High School General Office Secretary

Please note that this posting closes at 3:00 pm on the date listed above.

If you have questions regarding this position, please contact Stefanie Meier at (385)-646-4549 or email sxmeier@graniteschools.org

Job TitleGeneral Office Secretary DepartmentHigh School SupervisorPrincipal Salary ScheduleSecretary Salary Schedule Lane PlacementB7 Contract Length9.5 Months FLSA ClassificationNon- Exempt

Job Summary Provides secretarial services for the high school. Is responsible for office reception including answering questions and referring visitors and phone calls to appropriate persons. Helps administrators with problem solving and handling complaints. Assists with emergencies providing first aid or evacuation guidance. Assists with general office secretarial duties which may include: registration, inventory, student and teacher checkout, etc. Is responsible for student lockers, bus requests including cost reports, student and staff injury reports, special permits, personal and professional leave for teachers, substitutes and substitute payroll, fee waivers and mail distribution. Under the supervision of the principal, the secretary is responsible for the courteous and efficient operation of the office. Essential Functions

• Provides secretarial services to the school administration which may include many confidential personnel issues.
• Responsible for office reception including answering questions and referring visitors and phone calls to appropriate persons
• Assist administrators with problem solving and handling complaints
• Assists with emergencies providing first aid or evacuation guidance
• Assists with general office secretarial duties which may include: registration, inventory, student and teacher checkout, etc.
• Responsible for student lockers, bus requests including cost reports, student and staff injury reports, special permits, personal and professional leave for teachers, substitutes and substitute payroll, fee waivers and mail distribution
• Help with other duties as assigned

Non-Essential Functions

• Other duties as assigned.

Required Knowledge and Skills

• Requires skill in word processing (55 wpm), computer operation plus relevant software, work organization, operation of business machines, basic math, bookkeeping, oral and written communication and interpersonal relations.
• Excellent written and oral communication skills
• Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism.
• Ability to work effectively with others in circumstances that may include some stress.
• Ability to organize work and materials.
• Ability to maintain confidentiality of district, employee and other information.
• Ability to operate a variety of office machines.

Required Knowledge, Skill and Ability

• High School diploma or equivalent.
• Type test of 55 wpm or better preferred
• Annual updates for medication and CPR certification and training.

Required Prior Experience

• Previous secretary experience preferred

Decision Making Authority Prioritizes own work. Determines quality of work done by secretarial staff. Determines work assignments and deadlines. Determines when to alert supervisor concerning potential budget overruns. Recommends solutions to problems to department director. Recommends software and other enhancements to supervisor. Non-Supervisory Interaction Interacts with all employee and community groups. Communicates with the district departments and administrators. Supervisory Responsibility None Working Environment Standard office conditions. Deals with multiple supervisors. Works on multiple assignments with deadlines. Handles concerned patrons and deals with frequent interruptions. Physical Demands Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, etc. up to 25 pounds and occasionally lift and/or move up to 50 pounds.