Jobs in the United States

25+ jobs

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Added 2 mins ago
FA
Supervisory Aviation Technical Systems Specialist
Federal Aviation Administration
College Park, GA
- $166,025 to $228,000 USD / year
We are not accepting applications from noncitizens.
Added 2 mins ago
US
Lead Child and Youth Program Assistant CY-02
United States Army Installation Management Command
Fort Myer, VA
- $28 to $36 USD / hour
Added 2 mins ago
US
Operations Assistant NF-02
United States Army Installation Management Command
Fort Gordon, GA
- $15 to $17 USD / hour
Added 2 mins ago
CN
Supervisory Recreation Specialist (Fitness Coordinator)
Commander, Navy Installations Command
Virginia Beach, VA
- $27 to $29 USD / hour
Added 2 mins ago
VH
Motor Vehicle Operator (No CDL Required)
Veterans Health Administration
Manchester, NH
- $29 to $33 USD / hour
…12/29/2026. The initial cut-off date for referral of eligible applications will be on or about 11/11/2026 with subsequent reviews every other week as additional vacancies occur, or on an…
Added 2 mins ago
VH
Social Worker (Program Coordinator) - Suicide Prevention Program Manager
Veterans Health Administration
Augusta, ME
- $111,538 to $145,001 USD / year
Added 2 mins ago
FE
Firefighter (BLS/HazMat Technician)
Federal Emergency Management Agency
Round Hill, VA
- $46,610 to $91,815 USD / year
Added 2 mins ago
VH
Management & Program Analyst
Veterans Health Administration
Location Negotiable After Selection · Washington, DC
- $143,913 to $197,200 USD / year
Provides guidance to Senior Management, other Project Managers, and project team(s) in directing development of project schedules for new/ existing/future applications.
Added 2 mins ago
BO
Training Instructor (Vocational Training Instructor - Horticulture)
Bureau of Prisons/Federal Prison System
Coleman, FL
- $63,780 to $82,301 USD / year
Added 2 mins ago
NA
HUMAN RESOURCES OFFICER
Naval Air Systems Command
Naval Air Station San Diego, CA
- $143,677 to $186,785 USD / year
Added 2 mins ago
NG
Development Specialist
National Gallery of Art
Washington, DC
- $85,447 to $111,087 USD / year
Added 2 mins ago
FE
Information Technology Specialist (Systems Analyst)
Federal Emergency Management Agency
Washington, DC
- $143,913 to $187,093 USD / year
Added 2 mins ago
FL
Lead Law Enforcement Specialist (Driver Instructor)
Federal Law Enforcement Training Centers
Glynco, GA
- $106,437 to $138,370 USD / year
The primary purpose of this position is to serve as a lead instructor, subject-matter expert, and program/course developer in the assigned course areas of law enforcement.Typical duties…
Added 2 mins ago
FA
Supervisory Security Specialist
Federal Aviation Administration
Washington, DC
- $150,392 to $228,000 USD / year
We are not accepting applications from noncitizens.
Added 2 mins ago
TS
Transportation Security Officer
Transportation Security Administration
Greenville, NC
- $46,105 to $56,844 USD / year
If a sufficient number of applications are received, the announcement may close before the published closing date.
Added 2 mins ago
GL
Contract Specialist - DIRECT HIRE
Great Lakes Saint Lawrence Seaway Development Corporation
Washington, DC · Massena, NY
- $61,722 to $111,087 USD / year
Added 2 mins ago
LV
Corporate Security Service Manager
Las Vegas Valley Water District
United States
- $159,734 USD / year
…and answers to the supplemental questions are all required. Applications missing any one of these sections will be rejected as incomplete. Referral to a resume is not…
Added 4 mins ago
FA
Airway Transportation System Specialist
Federal Aviation Administration
Elgin, IL
- $124,957 to $193,721 USD / year
Added 4 mins ago
FA
Air Traffic Control Specialist
Federal Aviation Administration
Fort Worth, TX
- $167,364 to $225,942 USD / year
We are not accepting applications from noncitizens.
Added 4 mins ago
UM
PERSONAL AND PROFESSIONAL DEVELOPMENT TECHNICIAN, NF-1702-03
U.S. Marine Corps
Jacksonville, NC
- $20 USD / hour
All applications must be submitted online via the MCCS Careers website.
Added 4 mins ago
BO
MANAGMENT ANALYST
Bureau of Naval Personnel
Millington, TN
- $106,437 to $138,370 USD / year
Added 4 mins ago
AN
PRIMARY PREVENTION SPECIALIST (PREV WF) -T5
Army National Guard Units
Appleton, WI
- $74,678 to $97,087 USD / year
Added 4 mins ago
NO
Management and Program Analyst
National Oceanic and Atmospheric Administration
Silver Spring, MD
- $143,913 to $187,093 USD / year
Added 4 mins ago
FS
Loan Assistant/Specialist (Agricultural)
Farm Service Agency
Rensselaer, IN
- $45,538 to $89,703 USD / year
Conducts interviews with loan applicants, reviews loan applications, and makes preliminary inquiries to develop factual information to assess the eligibility of applicants. | Applies…
Added 4 mins ago
US
SUPERVISORY SECURITY OFFICER
United States Fleet Forces Command
Fort Meade, MD
- $143,913 to $187,093 USD / year
This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the…

Harvard University

Executive Assistant

Boston, MA, United States

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Job details

Posting language: English
Posted: Nov 3, 2026

Original job description

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Job Description

The Executive Coordinator provides high-level administrative support to the Chair's Office, ensuring smooth day-to-day departmental operations, research administration, faculty affairs processes, and departmental programming. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Administrative Support to the Chair's Office:

Anticipate the needs of the Chair's Office and proactively identify creative solutions to ensure smooth, efficient day-to-day operations.
Provide daily administrative support, including document preparation and complex scheduling and calendar management for meetings.

Support for the Chair's Research Enterprise:

Schedule group meetings and candidate interviews for trainees; coordinate with Grants Managers on the preparation and submission of grant applications.

Departmental Communications:

Draft high-level communications to faculty and affiliates, including weekly department announcements.

Faculty Affairs Coordination:

Coordinate the Chair's and Vice Chair's review of faculty appointments, reappointments, and awards.
Track letters of support; liaise with the Office of Faculty Affairs; prepare and maintain appointment records to ensure compliance with university policies and requirements.

Department Programming and Events:

Take direct responsibility for departmental programming, including coordinating visitor activities, agendas, meetings, and gatherings.
Manage conference room calendars and scheduling.

Research Administration Support:

Provide flexible support to the Executive Director of Administration as needed, with the ability to rapidly shift priorities in response to changing demands.

Qualifications

Basic Qualifications:

Three of more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

Strong organizational and administrative skills with meticulous attention to detail.
Excellent written and verbal communication skills.
Proven ability to manage multiple priorities and adapt quickly to shifting demands.
Experience coordinating meetings, events, and complex calendars.
Proficiency in AV setup and troubleshooting for meetings and events.
Strong software skills, including the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and the Adobe suite (e.g., Photoshop, InDesign, Illustrator) for image processing and graphic design.

Additional Information

Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm.
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
Pre-Employment Screening: Identity
Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

Work Format Details This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

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More about this job

Skills

Administrative support
Research
Organizational skills
Scheduling
Regulatory compliance
Adjust priorities
Attention to detail
Communication skills
Troubleshooting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Adobe Photoshop
Adobe InDesign
Adobe Illustrator
Graphic design

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