedures, communication, organization, and operational efficiency.

· Maintain professionalism, dependability, and accountability in all assigned responsibilities.

· Actively participate in training and professional development to improve job performance and expand knowledge of restoration operations.

Job Qualifications

Required Qualifications

· High school diploma or equivalent.

· Minimum of three years of administrative, office coordination, or related customer service experience.

· Strong organizational skills, attention to detail, and ability to manage competing priorities.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Excel, Outlook, Word, and general office technology.

· Ability to work independently, demonstrate initiative, and complete assignments with minimal supervision.

· Strong customer service skills, including the ability to communicate compassionately and professionally with customers experiencing emergencies.

· Experience managing high-volume calls, customer inquiries, and administrative workflows.

· Ability to maintain accurate records and handle confidential information appropriately.

· Strong problem-solving skills, adaptability, and willingness to learn new systems and procedures.

Preferred Qualifications

· Associate's or bachelor's degree in business administration or a related field.

· Previous administrative experience in restoration, construction, insurance, property management, or a related industry.

· Experience with customer invoicing, accounts receivable, and payment collections.

· Familiarity with Vista, HubSpot, CallRail, or comparable CRM and accounting systems.

· Understanding of emergency response operations, dispatch coordination, and restoration industry terminology.

· Experience with vendor and subcontractor documentation, project records, and administrative reporting.

Pay: The pay range for this position is $24.00 - $28.00 per hour. The pay is to be determined by education, experience, knowledge, skills, abilities, and location where job is performed. HRS does not discriminate based upon any protected category with respect to the payment of wages.

Apply About employer

More about this job

Skills

Customer service
Accounts receivable
Documentation
Communication skills
Leadership
Work independently
Emergency response
Financial management
Accounts payable
Recordkeeping
HubSpot
Office administration
Scheduling
Security in commercial buildings
Organizational skills
Attention to detail
Microsoft Excel
Microsoft Outlook
Microsoft Word
Problem solving
Adaptability
Reporting

Report this job