Office Support Clerk

Position Description

Job Summary:

The Harris County Flood Control District’s (District’s) core mission is to mitigate the risk of flooding in Harris County, which has a population of over 5 million and includes the City of Houston, the fourth-largest city in the United States. The District’s responsibilities extend to approximately 1,500 channels spanning nearly 2,500 miles, over 60 regional stormwater detention basins covering more than 10,000 acres, and several wetlands mitigation banks.Responsible for providing administrative and operational support for the Harris County Flood Control District (District) by managing document scanning, records organization, front-desk coverage, and backup courier duties. This position helps ensure the office operates efficiently, records are maintained accurately, visitors are assisted professionally, and daily office needs are met.

Essential Functions & Duties:

Document Preparation, Scanning & Imaging

• Prepare and organize documents for scanning and digital imaging.
• Load, scan, sort, and organize print and photographs.
• Scan, index, catalog, bind, and store all documents related to the
• District’s proposed and ongoing projects.
• Inspect and verify each item scanned to ensure that the job is complete and accurate.

Records Retrieval, Archiving & Retention

• Search for and retrieve library items and/or photos upon request using District software.
• Assist with preparing records for archiving, retention, or disposal in accordance with company policies.

Quality Control, Judgment & Confidentiality

• Use sound judgment to identify and report problems to supervisors and contribute to resolving them.
• Maintain confidentiality when handling sensitive or confidential information.

Administrative Support & Switchboard Coverage

• Provide front desk switchboard coverage during breaks, lunch periods, meetings, and employee absences, as needed.

Mail Processing & Distribution

• Receive, scan, index, and sort daily mail by departments and deliver to proper recipients.
• Check index of scanned mail for accuracy and scanning integrity.
• Deliver and/or pick up boxes of records from various locations.

Additional Duties and Responsibilities

• Provide back-up support for all Office Services positions and assist with additional duties as required.
• Assist with department or District’s projects, as needed.
• Work may be outside normal business hours.
• May be called upon to provide additional operational support during weather events or emergency situations, as needed.
• Assist with office furniture moves, as needed.
• Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• High school diploma/ GED or equivalent

Experience:

• Two (2) years’ of verifiable experience in scanning/photo editing and/or document storage and retrieval, or a similar field

Licensure:

• Valid Class “C” Texas Driver’s License

Knowledge, Skills, and Abilities:

• Requires exceptional attention to detail.
• Familiar with using scanner software and hardware and digital equipment.
• Familiar with using digital and scanning software applications, e.g., Avery Design Pro, OTG & Application Extender, and Adobe.
• Be a self-starter; work well independently and as a team; assume ownership in completing assigned tasks.
• Exemplify a professional manner in all circumstances.
• Work well in an office team environment.
• Utilize good time management skills and effectively prioritize and schedule multiple tasks/initiatives.
• Use proper grammar, correct spelling and punctuation, simple formats and filing systems.
• Effectively communicate with coworkers, general public, contractors, industry and/or governmental representatives.
• Read and comprehend written materials such as policies, procedures, operating instructions, and safety notices; write and record legible notes of activity, accurately complete required forms, and solve mathematical problems encountered in normal work situations.

NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. Preferences

Language:

• Bilingual skills in English/Spanish are a plus.

General Information

Position Type:

• Regular Full Time

Hours:

• 40 hours per week

Salary:

• To be discussed at the interview

Location:

• 9900 Northwest FreewayHouston, TX 77092

Physical Demands & Environmental Exposure:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

• Frequent scanning, editing, indexing, and archiving of up to 2,000 items per day.
• Frequent standing and walking; prolonged sitting for extended periods of time.
• Frequent stooping, bending, reaching, lifting, and carrying of items up to 40 pounds; occasional lifting and carrying more than 50 pounds.
• Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Occasional driving of a vehicle with automatic controls.
• Occasional ascending/descending stairs, including three flights of stairs at offsite library warehouse.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Benefits

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com