Jobs in the United States

25+ jobs

Save this search

Added 1 min ago
Manager Training (7290) - Rail Simulator
Septa
Philadelphia, PA
Manages the development and use of training resources, including comprehensive training, testing, and recertification policies and procedures that meet industry regulations and internal…
Added 5 mins ago
IO
Actuary (Health)
Immediate Office of the Assistant Secretary for Management
Washington, DC
- $121,785 to $187,093 USD / year
…Actuarial Services (OAS). Under the direction of the Executive Director of Actuarial Services (VA's Chief Actuary), OAS is responsible for developing, monitoring, and updating actuarial…
Added 11 mins ago
CN
Work and Family Life Coordinator
Commander, Navy Installations Command
Pearl Harbor, HI
- $64,438 to $73,031 USD / year
…program adjustments and/or providing recommendations to the Director, as appropriate. Evaluate the impact of changes to laws, regulations, policies, standards, or procedures, such as costs…
Added 20 mins ago
CN
Management Analyst (Fleet & Family Readiness)
Commander, Navy Installations Command
Washington Navy Yard, DC
- $121,785 to $158,322 USD / year
…a Management Analyst to the Senior Executive Service N9 FFR Director, responsible for providing overall coordination and operational support within CNIC N9 including regional and…
Added 25 mins ago
Field Tech for the Emergency Repair Program (ERP), Division of Emergency Operations Division (EOD)
City of New York
New York City, NY
The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.
Added 27 mins ago
AN
MILITARY & FAMILY READINESS SPECIALIST T5
Army National Guard Units
Phoenix, AZ
- $64,564 to $83,938 USD / year
…financial literacy through targeted life skills training, and the development of human resources program referral…
Added 27 mins ago
AM
UNIT PROGRAM COORDINATOR
Air Mobility Command
Travis AFB, CA
- $56,767 to $73,796 USD / year
The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for administrative support programs to include but not limited to task…
Added 29 mins ago
NS
DISTINGUISHED SCIENTIST/ENGINEER FOR USW ENTERPRISE SOS INTEGRATION
Naval Sea Systems Command
Naval Base Newport, RI
- $192,695 to $209,600 USD / year
…modernization. Additionally, you will lead SoS architecture development to ensure coherent Joint and allied capabilities. | You will oversee Research and Development and systems engineering…
Added 33 mins ago
Dialysis Clinical Manager Registered Nurse - RN
Fresenius Medical Care
Fort Lawn, SC
…Manager, you may advance your career into an Area Team Lead or Director of Operations…
Added 33 mins ago
Field Sales Manager
Arrow Electronics
Florence, SC
Responsible for driving strategy and delivering results: Makes recommendations to General Manager/ Sales Director on strategy and customer plans. Through data analysis and past experience…
Added 44 mins ago
AC
People Operations Generalist HR, Recruiting, Safety
Ariel Clinical Servi
Grand Junction, CO
- $28.29 to $30.84 USD / hour
…Resources functions by assisting with recruitment and employee development, managing Safety and Workers' Compensation responsibilities, and providing additional People Operations support as…
Added 44 mins ago
Field Sales Manager
Arrow Electronics
Greenwood Village, CO
Responsible for driving strategy and delivering results: Makes recommendations to General Manager/ Sales Director on strategy and customer plans. Through data analysis and past experience…
Added 44 mins ago
MBSE Systems Engineer - Level 3 or 4 (AHT)
Northrop Grumman
Boulder, CO
Experience in the design, development, and integration of ground system software, networking, and/or RF antenna programs.
Added 44 mins ago
Associate Software Engineer - Boulder CO
Northrop Grumman
Boulder, CO
In this job, you can expect to design, develop, document, test and debug applications software and systems that contain logical and mathematical solutions. You may also conduct…
Added 44 mins ago
Chief Engineer - Level 6
Northrop Grumman
Aurora, CO
…security mission that is both in Operations and continuing development. The program team of approximately 40 members is geographically dispersed across the US, centered around Aurora, CO.…
Added 44 mins ago
Principal Lead Systems Trainer – Level 3
Northrop Grumman
Aurora, CO
Development and improvement of training products, procedures, and processes
Added 44 mins ago
Software Engineer – Level 2 or Level 3
Northrop Grumman
Aurora, CO
…designers and/or hardware engineers in the planning, design, development, and utilization of electronic data processing systems for product and commercial…
Added 44 mins ago
AR
DEPUTY STATE DIRECTOR
Agriculture, Rural Development
Caldwell, ID · Boise, ID · Coeur d'Alene, ID · Twin Falls, ID · Blackfoot, ID
- $125,776 to $163,514 USD / year
This position is located in Idaho State or Area Office of USDA, Rural Development. The Deputy State Director (DSD) participates fully with the State Director in furthering the mission of…
Added 44 mins ago
Director of Learning and Development
Global Payment Holdi
Denver, CO
…we are proud to deliver best-in-class payment technology and software solutions. Join our dynamic team and make your mark on the payments technology landscape of tomorrow. Job Description…
Added 47 mins ago
AF
UNIT PROGRAM COORDINATOR
Air Force Global Strike Command
Minot AFB, ND
- $34,799 to $56,039 USD / year
…resource requirements; knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents; problem analysis,…
Added 52 mins ago
Solution Consultant Director, Partner channel
Omilia
Remote, United States
The Solution Consultant Director exists to lead and scale Omilia's pre-sales function within an assigned region or global segment, driving revenue growth through technical excellence and…
Added 55 mins ago
Director, Application Support
City of New York
New York City, NY
The successful candidate will serve as an Application Support Lead, reporting to the Executive Director of ITOPS & Support. Responsibilities will include:
Added 59 mins ago
AR
Supervisory Information Technology Project Manager
Agriculture, Rural Development
Saint Louis, MO · Kansas City, MO
- $150,359 to $197,200 USD / year
The Division Director provides strategic leadership for technology services and operations supporting RD's mission. The role oversees staff, budgets, contracts, and resources, ensuring…
Added 59 mins ago
S
Deputy Director, Budgeting and Planning
Senate
Washington, DC
- $141,294 to $219,002 USD / year
…appropriations, financial planning, and fiscal policy. The Deputy Director, Budgeting and Planning provides strategic leadership for the development, execution, and oversight of the…
Added 1 hour ago
Field Sales Manager
Arrow Electronics
Charleston, WV
Responsible for driving strategy and delivering results: Makes recommendations to General Manager/ Sales Director on strategy and customer plans. Through data analysis and past experience…

