Jobs in the United States

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added just now
Staff Specialist, Digital Marketing
Pacific Biosciences of California, Inc.
Remote, United States
Candidates must have current authorization to work in the United States without the need for present or future sponsorship
Added 1 min ago
(=
Associate Director, Access & Reimbursement -Cardiovascular (CV)- St Louis, Missouri
(FCRS = US014) Novartis Pharmaceuticals Corporation
Remote, United States
- $160,300 to $297,700 USD / year
Associate must reside within territory, or within a reasonable daily commuting distance of 60 miles from territory border · Candidate must reside within territory, or within a reasonable daily commuting distance of 60 miles from the territory border
Added 1 min ago
Superintendent I (Area)
Skanska USA
Portland, OR
This position also demands strong competency in contract management, risk management, logistics, quality control, project cost management, schedule ownership, and subcontractor oversight.…
Added 2 mins ago
Wholesale Marketing Specialist
Columbia Brands USA, LLC.
Portland, OR
The current expectation is for employees to work onsite four days per week, subject to change based on business needs
Added 2 mins ago
PH
Fleet Lead Mechanic
PJ Helicopters, Inc
Red Bluff, CA
- $74,000 USD / year
…personnel, and an unwavering commitment to customer service. From project planning through execution, PJ Helicopters works closely with clients to ensure missions are performed safely,…
Added 2 mins ago
Design Manager
CREATIVE OFFICE PAVILION LLC
New York, NY
Display effective presentation skills, space planning, programming, and time management skills
Added 2 mins ago
Salesforce Solution Architect
Seminole Hard Rock Support Services
United States
Prepare technical estimates, assess project feasibility, identify risks and dependencies, and support project planning and prioritization.
Added 2 mins ago
CC
Senior Parks Maintenance Crew Lead
Clearfield, City of (UT)
Clearfield, UT
- $26.53 to $43.86 USD / hour
Two (2) years of academic education or specialized training in landscaping, water management, irrigation systems, horticulture, building construction and maintenance, or a related field. A…
Added 2 mins ago
CC
Park Maintenance Specialist
Clearfield, City of (UT)
Clearfield, UT
- $20.79 to $34.36 USD / hour
…performance of daily responsibilities, while in training or on a project-by-project…
Added 3 mins ago
Regional Safety Group Manager
General Motors LLC
Warren, MI · Pasadena, CA · San Francisco, CA · Palo Alto, CA
…response plans, drills, and training; coordinate critical event management and safety-related business continuity…
Added 4 mins ago
Media Director (Freelance)
David&Goliath
El Segundo, CA
Please note: This role requires someone to be onsite in the D&G office 3 days per week — Tuesdays , Wednesdays and Thursdays
Added 4 mins ago
Senior Estimator
CMC Development & Construction
Houston, TX
…estimating process, coordinate subcontractor participation, evaluate project risks, and develop reliable pricing…
Added 4 mins ago
Construction Manager
MYR Group
Alvarado, TX
Provide management with regular updates on scheduling and overall project status
Added 4 mins ago
Field Services Groundsman
MYR Group
Alvarado, TX
Our leadership team is second to none in providing support and opportunities for growth, with over half of our senior management team having been promoted within the company. We believe in…
Added 4 mins ago
MG
T&D Estimators (I, II, Senior)
MYR Group
Thornton, CO · Phoenix, AZ · Salt Lake City, UT · Kansas City, MO · Pasadena, TX · Marshalltown, IA
- $95,000 to $180,000 USD / year
…pre-construction services, and engineer-procure-construct (EPC) methods of project…
Added 4 mins ago
Trim Carpenter
Skillforce
Nashville, TN
Coordinate with other trades and communicate with supervisors and project management regarding job-site needs
Added 5 mins ago
SS
Portfolio Governance Lead, VP
State Street
Boston, MA
- $120,000 to $217,500 USD / year
7+ years of experience in technology risk, program/project management, cybersecurity, infrastructure, audit, controls, or technology governance.
Added 6 mins ago
Systematics - Consultant Principal
FIS Global
Jacksonville, FL
Relevant industry, product, or project management certifications.
Added 6 mins ago
Manager, Industrial Print Services
Konica Minolta Business Solutions, U.S.A., Inc.
Atlanta, GA
Candidate must have proven ability to work with software technology partners at the business development and implementation level
Added 6 mins ago
Research Scientist
Texas A&M University
Houston, TX
…support, behavioral testing, and comprehensive transgenic colony management. The Research Scientist will utilize techniques and strategies taught to them by their education and experiences…
Added 6 mins ago
Postdoctoral Research Associate
Texas A&M University
Houston, TX
…work towards solving the question presented by their research project. Writes and may contribute to research papers, articles, and…
Added 6 mins ago
O
Principal Power Systems Engineer
Oracle
Jefferson City, MO
- $114,600 to $234,600 USD / year
+ Develop and assess power-system architectures for utility supply, substations, energy storage, load management, on-site generation, and campus electrical interfaces.
Added 6 mins ago
UO
External Relations Specialist (ALUMNI EXTERNAL REL SPEC 3 CX)
University of California, Davis
CA
- $71,600 to $127,800 USD / year
Demonstrated skill in project management, including planning, organizing, prioritizing, and executing programs or events while meeting deadlines and maintaining attention to detail.
Added 6 mins ago
UO
Alumni and External Relations Manager (ALUMNI EXTERNAL REL SPEC 4 CX)
University of California, Davis
CA
- $88,100 to $162,100 USD / year
Advanced project management skills, including planning and executing complex events or engagement initiatives with measurable objectives, evaluation methods, and continuous improvement…
Added 6 mins ago
UU
University Counsel III
USC University of Southern California
Los Angeles, CA
- $213,011 to $250,000 USD / year

