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Financial Reporting Manager - Consolidations
Aston Carter
Norwalk, CT
- $60 to $68 USD / hour
Support the preparation of management reporting packages and materials for boards and investors.
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Logistics Agent (2nd And 3rd Shift)
Aston Carter
Belleville, MI
- $22 to $25 USD / hour
subject to specific elections, plan, or program terms. If eligible, the benefits
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Operations Coordinator
Aston Carter
Minneapolis, MN
- $31.25 to $36.06 USD / hour
We are seeking a highly organized and detail-oriented Administrative Specialist to support daily operations across purchasing, project coordination, customer service, order management, and…
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Field Brand Administrator
Aston Carter
Birmingham, AL
- $23 to $24 USD / hour
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AP Processor
Aston Carter
Bloomfield, CT
- $20 to $27 USD / hour
Support payment runs by preparing and reviewing invoices scheduled for payment.
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Document Control Associate
Aston Carter
East Granby, CT
- $19 to $21.5 USD / hour
…process discipline, and teamwork while using QMS and document management systems, including QCBD and Microsoft Office tools, to support daily…
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Talent Acquisition Specialist
Aston Carter
Atlanta, GA
- $50 to $55 USD / hour
Support broader talent management and workforce planning initiatives.
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Customer Insights Program Manager
Aston Carter
Seattle, WA
- $53 to $54 USD / hour
Hiring a Customer Insights Program Manager for a large tech company in Seattle! Must be able to go onsite as needed in Seattle or Bellevue. If interested, please apply directly.Job…
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Project Finance Specialist
Aston Carter
Tempe, AZ
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Administrator
Aston Carter
Middle River, MD
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Recruiting Business Partner
Aston Carter
Arlington, VA
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Recruiting Business Partner
Aston Carter
Seattle, WA
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Sales Tax Accountant
Aston Carter
Minneapolis, MN
- $30 to $50 USD / hour
Proficiency in sales tax management and general ledger reconciliation.
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Buyer
Aston Carter
Hillsboro, OR
- $30 to $35 USD / hour
Procure parts for cranes, trucks, trailers, and other heavy equipment to support maintenance and repair operations.
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Accounts Payable Clerk
Aston Carter
Menands, NY
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…finance and supply chain teams to maintain accurate records and support month-end and year-end…
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Payroll Specialist
Aston Carter
Appleton, WI
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Support payroll integrations and related benefit deductions, including 401(k), HSA, and other employee programs.
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Logistics Coordinator - 3rd Shift
Aston Carter
Belleville, MI
- $22 to $25 USD / hour
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Collections Representative
Aston Carter
Stuart, FL
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Apply customer payments, process account adjustments, and support reconciliation activities as needed.
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Finance Support Specialist
Aston Carter
Tempe, AZ
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Production Scheduler
Aston Carter
Santa Fe Springs, CA
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Monitor inventory levels, safety stock, raw material availability, and component readiness to support production schedules and reduce shortages or downtime.
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Bilingual Receptionist
Aston Carter
Davie, FL
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Personal Assistant
Aston Carter
West Chicago, IL
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Accounts Payable Support
Aston Carter
Minneapolis, MN
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Assistant Controller
Aston Carter
St. Louis Park, MN
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Early Career Recruiter
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Gulf Copper LLC

Executive Assistant

Galveston, TX, United States

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Job details

Apply by: Feb 1, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

Executive Assistant

Company Overview:

Gulf Copper LLC, a subsidiary of Davie Defense, is a leading Marine Repair and New Construction company based in Galveston, Texas, with more than 75 years of ship repair and fabrication experience on the Gulf Coast. Gulf Copper’s primary business is the repair and refurbishment of marine vessels, ship construction, and fabrication for transportation, government, and oil and gas markets.

Benefits:

401 (k)
Group Health & Dental Plan
Short-& Long-Term Disability Insurance
Life & Voluntary Life Insurance
Holiday & Vacation Pay
Employee Assistance Program

Essential Duties and Responsibilities:

This position is responsible for the following: Other duties may be assigned.