Harvard University

Executive Assistant

Boston, MA, United States

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 3, 2026

Original job description

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Job Description

The Executive Coordinator provides high-level administrative support to the Chair's Office, ensuring smooth day-to-day departmental operations, research administration, faculty affairs processes, and departmental programming. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Administrative Support to the Chair's Office:

Anticipate the needs of the Chair's Office and proactively identify creative solutions to ensure smooth, efficient day-to-day operations.
Provide daily administrative support, including document preparation and complex scheduling and calendar management for meetings.

Support for the Chair's Research Enterprise:

Schedule group meetings and candidate interviews for trainees; coordinate with Grants Managers on the preparation and submission of grant applications.

Departmental Communications:

Draft high-level communications to faculty and affiliates, including weekly department announcements.

Faculty Affairs Coordination:

Coordinate the Chair's and Vice Chair's review of faculty appointments, reappointments, and awards.
Track letters of support; liaise with the Office of Faculty Affairs; prepare and maintain appointment records to ensure compliance with university policies and requirements.

Department Programming and Events:

Take direct responsibility for departmental programming, including coordinating visitor activities, agendas, meetings, and gatherings.
Manage conference room calendars and scheduling.

Research Administration Support:

Provide flexible support to the Executive Director of Administration as needed, with the ability to rapidly shift priorities in response to changing demands.

Qualifications

Basic Qualifications:

Three of more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

Strong organizational and administrative skills with meticulous attention to detail.
Excellent written and verbal communication skills.
Proven ability to manage multiple priorities and adapt quickly to shifting demands.
Experience coordinating meetings, events, and complex calendars.
Proficiency in AV setup and troubleshooting for meetings and events.
Strong software skills, including the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and the Adobe suite (e.g., Photoshop, InDesign, Illustrator) for image processing and graphic design.

Additional Information

Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm.
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
Pre-Employment Screening: Identity
Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

Work Format Details This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Apply About employer

More about this job

Skills

Administrative support
Research
Organizational skills
Scheduling
Regulatory compliance
Adjust priorities
Attention to detail
Communication skills
Troubleshooting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Adobe Photoshop
Adobe InDesign
Adobe Illustrator
Graphic design

Report this job