Proposal Specialist

Work Location Type: Remote

Req Number 336482

About Grainger

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working® by serving more than 4.6 million customers worldwide with maintenance, repair and operating (MRO) products and value-added solutions delivered through innovative technology and deep customer expertise. Known for its commitment to service and purpose-driven culture, the Company reported 2025 revenue of $17.9 billion. For more information, visit www.grainger.com.

Compensation

The anticipated base pay compensation range for this position is $62,300.00 – $103,900.00. This role is eligible for an incentive target of up to 5%, based on the achievement of individual and company performance objectives in accordance with the current terms of the incentive program which are subject to change.

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger’s benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

Grainger Benefits

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details

The Proposal Specialist develops proposals and Request for Proposal (RFP) and Request for Quote (RFQ) responses that communicate Grainger's value proposition and support customer opportunities. The role partners with Sales, Customer Lifecycle Managers, and cross-functional teams to prepare accurate, compliant, and customer-focused proposal responses. Working under general guidance, the role applies knowledge of proposal processes, business offerings, and established tools to support timely and effective proposal development.

You Will

• Lead proposal kick-off meetings by collaborating with the Customer Lifecycle Manager, Sales, and cross-functional stakeholders to gather requirements, coordinate inputs, and develop proposal responses that align with customer requirements and sales strategy.
• Draft proposals and responses to RFPs and RFQs using approved Grainger content and standard language, customizing responses to address customer requirements and business objectives.
• Apply knowledge of Grainger's products, services, and value proposition to prepare accurate and customer-focused proposal content.
• Review customer requirements to identify contractual questions or potential risks and collaborate with Legal or subject matter experts to resolve issues when appropriate.
• Collaborate with cross-functional teams to develop standard and non-standard proposal responses and support contract discussions as needed.
• Manage multiple proposal assignments and competing deadlines while maintaining quality, accuracy, and compliance with established proposal processes.

You Have

• Bachelor's Degree or equivalent experience in business administration, sales, communications or related field required
• 2+ years experience in proposals, communications, Government segment or contracting required
• Knowledge of proposal development, business writing, and customer communication practices to prepare clear, accurate, and customer-focused proposal responses.
• Experience developing proposal responses by adapting approved content and tailoring messaging to meet customer requirements while effectively communicating Grainger's value proposition.
• Experience managing multiple priorities and deadlines while maintaining accuracy, quality, and attention to detail in a fast-paced environment.
• Knowledge of Microsoft Office applications (e.g., Excel, Word, PowerPoint) and AI-enabled productivity tools to support document development, collaboration, and workflow efficiency.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.