Generation Next Fertility

Executive Assistant

NY, United States

$75,000 to $90,000 USD / year

Apply on job-boards.greenhouse.io About employer

Applications open in a new tab.

Job details

Pay: $75,000 to $90,000 USD / year
Experience: Approximately 2–4 years of relevant experience in executive assistance, administrative support, project coordination, or a comparable role.
Posting language: English
Posted: Nov 10, 2026

Original job description

Executive Assistant

Location: Generation Next Fertility – Manhattan, NYC

Job Type: Full-Time, On-Site

Compensation: $75,000-90,000 annually

Reports to: Associate Director of Clinical Operations and Founders

About the Opportunity

Generation Next Fertility is redefining fertility care for the next generation of women through innovation, empathy, operational excellence, and an exceptional patient experience.

We are seeking an organized, proactive Executive Assistant to provide direct administrative and project support to the Associate Director of Clinical Operations and Founders. This position helps leadership stay organized, prepared, and informed while ensuring that priorities, commitments, and assigned projects move forward.

The ideal candidate anticipates needs, communicates clearly, exercises sound judgment, and follows through consistently. You should be comfortable handling confidential information, coordinating across departments, and managing competing priorities in a fast-paced healthcare environment.

Key Responsibilities

Executive and Administrative Support

Coordinate calendars, meetings, and scheduling logistics for the Associate Director of Clinical Operations and Founders.
Prepare meeting agendas, gather supporting materials, and ensure leadership is prepared for upcoming meetings and commitments.
Draft, proofread, organize, and distribute correspondence, presentations, reports, and internal communications.
Maintain organized electronic records and filing systems, ensuring information is accurate and accessible.
Assist with travel arrangements, expense reporting, and invoice coordination as needed.
Anticipate administrative needs and address scheduling conflicts or missing information promptly.

Meeting Coordination and Follow-Through

Document meeting decisions, action items, assigned responsibilities, and deadlines.
Maintain task lists and trackers for leadership priorities and ongoing initiatives.
Follow up with department leads and other stakeholders on outstanding deliverables.
Provide concise progress updates and flag delays, unresolved questions, or items requiring leadership decisions.

Project and Organizational Support

Assist with planning and coordinating projects assigned by the Associate Director of Clinical Operations and Founders.
Organize project materials, timelines, and communications to support timely completion.
Assist with preparing and updating standard operating procedures, checklists, training materials, and workflow documents.
Gather information, conduct research, and prepare summaries or comparisons to support leadership decisions.
Compile departmental updates and maintain administrative reporting and tracking systems.
Support the implementation of approved processes by coordinating materials, communications, and follow-up.

Communication and Confidentiality

Serve as a reliable point of contact for matters within the role’s assigned scope.
Coordinate professionally with clinical teams, administrative staff, vendors, and external partners.
Handle sensitive business, employee, and patient information with discretion and confidentiality.
Exercise judgment when responding to requests and recognize when issues require leadership attention.
Collaborate with the Senior Executive Administrator and other team members to coordinate shared responsibilities.

Qualifications

Approximately 2–4 years of relevant experience in executive assistance, administrative support, project coordination, or a comparable role.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and the ability to prepare accurate, professional documents.
Demonstrated ability to anticipate needs, take initiative, and follow assignments through completion.
Professionalism, discretion, and sound judgment when handling confidential information.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn new systems quickly.
Ability to work independently and collaborate effectively across departments.
Bachelor’s degree or equivalent relevant professional experience.
Experience in healthcare or another fast-paced, service-oriented environment preferred.

What Success Looks Like

Leadership calendars, meetings, and materials are organized and prepared in advance.
Action items and commitments receive consistent follow-up.
Documents, reports, and communications are accurate and delivered on time.
Assigned projects progress with clear tracking and timely escalation of obstacles.
Leadership receives dependable administrative support and clear updates.

Work Environment and Schedule

This is a full-time, on-site position based at Generation Next Fertility’s Manhattan office, working closely with leadership, clinical, and administrative teams.

The regular weekday schedule is 8:00 AM–5:00 PM, with alternating Saturday coverage from 9:00 AM–3:00 PM. When assigned a Saturday shift, a compensation day off will be provided.

Apply on job-boards.greenhouse.io About employer

More about this job

Skills

Leadership
Administrative support
Scheduling
Logistics
Presentation skills
Reporting
Workflow
Research
Communication skills
Confidentiality
Time management
Meet deadlines
Attention to detail
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Work independently

Report this job

Work requirements

Jobs in the United States