Please note that this posting closes at 3:00 pm on the date listed above.
This posting is for a specially-funded program position. If you have questions regarding this position, please contact Monique Squire, Gear Up Coordinator at (385)-646-7682 or email mlsquire@graniteschools.org
Job Title:
GEAR UP Data and Budget Analyst
Department/Location:
College & Career Readiness
Supervisor:
Director of College & Career Readiness
Salary Schedule:
ESP (60)
Lane Placement:
L
Contract Length:
243 days (12 months)
FTE:
1.0
FLSA Classification:
Non-Exempt
Special Designation:
Specially Funded Program Contract
Last Revised:
October 2026
To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function.
Job Summary GEAR UP is a Federal Grant from the U.S. Department of Education designed to increase the number of low-income students who are prepared to enter and succeed in postsecondary education. This grant follows a cohort of students from 7th grade into their first year of college, providing resources needed to help students graduate high school and enroll in postsecondary education.
The GEAR UP Data and Budget Analyst oversees the grant's data integrity, tracking, and fiscal compliance. The position is responsible for collecting, evaluating, and reporting student service and financial data to ensure programming is data-driven, while ensuring full compliance with Federal guidelines, Utah State University (USU) STARS! GEAR UP expectations, and Granite School District policies. Position is contingent on annual Federal grant funding approval.
Essential Functions
- Data Management & Systems Quality Control:
- Maintains, audits, and ensures quality control of student service databases and measurement systems associated with the GEAR UP grant.
- Administers and supports grant-specific platforms (e.g., Xcalibur SCRIBE, Discovery) for precise tracking, data hygiene, and federal reporting requirements.
- Collects, analyzes, interprets, and summarizes cohort tracking and statistical data to generate comprehensive performance and progress reports.
- Establishes automated or streamlined collection workflows to track grant deliverables, student interventions, and longitudinal postsecondary outcomes.
- Fiscal Management & Cost-Share Compliance:
- Oversees all financial aspects of the USU STARS! GEAR UP program, including budget development, expenditure tracking, and cost-share/matching fund compliance.
- Audits cost-share transactions, documentation, and project operations to ensure adherence to Federal Uniform Guidance, USU STARS! guidelines, and District fiscal policies.
- Recommends and implements operational changes to align grant spending with project goals and statutory regulations.
- Program Collaboration & Capacity Building:
- Provides training, guidance, and ongoing support to school site coordinators and district staff on best practices for budget, cost-share documentation, and data tracking.
- Interprets and explains complex Federal, USU, and District policies to school site coordinators, administrators, and participating constituents in a clear, accessible manner.
- Partners closely with the Project Director, Program Coordinator, and departmental staff to ensure efficient daily operations and grant delivery.
Non-Essential Functions
- Other duties as assigned.
Required Knowledge and Skills
- Data Analysis & Systems Management: Proficiency in maintaining, designing, and querying complex student and grant tracking databases; ability to analyze quantitative datasets to create analytical summaries and compliance reports.
- Financial & Cost-Share Management: Mastery of budgetary monitoring, federal grant fiscal compliance, expenditure approval workflows, and grant matching/cost-share tracking requirements.
- Software Proficiency: Advanced skills in Microsoft Office Suite (especially Excel functions, formulas, pivot tables, and data modeling) and specialized grant platforms like Xcalibur SCRIBE.
- Project Management: Ability to manage and complete multiple cyclical reporting deadlines, organize grant records, and maintain absolute student and financial confidentiality.
Required Education, Training, and Qualifications
- Requires one of the following:
- a bachelor's degree or higher from a regionally accredited college or university in business, data analytics, finance, education, or a closely related field; OR
- four (4) years of directly relevant professional experience in a closely related field, including demonstrated experience in federal grant budgeting and processing purchases in line with grant-specific requirements.
Required Prior Experience
- Two (2) years of professional experience in data analysis, fiscal/budget management, or grant administration.
- If substituting experience for education: A total of six (6) years of professional work experience, with at least two (2) of those years specifically in data analysis, fiscal/budget management, or grant administration.
- Experience working within secondary education, school districts, or postsecondary grant initiatives is preferred.
- Hands-on experience utilizing student information systems and grant tracking software (e.g., Xcalibur SCRIBE or similar database tools) is preferred.
- Direct experience with GEAR UP guidelines, federal grant compliance, and matching fund/cost-share documentation is preferred.
Assigned Decision Making
- Grant Fiscal & Data Workflows: Exercises administrative authority over day-to-day data collection procedures and expenditure review for cost-share alignment.
- Collaborative Governance: Strategic decisions regarding grant adjustments, major budget allocations, and policy interpretations are made collaboratively under the direction of USU STARS! leadership and the CCR Department Director.
Non-Supervisory Interaction
- Collaborates regularly with the Grant Director, Program Coordinator, GEAR UP Secretary, school site coordinators, district administrators, and external partner institution representatives (USU STARS!) to support program operations.
Supervisory Responsibility
- None. Provides functional guidance and technical training to site coordinators and staff regarding data and fiscal procedures without direct evaluative or hiring authority.
Budget Responsibility
- Collaborates with the Grant Director and Program Coordinator to draft and submit annual operational and cost-share budgets to USU.
- Monitors school-level grant budgets, processes expenditure approvals, and ensures all matching fund requirements are fully satisfied and documented.
Working Environment
- Work is conducted in a standard office environment with regular exposure to keyboard/computer workstations.
- Requires the ability to work independently while handling frequent interruptions to resolve immediate operational or data problems.
Physical Requirements
- Communication: Frequently required to speak, hear, and convey complex policy/financial information clearly to diverse stakeholders.
- Mobility: Frequently required to sit, stand, walk, reach with hands/arms, stoop, kneel, and crouch; occasionally required to climb or balance.
- Vision: Specific vision requirements include close vision, distance vision, color vision, peripheral vision, and depth perception for computer-based reporting and data verification.
- Lifting: Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
