Accounts Receivable Assistant

Houston Fire & Security is a highly respected full-service fire protection company that offers exceptional fire safety solutions for a diverse range of fire protection systems. We provide comprehensive services, including design, installation, repair, inspection, and maintenance, for commercial fire protection systems. With the ever-changing codes and regulations, we assist you in ensuring that your building complies with the latest standards. Whether it’s a mid-rise commercial or high-rise commercial building, we provide regularly scheduled fire protection inspections and maintenance to maintain the optimal functionality of your system.

The A/R Assistant plays a key role in helping to contribute to the company’s financial strength by analyzing, managing and interacting with all the open accounts to reconcile invoices. The A/R Assistant drives data entry to optimize the cloud-based software system ensuring accurate and timely processing for receivables and recording of financial information. The position plays a vital part in enhancing the company’s infrastructure and has the capability to contribute to the strength and sustainable growth of Houston Fire & Security.

Essential Duties and Responsibilities:

• Prepares and issues accurate invoices based on agreements, contracts, or work orders.
• Maintain and update customer account information, including contact details and payment preferences.
• Investigate billing discrepancies, errors, or disputes in coordination with customers and internal teams.
• Addresses customer inquiries related to billing, payments, and account details promptly and professionally.
• Collaborate with customer service teams to streamline billing processes and resolve issues.
• Achieves goals set forth by supervisor regarding error-free work, transactions, processes, and compliance requirements.
• Experience in data entry and basic administrative duties.
• Performs administrative tasks or projects assigned by supervisor.
• Contributes to team effort by accomplishing and achieving results.
• Identifies change in processes and the optimal application to promote efficiency.
• Achieves department goals and metrics.
• Scheduling and coordination experience a plus.
• Experience in QuickBooks preferred.
• Experience in SAGE a plus.

Job Type:

• Full-time, Monday through Friday 8am-5pm
• 40 hours a week