Records Archive Clerk

Position Description

Position Overview:

The Records Archive Clerk maintains information and documents in the archives of the County Clerk’s Office. Ensures that accurate records are kept and can be accessed when they are needed. Provides reference and research assistance to internal and external customers in-person or remotely to help locate records. Prepares files for archiving, creates copy orders, collects the appropriate fees, and produces certified and non-certified copies of records that are filed with this office upon customer request. Oversees disposition processes when records have met their lawful retention or otherwise removed from the archives at the end of the record’s lifecycle. Creates and manages file management systems and ensures that changes to all documents are properly recorded.

Duties and Responsibilities:

• Provides direct service to the public with research efforts, referrals, copies, and information as requested
• Researches archived records for other County Clerk departments
• Communicates with Department Directors in the CCO to provide reference assistance and file retrievals
• Facilitates various records transfers between multiple departments of the County Clerk, along with other state, local, and federal agencies
• Perform records management assignments including, but not limited to, inventory, storage, retrieval, indexing, and dissemination of a large volume of documents or records
• Maintains the file inventory of Probate Court file folders
• Performs other duties as required

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

Requirements

Must meet all eligibility requirements to register to vote in the State of Texas.

Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• Requires the ability to frequently lift record boxes up to 50 pounds, open filing cabinets, climb stairs, bend/stoop and stand as necessary.

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NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

• At least two (2) years related work experience. (Clerical)
• Current computer skills including knowledge of Microsoft Office Suite and Adobe Acrobat.
• Good verbal and written communication, customer service skills, and the ability to plan and organize work.
• Familiarity with archives and records management principles, records retention schedules and disposition processes is preferred.

General Information

Position Type and Typical Hours of Work:

• Regular Full-time
• Monday - Friday | 8:00 a.m. - 4:30 p.m.
• Weekends (when necessary).

Salary:

• Depends on Qualifications
• Based on 26 pay periods

Location:

• Harris County Archives 11525 Todd St. Houston, Texas 77055

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Benefits

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com