Administrative Assistant

Overview

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

The Administrative Assistant will support the Distribution Operations Center (DOC) Vaccine Distribution at USAMMA contract, which provides vaccine distribution management and medical quality control messaging. The DOC provides bio-defense vaccine distribution support to the Department of Defense (DoD) – anytime, anywhere. The DOC also provides MMQC messages and HAR notifications to the DoD in a timely manner to support the safe delivery of health care to all beneficiaries and operational forces.

Responsibilities

Essential Job Functions:

• Provide general administrative support to the DOC, including scheduling meetings, preparing reports, managing communications, and maintaining records.
• May support the distribution of vaccines to DoD entities, including tracking shipments and coordinating logistics as required.
• Facilitate the dissemination of Medical Materiel Quality Control (MMQC) messages and Healthcare Acquisition and Regulatory (HAR) notifications across the DoD.
• Maintain accurate and up-to-date records of vaccine distribution activities, communications, and compliance reports.
• Assist with the preparation of documents, presentations, and reports for leadership and internal/external stakeholders.
• Coordinate with internal teams, contractors, and DoD personnel to ensure efficient vaccine distribution and messaging processes.
• Monitor and maintain communication channels to ensure smooth workflow and issue resolution.
• Perform other administrative tasks as needed to support the operational goals of the DOC.

Qualifications

Necessary Skills and Knowledge:

• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills, particularly in handling sensitive or confidential information.
• Proficiency with office software (e.g., MS Office Suite: Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize work in a fast-paced, deadline-driven environment.
• Strong interpersonal skills with the ability to collaborate effectively with cross-functional teams.

Minimum Qualifications:

• Minimum 2+ years of administrative experience, preferably in healthcare, logistics, or government/military operations
• Experience with data analysis and reporting
• Must be a US citizen
• Ability to successfully pass an employment background check
• Must have secret clearance

Preferred Qualifications:

• Associate’s degree in Business Administration, Healthcare Administration, or a related field
• Experience working with government contracts or within the Department of Defense is a plus
• Familiarity with medical logistics, vaccine distribution, or quality control messaging is desirable

Pay and Benefits

The pay range for this position is $29.00 - $39.95 hourly.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.