Program Coordinator

Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, fosters diversity, equality, inclusion, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO:

The Program Coordinator is a non-exempt position that oversees daily operations of the AmeriCorps Seniors program that engages volunteers age 55 and older at multiple community sites. This position coordinates volunteer recruitment, enrollment, placement, and ongoing support while maintaining accurate records and strong site partnerships. The coordinator processes invoices, manages timecards, and tracks required matching contributions to support accurate reporting and compliance with funding requirements.

• Recruit, enroll, and orient eligible volunteers age 55 and older; collect and maintain required enrollment and eligibility documentation.
• Coordinate volunteer placements and schedules across participating sites, aligning volunteer interests, skills, and availability with site needs.
• Serve as the primary contact for volunteer site partners, maintain regular communication, conduct site visits, and address placement or service concerns.
• Provide ongoing volunteer support, coordinate training and recognition activities, and promote volunteer engagement and retention.
• Attend funder and community meetings as scheduled.
• Review and process program invoices, verify supporting documentation and appropriate expense coding, resolve discrepancies, and coordinate timely submission to Finance for payment.
• Monitor required grant matching contributions, including allowable cash and in-kind
• Maintain accurate, confidential volunteer, site, and financial records to support program reporting, monitoring visits, and audits.
• Track enrollment, volunteer service hours, site participation, expenditures, and other program objectives; prepare required reports and recommend corrective actions when targets or deadlines are at risk.
• Perform other duties as assigned

WHAT WE OFFER:

• $20.67 per hour
• Flexible hours
• 15 PTO Days per year
• 13 Paid holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Dependent Care and Healthcare Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Employer Paid and Voluntary Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• High School diploma or equivalent required
• Associate or bachelor’s degree in human services, nonprofit management, business administration, or a related field preferred.
• Experience in volunteer coordination, community program administration, or related administrative work, including recordkeeping, invoice processing, or timekeeping. Experience with grant reporting and matching contributions preferred.
• Knowledge of volunteer recruitment, enrollment, orientation, placement, and retention practices.
• Ability to build effective relationships with volunteers and community partners and coordinate activities across multiple sites.
• Ability to understand and apply funding requirements, document matching contributions, and identify gaps in supporting records.
• Proficiency with Microsoft Office, including Excel, and the ability to learn program databases, timekeeping systems, and financial tracking tools.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities and meet reporting and processing deadlines.
• Clear written and verbal communication, problem-solving skills, and the ability to provide respectful, responsive support to volunteers and site partners.
• Ability to maintain confidentiality, exercise sound judgment, and follow agency policies and applicable program requirements.
• Work is performed in an office and at community volunteer sites and involves computer use, telephone communication, and document review.
• Ability to travel among program sites and attend volunteer orientations, outreach activities, and partner meetings.
• Must have a valid drivers’ license and current automobile insurance coverage

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is an equal opportunity employer. Gulf Coast JFCS is committed to maintaining a work environment that is free of harassment, discrimination, or inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

EOE/Drug-Free Workplace/ E-Verify