Provide high-level administrative support by conducting research, preparing complex reports, staff communication, and handling information requests and others as required by daily operations. Includes maintaining various ShareFile sites for contracts, quality management program, and cyber security systems and reporting.
Compliance tasks will most likely include being a Local Quality Assurance Representative (LQAR).
Compose and distribute meeting notes/minutes, routine correspondence and other documents such as presentations, expenses, statistical, or monthly reports.
Utilize the following tools at the advanced level of proficiency (Outlook, SharePoint, OneDrive, Teams, MS Office, including Word, Excel, PowerPoint).
Actively participate and assist with events within and managed by the Employee Stock Ownership Plan Communications Committee Coordinate office activities such as picnics, birthday celebrations, community service, etc.
May oversee projects or programs and/or supervise, train, monitor, and evaluate the work of other administrative staff.
Make travel arrangements, primarily for executives; receive visitors, arrange meetings and conferences.
Establishing and maintaining various requests for information and data population of portals set up by and for customers, vendors, clients and leadership teams.
Represent the company by participation in industry associations, community, and business groups, etc.
Carryout external errands such as Order/pickup lunch for meetings, pick up/drop off US Mail, FedEx, etc. as needed.
Positively represent Gulf Copper to the public, businesses, and other agencies as requested.
Prepare, track, and submit executive expense reports, receipts, and supporting documentation in accordance with company policies as needed.
Assist with planning and execution of company-sponsored events, leadership meetings, employee engagement activities, and community outreach initiatives.
Coordinate catering logistics for meetings and events, including setup, vendor communication, inventory management, and cleanup following events.
Maintain inventory and distribution of employee recognition items, company merchandise, promotional materials, and employee swag.
Provide administrative support to the Executive Office Manager by assisting with overflow assignments, special projects, reporting, scheduling, and departmental initiatives.
Manage conference room readiness and event preparation to ensure a professional environment for employees, customers, vendors, and guests.
Support internal communications initiatives and employee engagement activities that promote company culture and organizational effectiveness.
Assist with ordering office supplies or company items when needed.
Inform the Executive Office Manager of needed office and meeting supplies Bi-Weekly.

Required Education & Experience:

Associate’s degree in business administration preferred.
Five (5) years or more experience in executive administrative support preferred.
Experience and strong knowledge of M365 (Outlook, SharePoint, OneDrive, Teams, MS Office, including Word, Excel, PowerPoint.
Experience scheduling executive meetings and travel arrangements for upper management.

Working Conditions:

Must possess mobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office.
Strength to lift and carry materials weighing up to 20 pounds.
Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day.
Hearing and speech to communicate in person and over the telephone
Regular exposure to all weather conditions, especially hot, humid and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.

Necessary Equipment Operation:

Office equipment, including telephone, fax machine, scanner, computer, tablets, and printer.

Special Skills:

High performance and a strong team player.
Excellent interpersonal and communication skills.
Exemplary customer satisfaction skills both in person and over the telephone.
Strong Organizational Skills (setting priorities, meeting deadlines)
Basic supervisory principles and practices.
Proper English usage, spelling, grammar and punctuation and business correspondence formatting.
Good independent judgment.
Performing basic research and preparing reports and recommendations.
Commitment to company values, policies and procedures and safety program.

*An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Know Your Rights. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email: hrcorp@gulfcopper.com. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: hrcorp@gulfcopper.com.

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More about this job

Skills

Administrative support
Research
Communication skills
Quality assurance procedures
Cybersecurity
Reporting
Regulatory compliance
Quality assurance
Presentation skills
Microsoft Outlook
Microsoft SharePoint
Microsoft Teams
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Fix meetings
Leadership
Represent the organisation
Documentation
Community engagement
Coordinate catering
Logistics
Inventory management
Manage inventory
Scheduling
Promote company
Microsoft 365
Office equipment
Attend meetings
Customer service
Organizational skills

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