Events Setup Coordinator

Summary of Responsibilities: This position has responsibility for the coordination and hands-on set-up of all on-campus events; ensuring that events are accomplished with vibrant Christian hospitality.

Essential Responsibilities: (These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.)

• Event Set-Up & Quality Control
• Reviews event work orders in advance to identify setup needs, equipment requirements, and potential conflicts.
• Completes pre-and post-event setup requirements of large campus events, conferences, camps, banquets, and special programs.
• Manages physical set up of tables, chairs, staging, room dividers, etc. for events.
• Ensures event spaces are clean, organized, safe, and properly prepared prior to guest arrival.
• Maintains consistent setup standards across campus event spaces.
• Provides event support during evenings and weekends as assigned, including serving as event staff member on site.
• Communicates changes to event setups or unexpected needs to the Events Supervisor.
• Ensures event equipment is used, stored, and transported appropriately.
• Conducts daily inspections of event spaces to ensure they are clean, organized, and restored to their standard furniture configuration.
• Identifies setup or facility concerns and communicates them to the appropriate campus department.
• Tracks and maintains inventory of event related physical resources. Makes recommendations on the replacement of worn or damaged resources.
• Completes weekly set up and oversight for chapel services.
• Serves as a liaison to Center for Student Engagement and Physical Plant for event relates needs.
• Student Worker Coordination
• Assists the Events Supervisor with the hiring, training, scheduling, and oversight of student employees.
• Ensures student employees follow established safety, customer service, and event setup procedures.
• Provides clear direction and expectations to student workers before, during, and after events.
• Communicates staffing needs and scheduling concerns to the Events Supervisor.
• Camps & Conferences
• Assists with housing assignments and linens.
• Provides setup and logistical support.
• Shares responsibility for on-call support when overnight guests are on campus.
• Financial Management
• Works within established operating budget for purchases of equipment.
• Safety
• Ensures that set-ups do not violate code requirements for venue capacity and emergency egress.
• Ensure that student employees are trained on and comply with safe lifting and work practices.

Exhibits behavior that is consistent with and supportive of Geneva’s mission, vision, core values, and standards of conduct:

• Geneva Mission Statement: Geneva College is a Christ-centered academic community that provides a comprehensive education to equip students for faithful and fruitful service to God and neighbor.
• Vision Statement: Geneva College will inspire students to integrate faith in Christ into all aspects of life in the real world, and to serve faithfully within their callings for Christ and Country.
• Core Values:
• Serve with grace
• Pursue Godly wisdom
• Foster academic strength
• Engage culture faithfully
• Inspire vibrant hospitality
• Honor one another
• Standards of Conduct: Employees of Geneva College will affirm upon hire, and annually thereafter, their promise to abide by the College’s Standard of Conduct Policy. All employees must conduct their personal affairs so there can be no opportunity for unfavorable reflections upon the Christian beliefs and mission of the College, either expressed or implied. It is expected that employees will conduct themselves in a manner consistent with biblical standards, values, and character. These standards of personal conduct do not apply to family members and/or friends of the employee.

Job Requirements - Labor:

• General: Individuals must possess the knowledge, skills, and abilities listed or are able to explain and demonstrate that they can perform the essential responsibilities of the job, with or without reasonable accommodations in order to safely perform the essential responsibilities of the job.
• Physical: Should be able to perform the following and similar physical demands in completing work tasks: walking, climbing, stooping, reaching, pushing, feeling, crawling, crouching, lifting, pulling, standing, kneeling, carrying, handling, talking, hearing, seeing, sitting. Regular lifting. Able to lift up to 50lbs.
• Confidentiality: Individuals must recognize that management of data, including personal information, grades, budgets, programs, and policies is necessary to the operation of the College. Such information must be kept private and confidential for the protection of the College and to obey Federal and/or State laws. Should there be doubt as to whether a certain matter is to be protected, it should be discussed with your supervisor before making a disclosure.
• Mental: Must be able to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.

Qualifications:

• Minimum:
• Education/Certification: High School Diploma or GED
• Experience: Minimum of two years combined experience in events/facilities work
• Skill/Abilities: Computer literate with the ability to learn and become proficient with scheduling software. Spatial reasoning and attention to detail. Demonstrate principles of supervision and scheduling of students to support multiple events in the same day. Understand the principles and techniques used in the management and direction of work, including the development of goals and objectives, and planning and organizing work.
• Christian Commitment: eligible candidates must be a thoughtful and articulate Christian and an active member of a Protestant evangelical Christian church. Preference will be given to candidates who support and have an articulate understanding of the Reformed faith. The individual must understand and support the College’s “Foundational Concepts of Christian Education” by expressing an evangelical Christian profession of faith and demonstrate the ability to integrate a Christian perspective in their work.
• Preferred:
• Education/Certification: Bachelor's Degree
• Experience: 2+ years combined experience in event planning, facilities management, or customer service.
• Skill/Abilities: Respond to unfamiliar, undefined, unexpected, or unstable situations with the professionally prescribed standard response. Recognize issues and implement solutions quickly.