Coordinator of Programs & Special Projects

Job Summary To ensure Title III activities are in task with completing stated objectives and milestone. Responsible for Title III reporting and providing technical assistance to Activity Directors. Job Duties & Responsibilities

• Prepare and compiles all Title III related reports such as Annual Assessment, Annual Performance Report, Continuation Applications, Quarterly and Monthly reports, Mid- Year and End-of-the Year reports. Sends Phase I Data report to the Office of Institutional Research for completion. Coordinates all Title III workshop; Coordinates the Title III formative and summative evaluations.
• Set-up Exit Interviews and prepare all booklets/binders for both Mid-Year and End-of-the-Year Evaluations. Assist and provide information to Director, Activity Directors, and External Evaluators to ensure the integrity and quality of the Title III Program.
• Review Quarterly reports from Activity Director for the attainment of objectives and milestones before submitting them to the Director. Disseminate copies of the Mid-Year and End-of-the-Year reports submitted by the External Evaluators to the Activity Directors and Title III Office staff.
• Collect monthly timesheets and Time and Efforts forms from each staff member and Activity Directors. Monitor all Time and Effort forms and submit to the Director for review and signature. Prepare and make copies of all Time & Effort reports monthly and submit copies to the Grants Administration Office monthly and in a timely manner, attaching transmittal sheets to the files. Check all Time & Efforts using the Personnel Roster submitted at the beginning of the grant year to ensure all forms are submitted with the proper monthly reports. Make sure all Time & Efforts are correctly dated and have the signature of the Title III Executive Director before submission.
• Conduct Monthly and/or Quarterly meeting and/or site visits to discuss activity performance. Ensure that all approved activities are implemented in a timely, effective and efficient manner by monitoring the status and accomplishments of stated milestones and objectives ensuring they are achieved by the end of the grant year.
• Prepare all Quarterly reports for the Director’s review and signature.
• Conduct technical assistance workshop/trainings for Activity Directors to demonstrate the use of new software, new processes and or procedures; disseminate new forms. Responsible for conducting the Annual opening workshop for the new grant year.
• Understand the Grants system (G5) to submit all Title III grant applications.
• Responsible for coordinating the process of submitting the Continuation Applications and New applications for all awards. Disseminate all reports to Activity Directors from the Department of Education and technical assistance for completion of reports.
• Maintain and revise the Title III Policies and Procedures Manual to ensure compliance with federal and university regulations. Design and coordinate the creation of Title III publications and reports; responsible for the preparation and compilation of all reports and documents.
• Maintain the Title III webpage.
• Prepare publications to highlight accomplishments of activities. Prepare Annual Title III reports to highlight activity progress and expenditures.
• Serves as the point of contact in the absence of the Title III Director.
• Keep Exec. Director informed of all matters/issues related to Title III reporting.
• Must also maintain confidentiality of all sensitive matters and records as requested by the Executive Director.
• Manage and supervise student workers.
• Approve all time sheets, assign hours and work schedules and keeping logs on the status of all student workers.
• Perform any other duties requested and assigned by the Exec. Director.

Qualifications

Minimum:

• Bachelor degree is required with at least 5 years’ experience. Applicable disciplines are: Business Administration, Computer Information Systems and related areas
• Strong written, verbal and computer skills are necessary
• Advanced experience with technology including proficiency in BANNER, Microsoft Word and/or WordPerfect, PowerPoint and Excel
• Must be able to demonstrate leadership ability, organizational and planning experience and excellent interpersonal skills
• Must be willing and available to work after normal working hours, as needed and be able to travel occasionally
• May perform duties of a sensitive and confidential nature
• Must also maintain discretion of all confidential matters and records as requested by the Director

Preferred:

• Master’s

Supplemental Information Applications without the following will not be considered complete.

• Cover Letter
• Resume
• Transcript(s) if applicable
• Curriculum Vitae if applicable

Review of applications will begin October 28th, 2026 and continue until position is filled.Benefits We offer a complete benefits package to eligible employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, short- term disablity, holidays, annual, and sick leave.

State As a Model Employer