Personal / Administrative Assistant (Temporary / Project Based)

Position Title: Personal / Administrative Assistant (Temporary Project)

Location: Century City (On-site)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (40 hours/week) (some flexibility) Pay Rate: $50.00 – $75.00 per hour (DOE)

Duration: Temporary (Estimated several weeks)

Position Overview

We are seeking an organized, detail-oriented Personal and Administrative Assistant for an immediate, high-priority temporary assignment in West Los Angeles. This hybrid role supports a client and coordinates closely with their legal counsel, blending administrative organization, legal document management, meeting support, errand running, and light bookkeeping responsibilities.

Key Responsibilities

• Document & File Management: Organize, index, and maintain the client’s physical and electronic files, documents, and records for review and use by the firm’s attorneys.
• Pretrial & Bond Compliance Support: Assist the client in gathering, tracking, and organizing the necessary documents and materials to comply with conditions of bond and pretrial release.
• Administrative Assistance: Provide general administrative, scheduling, and organizational support as requested by the firm in direct support of the client’s matter.
• Light Bookkeeping: Apply baseline bookkeeping knowledge to review, sort, and manage select financial files and records (proficiency with Excel, including Pivot Tables and VLOOKUPs, is a strong plus).
• Errands & Logistics: Handle occasional local errands and logistical tasks as required.
• Meeting Support: Attend designated meetings as needed to capture accurate, comprehensive notes.

Qualifications & Requirements

• Experience: Proven background in administrative assistance, legal support, office management, or organized document processing.
• Skills: Excellent attention to detail, strong digital/physical filing capabilities, professional written and verbal communication, and basic familiarity with bookkeeping and Microsoft Excel.
• Discretion: High level of professionalism and strict adherence to maintaining confidentiality regarding sensitive legal and personal matters.
• Logistics: Valid local presence with reliable transportation for occasional errands; must be available to work on-site in West Los Angeles, Monday through Friday, 8:00 AM – 5:00 PM.