HVAC Purchasing Agent

Description The Purchasing Agent is responsible for the procurement of HVAC, refrigeration, and appliance parts, materials, and equipment. This role plays a critical part in ensuring timely delivery, cost efficiency, and compliance with project specifications and company standards.

HVAC Purchasing Agent Skills & Competencies:

• Strong attention to detail and a high level of accuracy in data entry
• Excellent written and verbal communication skills.
• Ability to manage multiple requests, deadlines, and priorities in a fast-paced environment.
• Proficiency with Microsoft Office.
• Organized, reliable, and proactive.
• Team-oriented with a positive, solution-driven approach.
• Able to quickly learn product information and vendor tools.

HVAC Purchasing Agent Key Responsibilities:

• Prepare quotes and obtain verbal or digital approval to proceed with quoted products and/or services.
• Issue and expedite purchase orders as needed to ensure timely delivery of parts and materials to the warehouse and/or job sites.
• Resolve invoice discrepancies and coordinate delivery requirements with vendors.
• Maintain accurate documentation for all purchase orders and procurement activities.
• Establish and maintain strong working relationships with vendors and sales representatives.
• Obtain catalog submittals and drawings for purchased materials when required.
• Perform additional assignments as directed by the Purchasing Manager.

HVAC Purchasing Agent Requirements:

• Working knowledge of procurement techniques, procedures, and policies.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in HVAC purchasing is preferred.

Benefits Include:

• 100% Employer-Paid Medical Insurance
• Dental, Vision, Life Insurance, HSA & FSA Options
• Short-Term & Long-Term Disability Coverage
• 401(k) with Company Match
• Paid Holidays, PTO, and Sick Leave Starting Day One
• Employee Referral Bonus Program