Mail and Delivery Clerk

Position Description

Job Summary:

The Harris County Flood Control District’s (District’s) core mission is to mitigate the risk of flooding in Harris County, which has a population of over 5 million and includes the City of Houston, the fourth-largest city in the United States. The District’s responsibilities extend to approximately 1,500 channels spanning nearly 2,500 miles, over 60 regional stormwater detention basins covering more than 10,000 acres, and several wetlands mitigation banks.Responsible for managing the District’s courier services, including sorting, picking up, and delivering mail, packages, and records to all District locations. Additionally, the position supports large-scale meetings and training seminars at the Michael Talbott Service Center (MTSC) Pavilion through setup and coordination. It also includes duties related to scanning and uploading documents into various District document libraries to ensure accurate digital recordkeeping.

Essential Functions & Duties:

Mail, Postage & Courier Services

• Pick up and deliver mail, packages, records, checks, and boxes between various Harris County locations and the U.S. Post Office.
• Prepare correspondence and packages for mailing, utilizing various sources for delivery, affix proper postage, deposit in the outside mailbox, and maintain records, as required.
• Maintain postage accounts on postage machines and notify for tracking.
• Drive a District vehicle to other County offices, vendors’ facilities, and other locations to make deliveries and pickups of supplies, records, court documents, etc., as required.
• Pick up checks from County offices, sign for, and deliver to the District’s Finance Department for processing
• Pick up/deliver office supplies, cell phones, and orders to/from vendors and District locations.

District Vehicle & Facility Setup

• Prepare the conference rooms, including the District Pavilion, for meetings, training sessions, and other scheduled events.
• Provide routine minor maintenance and upkeep on District pool vehicles, e.g., issue keys, coordinate vehicle cleaning, and transporting vehicles for servicing.

Vending, Water & Emergency Management

• Pick up vending machine inventory and stock products in machines at all District locations.
• Maintain Inventory of vending machine items for restocking
• Maintain inventory of bottled water in dispensers located in the Brookhollow building.

Financial Transactions

• Retrieve and deposit checks related to contractor fees, title companies, permits, and postage on behalf of the Finance Department.

Document, Data and Key Management

• Scan, index, catalog, and securely store documents as requested by multiple departments.
• Enter/maintain data on storage boxes in the District’s portal, as needed
• Make Office spare keys as requested
• Maintain confidentiality when handling sensitive or confidential information.

Additional Duties

• Provide backup support for all Office Services positions as needed and assist with additional duties as required.
• Assist with office furniture moves, as needed.
• May be called upon to provide additional operational support during weather events or emergency situations, as needed.
• Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• High school diploma/ GED or equivalent

Experience:

• One (1) year of experience in an administrative support role or a similar field

Licensure:

• Valid Class “C” Texas Driver’s License

Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills.
• Utilize good time management skills and effectively prioritize and schedule multiple tasks/initiatives.
• Ability to prioritize and manage multiple assignments.
• Ability to be self- motivated. A self-starter.

NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. General Information

Position Type:

• Regular Full Time

Hours:

• 40 hours per week

Salary:

• To be discussed at the interview

Location:

• 9900 Northwest FreewayHouston, TX 77092

Physical Demands & Environmental Exposure:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

• Occasional standing and walking; prolonged sitting.
• Occasional ascending/descending stairs, stooping, bending, reaching, lifting, and carrying of items up to 40 pounds.
• Occasional sorting, filing, shelving, and handling of files, documents, books, file drawers, and related materials and equipment required for clerical operations.
• Occasional driving of a vehicle with automatic controls.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Benefits

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com