Administrative Assistant

HALO Precision Diagnostics

Job Description: Administrative Assistant – Research Department

Department: Research

Reports To: Director of Research

Position Type: Part-Time

Pay range: $23.00-$26.00/hour

Saving Lives with Early Detection

At HALO Diagnostics (HALO Dx), we recognize every patient is unique. Our focus is early detection and precision-focused healthcare preventing and conquering the top health diseases that have a geometric impact on patient outcomes. We’re able to provide our patients with specialized care for their particular needs. From Vascular and Interventional Radiology to Orthopedic and Sports Medicine, Neuroradiology to Whole Body Imaging, our radiologists have the specialized training and experience to diagnose, and, in some cases, offer minimally invasive treatment for a wide variety of health conditions.

Position Summary

The Administrative Assistant provides part-time administrative support to the Research Department and reports directly to the Director of Research. Primary responsibilities include banking activities, inventory control, product ordering, and completion of other administrative tasks as assigned by the Director of Research.

• Essential Duties and Responsibilities
• Perform routine banking activities and departmental deposits as authorized.
• Receive, sort, distribute, and process incoming and outgoing mail.
• Maintain departmental inventory records and monitor supply levels.
• Coordinate ordering and purchasing of medical, laboratory, research, and office supplies.
• Track orders, deliveries, and vendor communications.
• Complete other administrative duties and special projects as assigned by the Director of Research.

Minimum Qualifications

• Associate degree or higher in Business Administration, Healthcare Administration, Medical Office Administration, or a related field.
• Minimum of two years of experience working in a medical office or healthcare setting, including inventory management and administrative responsibilities.
• Proficiency in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently, prioritize assigned tasks, and maintain confidentiality.

Reporting Structure

This position reports directly to the Director of Research and performs administrative duties and other assigned responsibilities in support of the Research Department.

Why join us – we offer you the following!

• The ability to save lives with early detection!
• Holidays and paid sick time
• 401k plan
• Advancement and training opportunities

Work Location: In person