Inbound Coordinator

Purpose of Position The Inbound Coordinator is responsible for ensuring the timely receipt, tracking, and resolution of inbound raw materials and ingredients required to support production operations. This role works closely with Procurement, Suppliers, Transportation Providers, Warehouses, Quality Assurance, and Inventory teams to coordinate deliveries, resolve shipping issues, manage documentation, and maintain inventory accuracy.

Key Responsibilities

Inbound Logistics Management

• Monitor inbound purchase orders and deliveries from domestic and international suppliers.
• Track shipment status, containers, freight movements, and warehouse receipts.
• Follow up with suppliers, freight forwarders, brokers, and carriers regarding shipment delays and delivery schedules.
• Obtain and maintain Proofs of Delivery (PODs), bills of lading, packing lists, and shipping documentation.

Supplier and Warehouse Coordination

• Serve as a primary contact between suppliers and receiving warehouses.
• Coordinate appointment scheduling, receiving activities, and inventory reconciliation.
• Investigate missing deliveries, partial shipments, receiving discrepancies, and documentation issues.
• Escalate critical supply concerns to Procurement and Operations teams.

Inventory & Purchase Order Management

• Review open purchase orders and outstanding balances.
• Manage residual inventory transactions and order closures.
• Support accurate receiving and transaction processing within company systems.
• Coordinate corrections for inventory and receiving issues.

Material Availability & Production Support

• Identify raw material shortages and potential risks to production schedules.
• Monitor inbound materials against production requirements.
• Support material planning meetings and inventory reviews.
• Assist in prioritizing incoming materials required for manufacturing operations.

Quality & Supplier Issue Resolution

• Coordinate returns, supplier claims, damaged product investigations, and rejected materials.
• Work with Quality Assurance and suppliers to resolve product non-conformances.
• Facilitate corrective actions related to inbound ingredient and packaging issues.
• Arrange returns and credits for defective or non-compliant materials.

International Supply Chain Support

• Monitor imported shipments and container movements.
• Coordinate with customs brokers, freight forwarders, and overseas suppliers.
• Track container arrivals, inspections, customs-related activities, and delivery schedules.

Cross-Functional Collaboration

• Works closely with:
• Procurement
• Production Planning
• Quality Assurance (QA)
• Inventory Management
• Warehouse Operations
• Suppliers
• Freight Forwarders and Carriers
• Third-Party Warehouses

Key Skills and Experience

• High school degree or GED
• Inbound logistics coordination
• Supply chain management
• Inventory control
• Purchase order management
• Supplier relationship management
• Freight and transportation coordination
• Problem solving and issue resolution
• ERP/JDE transaction management
• Strong communication and follow-up skills
• Advanced Excel and production planning support

While performing the duties of this job, the employee is subject to standing for prolonged periods; frequently walks, grasps, lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls. The employee often is required to use manual and finger dexterity and eye-hand coordination when working and handling products, computers, or machinery. The employee may be subject to assist and support up to 50 pounds with varying amounts of assistance on an as-needed basis. The employee could have work conditions that are cold or hot. The noise level in the work environment is usually loud. The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Compensation: Starting at $24.00/hour About Us: Rana is an international Company present in over 60 countries, with a turnover close to $1.5 billion. Founded by Giovanni Rana in 1962, the Company has been led for over 35 years by Gian Luca Rana, CEO and pioneer of the internationalization project that has led the Group to become a leader worldwide in the production and marketing of fresh food products (filled and unfilled pasta, gnocchi, sauces and ready meals). Rana focuses its investments in the following areas: the creation of jobs (our workforce doubled in the last five years), the research and development, with the aim of offering Consumers delicious products made of the highest quality ingredients. The Rana Group has always made innovation its strength, both in the technological field (with the registration of dozens of product and process patents) and in communication.

As a family-owned Company, we are united by strong Values and the aspiration of building a better future for the next generations. Ethics and sustainability are the cornerstones of our sixty-two years of history, which have made our business healthy and constantly growing. Today, Rana has 8 factories (6 in Europe and 2 in the US) and is a large family of 3,500 People. The engines of our continued success will keep being innovation, internationalization, passion and constant search for excellence in everything we do.

Rana is committed to providing a workplace of diversity and inclusion. There shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, sexual orientation or any other protected characteristic under applicable law. Decisions related to hiring, compensation, training, evaluating performance, or termination are made fairly. We offer a welcoming and inclusive environment and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates and selection for roles will be based on individual merit alone.

NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS:

Rana Meal Solutions and its affiliates will not accept unsolicited resumes from third-party recruiters without a signed Fee Agreement in place AND before the resume is inputted into our applicant tracking system. Vendor solicitation should be directed to the Human Resource Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement AND proper resume submission, RMS does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third-party vendor.