Administrative Assistant

Position Summary:

Ghostworks Marine is seeking an Administrative Assistant who will perform a wide range of complex and confidential administrative support duties. We’re a fast-growing manufacturing startup driven by a simple but powerful belief: innovation thrives when people and processes work in harmony. Our products are reshaping the marine industry, but it’s our people who make it possible. We value agility, transparency, and a roll-up-your-sleeves attitude - because in a startup, every role is mission-critical.

Main Responsibilities:

• Serve as the primary administrative support for HR and Operations leadership with a wide array of clerical requests
• Assist HR with onboarding new hires, employee data management (both confidential and non-confidential), and regularly scheduled auditing
• Coordinate cross-departmental communications (inc. Weekly Newsletter), ensuring timely follow-ups and clear action items
• Support operational projects as requested (could include assistance with vendor coordination, inventory tracking/entries, and process documentation)
• Assist with reporting, presentations and data summaries for leadership meetings
• Assist with planning and executing company events, training sessions, and team building activities

Requirements:

• Candidates must have U.S. Citizenship
• High School Diploma required - bachelor’s degree preferred
• 2+ years of previous experience supporting staff and executives required
• Strong technology skillset. Proficiency with MS Outlook & Teams. Experience with SharePoint would be preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting
• Professional demeanor with excellent written and verbal communication skills
• A proactive mindset – you anticipate needs before they arise
• Comfortable working with confidential information and handling it with discretion