Project Supervisor

Job Summary:

The Project Supervisor is responsible for the strategic leadership, governance, planning, and execution of the company's capital project portfolio, turnaround activities, and supports major improvement initiatives. This position provides leadership to Project Managers, Project Controls, Turnaround Management, Engineering, Field Coordinators, and contractor resources to ensure projects are delivered safely, on schedule, within budget, and aligned with company business objectives. Project Supervisor establishes project delivery standards and guidelines, oversees all project development through the entire front-end-end loading (FEL) and capital project stage gate processes, manages portfolio prioritization and risk ranking, and ensures effective integration between Operations, Maintenance, Engineering, Procurement, Finance, HSE, and Executive Leadership. This role serves as the primary steward of capital project governance and is responsible for developing and executing the long-range capital plan, annual capital budget, project prioritization, risk management framework, and project performance reporting systems and KPIs.

Direct Reports

• Turnaround Team Leads
• Project Managers
• Cost Control or Project Controls Lead(s)

Indirect Reports

• P6 Planner/Scheduler (through the Turnaround Manager)
• Field Coordinators (through the Project Managers)

Core Responsibilities Project Portfolio Leadership

• Lead all small-capital and mid-capital projects.
• Prioritize projects and allocate resources.
• Balance project, turnaround, reliability, and operational support demands.
• Support FEL and project stage-gate processes.

Turnaround Governance

• Provide management oversight of turnaround planning and execution.
• Helps to resolve resource conflicts between projects, maintenance, and turnaround activities.
• Support scope, schedule, and budget decision making.
• Ensures management of change compliance.
• Ensures safety and environmental performance as it relates to projects and turnarounds.

Project Controls & Cost Management

• Direct cost control and project controls functions.
• Oversee forecasting, accruals, reporting, cash flow, and change management.
• Lead portfolio-level cost and schedule reviews.
• Ensure alignment between schedule, scope, and cost performance. This aligns well with the strengthened cost-control expectations outlined in your June correspondence.

Project Management Oversight

• Establish standards, procedures, and execution processes.
• Coach and develop Project Managers.
• Monitor project performance and remove execution barriers.
• Ensure safe and predictable delivery of projects.

Strategic Planning

• Support annual capital planning and long-range capital plans.
• Develop project prioritization criteria.
• Align capital spending with business objectives.

Leadership & Organization Development

• Develop project management capability.
• Build competency plans for Project Managers, Cost Control/Project Control personnel, and Turnaround leadership.
• Establish clear accountability using RACI matrices and defined ownership models.

Education

• Required
• Bachelor's Degree in Engineering (Chemical, Mechanical, Electrical, Civil, or related discipline), Construction Management, Project Management, or a related technical field.
• Minimum of 15 years of progressive experience in refining, petrochemical, renewable fuels, midstream, or heavy industrial facilities.
• Preferred
• Master’s degree in engineering, Business Administration (MBA), Construction Management, or Project Management.
• Advanced training in refinery operations, process safety, project controls, or business leadership.

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Key Success Metrics

• Capital portfolio delivery performance.
• Turnaround safety, cost, quality, environmental, and schedule performance.
• Forecast accuracy.
• QA/QC
• Management of Change
• Resource utilization.
• Project execution predictability.
• Stakeholder satisfaction.
• Continuous improvement implementation.

Physical Requirements:

• Must be able to pass a physical test of pushing, pulling, and lifting a minimum of 50 lbs
• Physical strength and good hand-eye coordination
• Prolonged periods of standing and walking
• Ability to perform repetitive movements over long periods of time
• Requires frequent reaching, stooping, bending, kneeling, and crouching
• Requires lifting, positioning, pushing, and/or transferring equipment and materials

Other duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity Grapevine Operating Company LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.