Recreation Coordinator

Job Title: Recreation Coordinator

Department: Parks & Recreation

Immediate Supervisor: Parks & Recreation Director

Supervises: Sports Officials, Groundskeeper and General Maintenance, and Volunteer Coaches

Pay Grade: NE8 $22.99 - $29.88

Hiring Range: $22.99 - $26.42

Status: Full Time

Classification: Non-Exempt

Primary Place of Work: Community Center – 250 Norton Dr. Black Hawk, CO 80422

Open Until Filled or for a minimum of one week

JOB DESCRIPTION:

Primary Responsibility: The Recreation Coordinator plans, organizes, budgets, promotes, and oversees the staff, operations, and activities of adult and youth leagues, fitness programs, contracted services and other recreation programs and workshops. Also maintains and tracks all fitness equipment in Community Center. Collaborates with Recreation Supervisor and community participants to lead and develop fun programs and leagues for the community in a safe and professional environment. Ensures facilities are properly maintained and clean, including gymnasium, cardio hall, fitness studio, multipurpose room and Pete Gones Memorial Park and performs related work as required.

Duties: The duties listed below are representative of, but do not necessarily include all the duties and responsibilities that an individual in this position may be called upon to perform.

Main Duties:

• Creates an environment of trust, safety, and fun. Influences and creates a positive environment for County residents.
• Conducts and oversees routine safety checks and inspections of fitness equipment, bleachers, playground equipment, etc. Completes and ensures that all required maintenance and cleaning is completed at Pete Gones Memorial Park, trail, and Fairgrounds.
• Coordinates, manages, and attends all leagues, tournaments, skill camps and workshops for adult and youth sports current and new.
• Coordinates and or leads other recreation programs as needed, such as fitness orientations, art, dance, theater, outdoor recreation, etc.
• Provides direct leadership and management to sports officials, groundskeeper and general maintenace, and volunteer coaches, including scheduling, maintaining personnel files and approving payroll. With Director approval, oversees hiring, evaluating, disciplining, and exiting of staff and volunteers when necessary.
• Performs sports official, scorekeeping, or coaching duties, as needed.
• Performs groundkeeper duties when needed, such as mowing, field painting, weed-whipping, playground maintenance, trash cleanup, vault toilet cleaning, and stocking, etc.
• Creates and maintains marketing materials such as flyers, social media posts, articles to newspapers, website design, digital road sign, TVs, etc.
• Uses strong customer service skills and problem-solving skills to design and implement solutions. Receives and responds to questions and concerns from guests about facilities, equipment, and programs; identifies issues and resolves problems or refers to Director as appropriate.
• Uses strong communication skills between all youth and adult league participants, volunteer coaches, and staff, using apps, website scheduling, blast emails, texts, calendars, etc.
• Leads training sessions, including safety drills and other emergency procedures; ensures that staff, contractors, and volunteers attend required trainings and maintains records on same.
• Ensures all sport venues and volunteer coaches have properly supplied first aid kits at all times.
• Observes, monitors, and evaluates recreation programs and activities to assess the quality and gather input from participants on present and future needs by mode of surveys, face to face contact, etc.
• Leads organizational program meetings with captains, participants, program supervisors, officials, and/or scorekeepers.
• Develops team rosters, practice, and game schedules.
• Develops and implements overall program philosophy, rules, expectations, and priorities to participants, volunteers, and spectators.
• Ensures that all shifts, games, and practices are properly staffed. Schedules staff for special events when required.
• Maintains, cleans, replaces, and keeps inventory of all sports, fitness, and other program equipment, such as balls, goals, nets, jerseys, dumbbells, bands, pottery supplies, fly rod supplies, etc.
• Obtains bids or pricing information for program equipment and supplies; orders and picks up supplies as necessary.
• Manages, tracks and solicits for the youth league sponsorship program.
• Assists Director with the preparation and administration of the department budget. Monitors program revenues and expenditures, seeks alternative funding resources.
• Collaborates with other agencies, departments, and committees.
• Provides support for Parks & Recreation specials events including the Fair.
• Attends trainings, conferences, and staff meetings as appropriate.
• Implements and updates written policies and procedures, and other documents, as needed.
• Works to maintain and improve ADA digital and physical accessibility for all program marketing and facilities.
• Provides cross-training and knowledge transfer to staff as needed to support continuity of operations and government services.
• Exercises sound judgment in handling confidential and sensitive information, ensuring appropriate disclosure only to authorized individuals and entities.
• Assists in stabilizing emergent or unforeseen operational situations to ensure continuity of services and effective organizational response.
• Adheres to all County policies, procedures, regulations, and applicable laws.
• Performs other duties and special assignments as assigned.

