Executive Administrative Assistant (64449)

Full or Part Time

Full-Time

Location

One Pierrepont Plaza, Brooklyn NY, 11201

About Graham Windham

In full partnership with families and communities, Graham provides life-changing tools and resources for children, young adults and families who face some of the most difficult obstacles caused by poverty, racial injustice and lack of access to educational opportunities, living wage employment, quality healthcare and affordable housing. We collaborate with communities and strong partners to create and implement innovative strategies so everyone can lead healthy, joyful and successful lives.

With over 500 full-time employees serving children and families in multiple programs throughout the Bronx, Brooklyn and Harlem, Graham Windham provides an exciting and enriching work experience.

Job Description

The Executive Assistant will provide wide-ranging administrative support to members of the Executive leadership team.

Duties:

• Assists executive team with scheduling and correspondence
• Assists with expense reports and travel arrangements
• Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Plans logistics for events and meetings, including finding locations, ordering food, organizing seating, preparing materials, greeting attendees and managing sign-in, etc.
• Takes meeting notes/minutes as needed
• Represents the organization and executives in a positive light through great follow-through skills and sound judgment.
• Supporting Graham-wide initiatives and other projects and tasks as needed

Qualifications

• Associate’s Degree
• At least 2 years of Administrative Experience.
• Excellent verbal and written communication skills.
• Excellent computer skills including the Microsoft Office suite.
• Experience supporting executive level staff is preferred.
• Social services or non-profit experience is a plus.

Other Requirements:

• Supports the mission, vision, and philosophy of Graham
• Uses discretion, confidentiality, and good judgment
• Must have meticulous attention to detail
• Enjoys working in a fast-paced environment.
• Manages multiple priorities, remains organized, and ensures follows through
• Anticipates helpful executive support and acts and communicates accordingly
• Considers the broader implications of the task at hand and acts accordingly (as one example, if updates affect multiple documents, ensures all relevant documents are revised)
• Develops and documents protocols and continually improves processes
• Conducts thoughtful assessments of what went well and what could be improved and applies those lesson
• Responds quickly to requests and to unexpected and/or urgent circumstances
• Ability to work and communicate well with senior leaders
• Supports executive leaders by providing knowledge, reminders, and corrections as appropriate
• Communicates clearly, thoroughly, and inclusively to ensure there is shared knowledge among team members
• Demonstrated ability to meet tight deadlines
• Willingness to work late and out of different locations, when required

Full-Time Position; Salary commensurate w/experience and qualifications. Graham Windham offers eligible employees a comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, and much more.

EEO Statement

The Equal Employment Opportunity Policy of Graham Windham (GW) is to provide a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. GW hires and promotes individuals solely based on their qualifications for the job to be filled.

Graham Windham believes that associates should be provided with a working environment which enables each associate to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability.

We expect and require the cooperation of all associates in maintaining a discrimination and harassment-free atmosphere.