Administrative Assistant

Windsor Gardens is looking for an administrative assistant to join our team in our Georgetown community. We are a 43 bed assisted living and 18 bed memory are community dedicated to providing excellent care for our residents. We are looking for a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications to join our team.

Responsibilities:

1. Perform secretarial and receptionist duties
2. Answer phone representing Windsor Gardens in a professional manner.
3. Perform payroll and all associated tasks timely.
4. Greet all guests and visitors with a smile and courteous greeting.
5. Keep up with debit expenditures and code appropriately.
6. Keep the Goodworks Accounting system up to date.
7. Give tours to prospective residents and their families.
8. Perform secretarial duties for residents that fall in the scope of what is required by the state.
9. Hire and train the evening and weekend receptionists and supervise. Cover call ins as necessary.
10. Responsible for all new hire paperwork, background checks and getting to Payroll department timely.
11. Responsible for ensuring all employee files are up to date and ready for state inspection.
12. Excellent communication and organizational skills.
13. Respect HIPPA laws and maintain confidentiality.
14. Assist with activities in the absence of the activity director.
15. Assist in Dining Room as needed if staffing shortage.
16. Ensure when you are away from desk that someone is available to answer phone.
17. Be efficient with Microsoft Word and Excel.
18. Any other duties deemed necessary by the Executive Director.

Requirements:

1. High school diploma
2. 1-2 years experience as an administrative assistant, secretary or receptionist preferred
3. Strong organizational, communication, and time-management skills
4. Proven ability to work in a fast-paced environment
5. Positive, high-energy attitude
6. Resourcefulness, creativity, and problem-solving skill set
7. Familiarity with office equipment (i.e. printers, fax machines, projectors)
8. Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Benefits include

1. Health Insurance
2. PTO
3. Dental and Vision
4. Bonus potentials .