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Added 11 mins ago
Director of Rooms - Grand Wailea, A Waldorf Astoria Resort
Hilton
Wailea, HI
…As a Director of Rooms , you’re not just providing strategic leadership and direction for the hotel’s rooms division operations – you’re spreading the light and warmth of hospitality by…
Added 11 mins ago
Exercise Planner
BOOZ, ALLEN & HAMILTON, INC.
Honolulu, HI
…and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees…
Added 11 mins ago
Resource Support Analyst
BOOZ, ALLEN & HAMILTON, INC.
Honolulu, HI
…budgeting, and execution for current and future year planning and development in support of Pacific intelligence operations while imparting your expertise to the…
Added 11 mins ago
HF
Adult Day Program Manager
Help For Brain Injured Children, Inc.
Whittier, CA
- $70,000 to $80,000 USD / year
Oversee onboarding, orientation, and ongoing training and professional development of Adult Day Program staff.
Added 13 mins ago
Executive Coordinator
Harvard University
Cambridge, MA
…Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate…
Added 13 mins ago
Foreperson of Gardens and Grounds
Harvard University
Washington, DC
…Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate…
Added 15 mins ago
J
VP of Finances
Jobgether
Remote, United States
- $165,000 to $185,000 USD / year
The VP of Finance will lead the financial strategy and operations of a rapidly growing, nationwide franchise business.
Added 15 mins ago
Director, Digital Experience & Web Strategy
Jobgether
Remote, United States
…providers, and request or schedule appointments. Combining strategic leadership with hands-on platform expertise, you will oversee enterprise CMS capabilities, website governance,…
Added 15 mins ago
J
Commercial Manager
Jobgether
Remote, United States
- $105,000 to $115,000 USD / year
…and airport rates and charges. Working closely with airport leadership teams and corporate stakeholders, you will identify opportunities, assess market dynamics, and translate complex data…
Added 15 mins ago
BD Support Senior Manager
Jobgether
Remote, United States
Join a leading professional services environment as a senior operational leader within a central Business Development support function. In this role, you will manage and develop a team of…
Added 20 mins ago
Principal, Operational Strategy
Ares Operations LLC
NY
…Operational Strategy brings best-in-class execution discipline and program management rigor to the firm’s most critical transformation initiatives, including M&A integration master…
Added 22 mins ago
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Overnight Grocery Team Leader Trainee
Wegmans Food Markets
United States
- $21.75 to $23.25 USD / hour
…store, playing an integral part in the success of the overnight operations team, ensuring each team member is working towards replenishment of products to meet the daytime needs of our…
Added 31 mins ago
HT
GROUP LEADER
HANDS THAT MAKE A DIFFERENCE INC
NEW YORK, NY
- $17 to $25 USD / hour
Working collaboratively with Activity Specialists and program leadership, the Group Leader supports participant engagement, attendance, behavior management, transitions, and overall program…
Added 31 mins ago
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CONTENT SPECIALIST-CREATE LESSON PLANS FOR AFTER SCHOOL PROGRAM K-5
HANDS THAT MAKE A DIFFERENCE INC
NEW YORK, NY
- $20 to $25 USD / hour
The Content Specialist serves as a program quality leader by supporting staff development, conducting activity observations, reviewing lesson plans, and providing coaching and technical…
Added 31 mins ago
Assistant Store Manager
Marshalls of MA
Dyersburg, TN
…embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores - TJ Maxx,…
Added 33 mins ago
Account Director
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Remote, United States
…compete, bring strong financial judgment, and invest in the development of account talent. They will know what to watch, when to act, when to bring people together, and when to elevate a…
Added 36 mins ago
Assistant Manager (Access Center) - Boynton Beach, Florida
NYU Langone Medical Center
Boynton Beach, FL
Work closely with the Practice Relations team to ensure integration with clinical operations and individual physician and practice schedules; provide leadership in accordance with NYU FGP…
Added 36 mins ago
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P_0000242831 (USA) Personal Shopper Lead - Sam's
Walmart
Panama City, FL
- $21 to $29 USD / hour
…tomanagementSupports the Sams Club ecommerce plan in the club by overseeing operations of the ecommerce programs for example Club Pick Up Ship FromClub etc auditing online customer feedback…
Added 36 mins ago
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Retail Stocking Team Supervisor - Full-Time
Burlington
Bradenton, FL
- $17 to $19 USD / hour
- Full-time
As a Retail Stocking Team Supervisor, you’ll be an integral part of the store leadership team, working closely with Store Management while being the main leader and director of the Back of…
Added 36 mins ago
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Retail Front End Supervisor - Full-Time
Burlington
Bradenton, FL
- $17 to $19 USD / hour
- Full-time
As a Retail Front End Supervisor, you’ll be an integral part of the store leadership team, working closely with Store Management in the areas of Merchandising, Customer Service, Operations,…
Added 43 mins ago
Senior Director of Graduate Recruitment and Enrollment
Agnes Scott College
Decatur, GA
…enrollment staff and works collaboratively with Graduate Admission Operations, faculty program directors, Marketing and Communications, Institutional Research, and other campus partners to…
Added 49 mins ago
Director, U.S. Defense Sales
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Remote, United States
This senior player-coach role combines hands-on business development and deal execution with leadership and coaching of an established sales team.
Added 49 mins ago
Corporate Counsel
Jobgether
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The Corporate Counsel will serve as a trusted legal advisor to senior leadership, providing strategic guidance across a broad range of corporate, commercial, regulatory, and operational…
Added 49 mins ago
Chief Information Security Officer
Jobgether
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…Officer, you will define the security strategy, establish the program, and take direct ownership of critical security decisions and incident response. This is a hands-on leadership role…
Added 50 mins ago
Ground Software DevOps Release Engineer III (TS/SCI Required) - Blue Ring
Blue Origin Personnel, LLC
Denver, CO · Reston, VA
…capabilities. The DevSecOps Engineer will bridge the gap between development, security, and operations. In this role, you will own the end-to-end software release lifecycle, manage and gate…

