Admin Associate IV / RC Administration

Location Detail: 9 Farm Springs Rd Farmington (10566) Work where every moment matters.

Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization. With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.

Position Summary:

Performs multi-dimensional complex administrative tasks that require self direction, creativity, and independent and discretionary judgment to meet the needs of the manager.

Position Responsibilities:

Key Areas of Responsibility Provide efficient, accurate, and timely administrative support to contribute to the success of the area. Create and prepare reports and correspondence using most advanced PC skills. Prepare summaries and analyses of information including the consolidation of input from reporting units. Coordinate completion of projects and information gathering activities of reporting areas. Vast latitude for independent judgment and action on assigned responsibilities, and to act on behalf of the manager to initiate activities and resolve issues. Screen correspondence and visitors, schedule appointments, organize meetings, and make travel arrangements. Maintain selected files for manager. Participate in activities dealing with sensitive and confidential issues and information involving Human Resources or other issues impacting the organization. Perform various responsibilities that contribute to the smooth flow of information within the area, and to and from customers and other areas. Respond to complex inquiries regarding own work. Initiate proactive and independent research, action, and communications with regard to activities of the manager. Take action based on independent judgment, understanding the impact across the organization. Involves others both within and outside the area as needed, or refers to a higher authority when appropriate. Complete assigned portion of the work area's processes or projects to contribute to its effective operation. May perform or coordinate varied and complex processes and determine the most appropriate methods and procedures. May facilitate, coordinate, or oversee the work of others in the process(es). Requires planning, analysis and judgment to achieve desired outcomes. Provide direction and training to others as necessary. Specific responsibilities are typically similar those included under the Clerical, Administrative, and communications accountabilities. Contribute to the success of the work area by coordinating or performing a variety of clerical duties that require the use of office machines to accomplish a desired outcome. Determines appropriate means and modifies procedures as required. Maintains unit files in a complete, accurate, and timely fashion in accordance with the standards of the work area, suggests changes to system to meet changing needs. Frequently assigns work to others. Demonstrates competencies, including knowledge and behaviors, to meet age-specific patient needs (e.g. Pediatrics, Adolescents, Geriatrics.) Works effectively as a team member within the area and with customers to provide quality service to hospital units through communication, cooperation and collaboration Assumes responsibility for self improvement by collaborating with the superior to identify growth opportunities and resources

Qualifications

Requirements and Specifications:

Education · Minimum: High School diploma required · Preferred: Additional education preferred. Experience · Three years previous secretarial experience with an additional two years of education beyond High School or two years of high level secretarial experience.

Knowledge, Skills and Ability Requirements:

· Proficiency in the use of the Microsoft Office product suite. · Excellent communication skill, both written and verbal · High degree of confidentiality We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.