Jobs in the United States

25+ jobs

Save this search

Added just now
Assistant/Associate Director of Athletics for Communications
HOFSTRA University
NY
The Assistant/Associate Director of Athletics for Communications serves as the day-to-day contact for the Hofstra University men’s basketball team. This position also oversees numerous…
Added 2 mins ago
Program and Operations Manager, Ethical and Applied AI Hub
Fordham University
NY
Minimum of 3 years of program coordination, operations, or event management experience, including experience supporting AI, technology skills development, applied research, or technology…
Added 2 mins ago
STEPS Community Navigator
University Area CDC
Tampa, FL
In collaboration with UACDC’s STEPS for Success Program, the Community Navigator provides person-centered case management and service coordination to eligible participants and their…
Added 3 mins ago
GME Coordinator 2
University of Miami
Miami, FL
The GME Coordinator 2 performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 2 supports the program director(s) and…
Added 3 mins ago
People & Performance Program Manager
Kasa
Remote, United States
This role sits within Kasa’s People team and reports to the Director of People & Performance. It’s an individual contributor, program-ownership role: hands-on, analytically strong, and…
Added 3 mins ago
Director, Brand, Content and Comms
Valence
New York, NY
- Earn authority on how work and management are changing: define the handful of ideas we want to be known for, build our research initiative into a thought leadership program, earn…
Added 3 mins ago
MR
CT Technologist Part Time
MedStar Radiology Network - Washington, D.C. & Maryland
Bethesda, MD
- Part-time
Serving patients in over 60+ communities in 19 states, OIA is an imaging center management & development operation that is committed to delivering an affordable diagnostic imaging option…
Added 5 mins ago
S
Head of Impact Assurance, Managing Director
SSB&T
Boston, MA · Stamford, CT
- $170,000 to $252,500 USD / year
…operates, modernize platforms and processes, accelerate adoption of technology and AI, strengthen resiliency and controls, and improve outcomes for clients, employees and shareholders.…
Added 5 mins ago
S
Transformation Director, Managing Director
SSB&T
Boston, MA · Stamford, CT
- $170,000 to $252,500 USD / year
…operates, modernize platforms and processes, accelerate adoption of technology and AI, strengthen resiliency and controls, and improve outcomes for clients, employees and shareholders.…
Added 6 mins ago
Director, Operation Technology
Milwaukee Bucks, LLC.
Milwaukee, WI
The Technology Office at the Milwaukee Bucks is responsible for all technology supporting the Business Office, Fiserv Forum Arena Office and the Basketball Front Office. The Milwaukee Bucks…
Added 6 mins ago
PG
Director, Media Planning
Publicis Groupe Holdings B.V
New York, NY
- $121,315 to $194,220 USD / year
The Director oversees the planning of all media campaigns across channels. This person is a leader who contributes to the brand strategy and planning and builds solid relationships with…
Added 6 mins ago
Professional Services Project/Program Support
LaSalle Network
Westminster, CO