Requirements

Qualifications:

• Ability to work with Microsoft Word, Excel, PowerPoint, Outlook, Canva and Adobe with the ability to learn new software programs. Basic knowledge of HTML a plus.

Education, Licensing, and Certifications:

• Bachelor degree in exercise science, recreation, physical education for related field preferred.
• National Alliance for Youth Sports Administrator certification is highly desirable.
• Certified Playground Inspector highly desirable.
• Must have or acquire within 90 days CPR/AED/First Aid certification; and maintain every two years.

Experience:

• A minimum of two years of recreation programming with increasing responsibility.
• Fitness equipment maintenance experience highly desirable.
• Previous supervisory experience preferred.

Additional Job Requirements:

• Must have a valid Colorado Driver’s License without any restrictions due to driving record. Must also be able to drive a county vehicle.
• Must pass background check, including traffic and criminal and a pre-employment drug screening

Ability to:

• Assess and monitor community needs; identify opportunities for improving service delivery methods and procedures for development and implementation of new program areas.
• Speak effectively before groups of employees and public groups and respond to questions.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction.
• Understand, interpret, and communicate complicated policies, procedures and protocols.
• Plan, organize, assign, direct, motivate, review and evaluate the work of staff, and provide for their training and professional development.
• Accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives, including effective written and oral communications in English; and the ability to listen. Strong organizational leadership abilities and demonstrate skill in administration, personnel, team building and finance.
• Strong interpersonal, decision-making and management skills.
• Exercise independent judgment and critical thought.
• Maintain courteous and effective working relationships with the public, county departments, co-workers, and other agencies.
• Obtain FEMA ICS 100 and 700 certifications within 6 months of employment (County supported after hired)
• Work effectively both independently and as a team member.

Civic Mindedness and Work Ethic:

• Must possess strong community interest, while understanding the County government organization, function, policy rules and regulations.
• Use of professional and personal discretion to protect the County from any actual and/or perceived appearances of impropriety.
• Applicate Federal, State and local laws, codes and regulations.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• High degree of ethics and integrity.

Personal Responsiveness:

• Establish and maintain effective working relationships with co-workers, elected and appointed officials, businesses, the general public, and with the ability to communicate effectively.
• Self-directed and self-motivated in job-related tasks.
• Commitment that employment with the County is primary to all other forms of employment.
• Be punctual and prompt for work and meetings.
• Locate, organize, and retrieve department records and files in a timely fashion.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Knowledge of:

• Knowledge of and ability to research, compile, and summarize a variety of informational and statistical data and materials; prepare clear and concise reports, correspondence and other written materials.

Mental/Physical Demands:

• While performing the duties of this job, the employee is frequently required to walk, sit, and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• Ability to perform, without additional assistance, all physical movements required for officiating, scorekeeping, cleaning, coaching, and office administration.
• Lift and carry materials and custodial equipment weighing up to 50 pounds; in excess of 50 pounds with assistance.
• May come into contact with human fluids and waste (i.e., blood, sputum, urine).
• Work with hazardous materials such as solvents and chemicals.
• Work in inclement weather.
• Work around dust, dirt, noise, and odors.