Admin Assistant

Job Opportunity: Administrative Assistant (AP/AR Background)

Reports to Executive Director

General Summary: We are seeking a dedicated individual to join our team as an Administrative Assistant, providing crucial support services, managing membership databases, and serving as the Assistant to the Executive Director. If you have a background in Accounts Payable/Accounts Receivable and a passion for administrative excellence, we want to hear from you!

Administrative Assistant Essential Functions:

• Provide fundamental administrative support to the Executive Director, including meeting minutes, report generation, and budget fund letter distribution.
• Answer phones, offer central filing services, and handle meeting notices.
• Regularly update and manage the membership database, including dues, check-offs, and donor information.
• Assist with accounting services, processing ACH & vouchers, sales and use tax reports, and unclaimed funds reports.
• Actively participate in company Foundation events as advised by the Executive Director.
• Ensure timely responses to phone calls and emails from members and the public.
• Collaborate with fellow staff members to maintain a positive image of company.
• Undertake other duties as assigned.

Administrative Assistant Qualifications:

• Strong writing and verbal communication skills.
• Proficient in database management and basic office computer skills. Excel and Word.
• Team-oriented with a basic knowledge of and organizational development strategies.
• Proficient with AP/AR duties

Administrative Assistant Benefits:

• Competitive pay and growth potential
• Health and dental full coverage
• PTO
• Pension Plan
• (Benefits worth $1-2k alone)

Please contact Emily Robbins directly at emily.robbins@gogpac.com or 406.296.1157 for more information on this or any other positions you may be interested in.