A leading global technology company in the architecture, engineering, and construction space is hiring an interim Manager for its Strategic PMO. This leader will step in and run a team of…
Added 6 mins ago
Military and Family Life Counselor - Embedded (Adults)
Magellan Health
Camp Lejeune, NC
…mission. Works closely with the Regional Supervisor/Regional Director, installation, and military branch Points of Contact (POC) to assure that the program is provided within scope and…
Added 7 mins ago
Group Product Director, Omnichannel Digital Strategy, Bladder Cancer Portfolio
Janssen Biotech, Inc. Legal Entity
Horsham, PA
…of Media Agencies, Creative Agencies, and consultants. Drive program management excellence to deliver timelines and remove…
Added 7 mins ago
Medical Director, Spine
MEDICAL DEVICE BUSINESS SERVICES, INC. Legal Entity
Raynham, MA · West Chester, PA · Palm Beach Gardens, FL · Warsaw, IN
DePuy Synthes, part of the Johnson & Johnson Medical Devices Companies is recruiting for a Medical Director Orthopaedics, Spine to be based in one of the following facility locations in…
Added 7 mins ago
Director, US Policy (MedTech) - Johnson & Johnson
Johnson & Johnson Services Inc. Legal Entity
Washington, DC · New Brunswick, NJ
Johnson & Johnson is recruiting for a Director, US Policy, MedTech, located in Washington, DC (preferred).
Added 7 mins ago
Senior Director, Global Technical Operations, EndoMech & Energy
Ethicon Endo Surgery Inc Legal Entity
Cincinnati, OH
The Senior Director of Global Technical Operations EndoMech & Energy is a pivotal leadership role responsible for overseeing the technical operations that ensure the seamless introduction…
Added 9 mins ago
SRE Security Engineer
OPEN OPENLANE US Inc
Remote, United States
We’re a technology company building the world’s most advanced - and uncomplicated - digital marketplace for used vehicles.
Added 11 mins ago
Clinical Manager
MedStar Radiology Network - Washington, D.C. & Maryland
Bethesda, MD
Short-term & Long-term Disability and Employee Assistance Program (EAP)
Added 11 mins ago
Multi-Modality Technologist
MedStar Radiology Network - Washington, D.C. & Maryland
Bethesda, MD
Short-term & Long-term Disability and Employee Assistance Program (EAP)
Added 12 mins ago
Systems Administrator
MassCareers
MA
The Systems Administrator, under the direction of the Director of IT and Security Operations is responsible for the administration of the Commission’s physical and virtual network and…
Added 13 mins ago
SO
Director of Professional Licensing
State of South Dakota
SD
- $99,305 to $124,110 USD / year
The Director of Professional Licensing is a key leadership position responsible for ensuring effective professional licensing and permitting within DLR. This position will lead the…
Added 13 mins ago
Sr. Principal / Principal Software Engineer - Release Train Engineer
Northrop Grumman
El Segundo, CA · El Segundo
Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.
Added 13 mins ago
Principal / Sr. Principal Engineer Software - Cloud & Applications
Northrop Grumman
El Segundo, CA · El Segundo
Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.
Added 13 mins ago
Principal / Sr. Principal Software Engineer - Software Assurance
Northrop Grumman
El Segundo, CA · El Segundo
Please note that this opportunity is contingent on program funding. Start dates are determined after funding confirmation.