Harvard University

Executive Coordinator

Cambridge, MA, United States

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Job details

Working hours: 35 hours per week
Posting language: English
Posted: Nov 9, 2026

Original job description

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard Faculty of Arts and Sciences? The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary:

The Executive Coordinator serves as the primary point of contact for the Social Science’s Divisional Dean’s Office and provides high-level administrative and executive support for the Dean and their senior leadership team. The Executive Coordinator reports to the Director of Strategy and Programs.

Job-Specific Responsibilities:

Office Administration and Operations

Oversee and manage the day-to-day operation of the Division's main office.
Oversee the comprehensive planning, coordination, and execution of complex recurring meetings and events for the Divisional Office, including managing scheduling, logistics, stakeholder communications, and operational details to ensure seamless delivery.
Serves as the primary point of contact for the Social Sciences Dean’s Office by greeting visitors and guests in a welcoming and professional manner, answering phones, and fielding general inquiries.
Maintains up-to-date mailing and distribution lists and assists with the dissemination of information to internal and external stakeholders.
Maintains the electronic filing system for general administrative records and materials.
Maintains office equipment and supplies, including shared printers, photocopiers, and reception area, to ensure smooth day-to-day office operations.
Coordinates visitor access and communicates with building management as needed.
Performs on-campus administrative activities such as printing, preparing meeting spaces, organizing materials, receiving visitors, and supporting events.
Develops, documents, and continuously improves administrative systems for tracking files, contacts, commitments, deadlines, and action items.
Orders supplies and other materials.
Serves as the primary day-to-day liaison to the Office of Physical Resources and related service providers.
Coordinates with IT and other central service providers to resolve administrative or technical issues.
Maintains an organized and professional divisional office environment.
Identifies operational challenges, recommends, and implements solutions to improve office operations.
Develops and implements process improvements that strengthen workflow, communication, and resource management.
May manage contingent workers.

