Accounting & HR Administrator

Accounting & HR Administrator

Location: Louisville, KY Employment Type: Full-Time

Position Overview

We are seeking an organized and detail-oriented Accounting & HR Administrator to support daily financial operations, employee administration, and overall office efficiency.

This is a hands-on, multifaceted role offering the opportunity to take ownership of accounting, accounts payable/receivable, collections, payroll support, HR administration, and general office coordination. The ideal candidate is comfortable wearing multiple hats, working independently, and helping improve day-to-day business processes.

Key Responsibilities

• Manage accounts receivable, including invoicing, payment posting, reconciliations, aging reports, and collection follow-up.

• Handle customer billing inquiries, resolve discrepancies, and maintain positive customer relationships.

• Process vendor invoices, reconcile statements, and coordinate accounts payable.

• Perform bookkeeping, bank reconciliations, and assist with month-end and year-end financial reporting.

• Support payroll preparation, timecard reviews, attendance tracking, and payroll reconciliations.

• Coordinate employee onboarding, offboarding, personnel records, benefits administration, and HR documentation.

• Assist with recruiting coordination, interview scheduling, and new-hire paperwork.

• Maintain compliance documentation, including I-9 records and employee files.

• Provide general administrative support, reporting, scheduling, and process improvement.

Required Qualifications

• 2–5 years of experience in accounting, bookkeeping, payroll, HR administration, or a similar position.

• Hands-on experience with accounts payable (AP), accounts receivable (AR), and customer collections.

• Experience monitoring aging reports, following up on overdue accounts, and resolving billing discrepancies.

• Working knowledge of bookkeeping, reconciliations, and basic accounting principles.

• Experience assisting with payroll processing and employee record maintenance.

• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.

• Experience with QuickBooks, Sage, or comparable accounting software.

• Strong organizational, communication, and problem-solving skills.

• Ability to work independently and handle confidential financial and employee information.

Preferred Qualifications

• Associate's or bachelor's degree in Accounting, Business Administration, Human Resources, or a related field.

• Experience working in a small to mid-sized business with broad administrative responsibilities.

• Familiarity with ADP, Paychex, Paylocity, or similar payroll platforms.

• Knowledge of employment regulations and HR compliance.

• Experience in waste, recycling, environmental services, transportation, logistics, or industrial services.

Key Skills

Accounts Payable | Accounts Receivable | Collections | Bookkeeping | Reconciliations | Payroll Administration | HR Administration | Employee Onboarding | QuickBooks | Sage | ADP | Microsoft Excel | Financial Reporting

Reporting Structure

Reports directly to the Controller, Finance Manager, or General Manager.