Archived listing. The details below describe a past opening.
Automotive Biller (Deal Biller) – Graff Chevrolet of Chesterton/Graff Kia of Chesterton
Location: Burns Harbor/Chesterton, IN (Graff Auto Campus)
Graff Chevrolet and Graff Kia of Chesterton is looking for a detail-driven Automotive Biller to join our business office team. This role is critical to keeping our dealership running smoothly - billing deals accurately, ensuring timely funding, and maintaining clean, compliant records. If you take pride in precision, love closing the loop on a deal, and enjoy working with sales/F&I/accounting as one team, you’ll fit right in.
What You’ll Do
Bill & Fund Vehicle Deals
• Bill all new, used, wholesale, and dealer trade transactions accurately and on time
• Review deal jackets for completeness and accuracy (buyer’s orders, contracts, payoff docs, incentives, stips, etc.)
• Post deals into the DMS and monitor contracts in transit (CIT) to ensure timely funding
• Coordinate with lenders and F&I to resolve funding issues quickly
Title & Registration Support
• Prepare and process title work and maintain clear status tracking
• Ensure lien perfection and proper documentation for trade-ins/wholesale deals
• Help keep title work moving - no surprises, no delays
Accounting Accuracy & Compliance
• Reconcile schedules related to CIT, receivables, payoffs, incentives, and rebates
• Follow internal controls and Graff accounting procedures
• Support internal audits and ensure deal documentation aligns with manufacturer/state/federal requirements
Cross-Department Communication
• Partner daily with Sales and F&I to fix discrepancies and prevent re-contracting
• Provide reporting/updates to management on billed, funded, pending, and problem deals
• Assist the Office Manager with additional accounting tasks as needed
How We'll Set You Up to Grow
- Hands-on training on our DMS, deal flow, and Graff accounting procedures
- Coaching from our Office Manager and accounting leadership
- A path into roles such as Senior Biller, Office Manager, and accounting leadership across our five stores
- A team that recognizes accuracy and follow-through
What We’re Looking For
• Dealership billing / automotive accounting experience strongly preferred
• Strong knowledge of a dealership DMS (experience with any major DMS is a plus)
• High attention to detail and the ability to manage multiple deadlines
• Solid understanding of title, registration, and payoff processes
• Strong communicator who can work confidently across departments
• A “do it right” mindset - accuracy and compliance matter here
Benefits & Perks
• Competitive compensation based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Growth opportunities within the Graff Automotive Group
Why Graff Chevrolet and Graff Kia of Chesterton
Graff Automotive has been serving customers since 1914, built on a simple belief: treat employees like family so they can treat guests the same way. Our vision is to “positively change the way our community views the dealership experience,” and we live by a straightforward standard: Do what is right.
Ready to grow with us? Apply today. We move quickly and want to meet you.