Vendor & Service Coordination

Manages relationships and negotiates with vendors and service providers supporting office operations.
Monitors vendor performance and ensures services meet office expectations and operational needs.

Calendar Management

Manages a complex calendar encompassing decanal responsibilities, scholarly activities, University commitments, and external engagements. Proactively anticipates needs and troubleshoots scheduling conflicts.
Serves as a primary point of contact for internal and external constituents seeking access to or information from the Dean.
Exercises sound judgment in prioritizing meeting requests and determining appropriate scheduling based on urgency, importance, preparation requirements, and the Dean's priorities.
Coordinates schedules with other senior administrators and staff whose responsibilities intersect with the Dean's work.
Develops and maintains systems for tracking deadlines, commitments, follow-up items, invitations, and time-sensitive responsibilities.

Meeting Management

Coordinates the preparation, coordination, and distribution of agendas, briefing materials, and other documentation with both internal and external stakeholders.
Evaluates meeting venue options and coordinates comprehensive meeting and event logistics.
Selects and hires vendors as needed to support meetings and events.
Participates in regular Divisional staff meetings to coordinate calendars, upcoming activities, priorities, and responsibilities.
Takes meeting notes and prepares minutes or follow-up materials as requested.
Coordinates travel logistics for the Dean as needed.

Financial Support

Manages administration of Dean’s Discretionary Funds in conjunction with FAS Finance.
Ensures timely and appropriate reimbursement and processing of divisional University-related business expenses.

Communications and Digital Presence

Coordinates with Communications and Marketing unit to maintain and update the Social Science Division website.
Reviews the Dean’s email inbox daily to remove junk mail, flag messages requiring attention, and catch invitations, meeting details, and time-sensitive or urgent requests.
Drafts and maintains templates to accurately address routine inquiries on the Dean’s behalf.
Handles confidential, sensitive, and private information with a high degree of discretion and tact.

Additional Responsibilities

Coordinates special projects and divisional initiatives.
Anticipates administrative needs and independently addresses routine operational issues.
Escalates complex, sensitive, or policy-related matters appropriately.
Arranges for appropriate tokens of appreciation or condolence for faculty, staff, and external constituents.
Performs other duties as requested or needed to support the Dean, Divisional leadership, and effective operation of the office.

Working Conditions:

This is a full-time position with the expectation to be on site in Cambridge, MA at least 4 days per week. There may be the additional expectation of in-person attendance for specific meetings and events. Schedule details to be discussed during the interview process.

Physical Requirements:

None

Qualifications

Basic Qualifications:

Minimum of five years of administrative, executive support, or related business experience, including experience supporting senior- or executive-level leaders.

Additional Qualifications and Skills:

High level of independent judgment, initiative, discretion, collegiality, professionalism, confidentiality, and attention to detail.
Demonstrated ability to anticipate needs, identify priorities, and independently resolve administrative issues.
Demonstrated experience managing complicated executive calendars and competing priorities.
Demonstrated ability to triage and prioritize a high volume of time-sensitive tasks and communications while maintaining accuracy and attention to detail.
Exceptional verbal and written communications skills.
Ability to work independently while recognizing when matters should be escalated.
Strong interpersonal skills and ability to interact professionally with faculty, senior administrators, staff, students, alumni, external organizations, and visitors.
Ability to learn and use Harvard administrative, financial, procurement, and other systems.
Fluency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint in a Mac OS environment as well as Office 365 collaboration tools (Teams, SharePoint, OneDrive, etc.), Google Suite applications, and Zoom.

Certificates and Licenses:

None Additional Information

Standard Hours/Schedule: 35 hours per week
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Other Information:
All formal offers will be made by FAS Human Resources.

Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

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More about this job

Skills

Social sciences
Office administration
Scheduling
Logistics
Office equipment
Workflow
Communication skills
Prioritization
Documentation
Leadership
Confidentiality
Attention to detail
Work independently
Interpersonal skills
Procurement
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft 365
Collaboration
Microsoft Teams
Microsoft SharePoint
Zoom
Regulatory compliance

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