Facilities & Maintenance Specialist

Facilities & Maintenance Specialist

Job Purpose

The Facilities & Maintenance Specialist is responsible for keeping the building, equipment, and facility systems safe, functional, and operating efficiently.

This position handles building maintenance, equipment repairs, preventative maintenance, inspections, and facility improvements. The role also helps ensure compliance with applicable safety regulations, building codes, and environmental requirements.

Key Responsibilities

Facility Transition & Setup

• Help prepare facilities for occupancy and daily operations.
• Coordinate building inspections, permits, and required approvals.
• Work with contractors and vendors on repairs, installations, and facility improvements.
• Assist with equipment installation and startup.
• Ensure facility modifications meet applicable building and safety requirements.
• Maintain inspection records, permits, and compliance documentation.
• Coordinate facility readiness activities with management and operations teams.

Ongoing Maintenance & Operations

• Inspect and maintain building systems, including HVAC, electrical, plumbing, and other equipment.
• Perform routine maintenance and repairs to minimize downtime.
• Develop and maintain preventative maintenance schedules.
• Respond to emergency maintenance requests and troubleshoot problems.
• Coordinate outside contractors and specialized repair services.
• Work with production and operations teams to prioritize maintenance needs.
• Maintain accurate records of inspections, repairs, and maintenance activities.
• Assist with facility upgrades and improvement projects.
• Monitor energy usage and identify opportunities to improve efficiency.
• Provide maintenance support and guidance to other employees.

Required Experience & Qualifications

• Minimum of 5 years of experience in facilities maintenance, building maintenance, or facilities operations.
• Experience in commercial, industrial, manufacturing, or warehouse environments.
• Associate degree, technical certification, trade school training, or equivalent work experience.
• Hands-on experience with HVAC, electrical, plumbing, and building systems.
• Experience coordinating maintenance projects, renovations, and equipment installations.
• Knowledge of building inspections, safety requirements, and preventative maintenance.

Required Skills & Abilities

• Knowledge of building codes, safety regulations, and maintenance procedures.
• Familiarity with California building codes, fire safety, ADA requirements, and Cal/OSHA regulations.
• Ability to troubleshoot and repair building systems and equipment.
• Experience working with contractors, vendors, and service providers.
• Ability to read building plans, equipment specifications, and technical drawings.
• Understanding of facility permitting and inspection processes.
• Strong organizational and project management skills.
• Good communication and problem-solving abilities.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and commitment to workplace safety.

What We're Looking For

We are looking for a dependable, hands-on maintenance professional who takes pride in keeping facilities safe, organized, and running smoothly. The ideal candidate is proactive, resourceful, and comfortable handling both everyday maintenance needs and larger facility improvement projects.