Harvard University

Executive Assistant

Boston, MA, United States

Apply About employer

Applications open in a new tab.

Job details

Working hours: 40 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join the Harvard T.H. Chan School of Public Health? The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and about the Dean’s AAA vision about our school’s ongoing strategic initiatives.

Job Description

Job Summary:

Dr. Walter Willett seeks an exceptional Executive Assistant to provide high-level administrative, operational, and academic support across a dynamic portfolio of research, teaching, professional engagements, and institutional responsibilities including his role as Director of the Thich Nhat Hanh Center for Mindfulness in Public Health. The Executive Assistant will serve as a trusted partner and central point of coordination, managing complex scheduling, travel, communications, academic administration, and stakeholder relationships with discretion, sound judgment, and a high degree of professionalism. This role is well suited to an experienced executive assistant who thrives in an intellectually rigorous academic environment, anticipates needs, manages competing priorities effectively, and is comfortable working independently while collaborating with faculty, staff, students, media representatives, travel providers, and external organizations.

Job-Specific Responsibilities:

Job duties and responsibilities include, but are not limited to, the following:

Executive and Calendar Management
Manage Dr. Willett’s calendars, ensuring accurate coordination of meetings, travel, speaking engagements, interviews, and institutional commitments.
Conduct regular calendar reviews with Dr. Willett and coordinate schedules with internal and external colleagues.
Organize recurring and ad hoc meetings, including financial team meetings, research and working group meetings, mentoring sessions, staff and postdoctoral reviews, and external partner meetings.
Anticipate scheduling conflicts, identify priorities, and ensure timely follow-up on invitations, action items, and deadlines.
Special projects as they arise.
Travel and Event Coordination
Arrange complex domestic and international travel, including flights, rail, lodging, ground transportation, and related travel documentation. This includes processing and submission of Dr. Willett’s reimbursement materials.
Manage travel accounts and authorized booking platforms, including airline, rail, travel agency, and loyalty program resources.
Monitor passports, Global Entry, visa-related requirements, UK Electronic Travel Authorizations, and other travel credentials.
Complete international travel and compliance paperwork, including SOS documentation. Works closely with the University’s Global Support Office.
Position may coordinate meeting and conference logistics, including abstracts, learning objectives, audiovisual requirements, hotel information, presentation materials, and submission deadlines.
Maintain comprehensive records and ensure all required materials are completed and submitted on time.
Communications and External Relations
Coordinate media interviews and public engagements in collaboration with communications colleagues.
Arrange interviews by phone, videoconference, or in person and provide biographies, photographs, briefing materials, and other requested information.
Support the preparation and recording of presentations, lectures, and other professional engagements, including coordination with audiovisual and production staff.
Draft, format, route, and submit correspondence, letters of recommendation, references, and other official communications.
Coordinate communications associated with sponsored roles, export controls, hosted visitors, and other institutional processes.
Develop slides as needed using PowerPoint and other programs
Academic and Seminar Administration
Provide administrative support for a weekly seminar series, including scheduling, speaker coordination, travel for speakers, communications, presentation logistics, attendance or participation records, and follow-up activities.
Coordinate mentoring meetings and academic reviews for staff, postdoctoral fellows, and students.
Financial, Administrative, and Compliance Support
Prepare and submit expense reports [using University and external systems as needed] and maintain accurate documentation for travel, meetings, and professional activities.
Track renewals for subscriptions, memberships, journal access, professional dues, and related services.
Monitor designated email accounts and ensure timely triage, response, routing, and follow-up.
Manage digital signatures, copyright forms, journal-related approvals, and other administrative documents on Dr. Willett’s behalf.
Monitor manuscript review invitations and deadlines, and maintain appropriate records of commitments.
Support email organization, out-of-office messages, document management, and other day-to-day administrative systems.
Publications and Research Support
Coordinate the printing and distribution of selected journal materials and articles.
Track journal correspondence, copyright forms, manuscript review commitments, and publication-related deadlines.
Maintain organized files for presentations, research meetings, professional correspondence, and academic records.
Office and Relationship Management
Build and maintain effective working relationships with faculty, staff, students, administrators, media representatives, and external partners.
Serve as a professional ambassador for Dr. Willett’s office, exercising discretion and sound judgment in handling confidential and sensitive information.
Maintain an orderly, efficient, and welcoming office environment, including oversight of routine office needs

PLEASE NOTE: This is a full-time benefits eligible position with a 40 hour work week.

Qualifications

Basic Qualifications:

5+ years of relevant experience is required; a combination of education and experience may be considered.

Additional Qualifications and Skills:

3+ years experience in administrative support
Significant experience supporting a senior executive, faculty leader, physician, researcher, or other high-profile professional.
Exceptional organizational skills and experience managing multiple calendars, priorities, deadlines, and stakeholders simultaneously.
Demonstrated discretion in handling confidential, academic, financial, personnel, and travel-related information.
Experience coordinating academic programs, seminars, conferences, media engagements, or complex travel is highly desirable.
A collaborative, service-oriented approach and comfort working in a fast-paced, intellectually demanding environment.
Strong technology skills, including proficiency with electronic calendars, Microsoft Office or comparable productivity platforms, videoconferencing tools, email management systems, and online submission portals.
Excellent written and verbal communication skills, with strong attention to tone, accuracy, and professionalism
Experience working independently, anticipate needs, solve problems proactively, and exercise sound judgment.

Additional Information

Standard Hours/Schedule: 40 hours per week
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! --------------------

The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

-------------------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Apply About employer

More about this job

Skills

Research
Teaching
Scheduling
Work independently
Coaching
Documentation
Regulatory compliance
Logistics
Collaboration
Presentation skills
Microsoft PowerPoint
Administrative support
Document management
Organizational skills
Microsoft Office
Videoconferencing
Communication skills

Report this job