Administrative Assistant

Benefits:

• Competitive salary
• Opportunity for advancement
• Training & development

About Us

Global Impact Group LLC is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and ISO 9001 / ISO 17100 certified provider of language services. We deliver interpretation and translation solutions to federal, state, and local government clients. We are seeking a Full-Time Administrative Assistant with an accounting background to support day-to-day operations, financial tracking, and documentation management for our new USCIS contract. This role provides critical administrative and financial support to program managers and leadership.

Responsibilities

• Provide general administrative support including scheduling, correspondence, and record-keeping.
• Assist the Finance & Accounting Manager with invoice preparation, reconciliation, and DCAA-compliant recordkeeping.
• Maintain accurate databases of personnel, task orders, and contract documentation.
• Support onboarding and clearance tracking by coordinating with HR and the Facility Security Officer.
• Prepare monthly and quarterly reports for management and the Contracting Officer’s Representative (COR).
• Assist with procurement tracking, expense monitoring, and budget reconciliation.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.

• 2+ years of administrative experience with exposure to accounting or finance functions.

• Knowledge of QuickBooks Online (QBO), Excel, and federal invoicing practices preferred.
• Strong organizational and multitasking skills; detail-oriented.
• Excellent written and verbal communication skills.
• Ability to obtain and maintain a federal background clearance (Tier 3 or Tier 5).
• U.S. Citizenship or permanent residency required.

How to Apply

Submit the following:

• Resume / CV highlighting administrative and accounting experience.
• References from prior roles in finance or administration.
• Availability to start.

Apply via email: careers@globallanguagesystem.com Subject line: Administrative Assistant Application – Raleigh