GLO - ITS Executive Assistant (Executive Assistant

Please paste the following URL into a browser to view the entire job posting on the CAPPS Careers page.https://erphcmprd.cpa.texas.gov/psp/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FLandAction=UandFOCUS=ApplicantandSiteId=1andJobOpeningId=103346andPostingSeq=1Job DescriptionThe Texas General Land Office is seeking an ITS Executive Assistant (Executive Assistant III) within the Information Technology Services Department of the agency.Performs advanced (senior-level) professional assistance work for the Chief Information Officer (CIO) and the Information Technology Services department. Work involves coordinating and supporting high-level administrative operations; managing complex schedules, communications, and documentation; and facilitating executive priorities in support of agency programs and operations. The position regularly handles confidential and sensitive information and interacts with internal leadership and external stakeholders on behalf of executive staff. Work involves providing comprehensive administrative and organizational support; preparing, reviewing, and maintaining executive correspondence, reports, and presentation materials; coordinating travel, meetings, and special projects; and assisting with administrative policy development, interpretation, and implementation. This position may also support executive-level human resource and budget-related activities and contributes to operational effectiveness through accuracy, discretion, and adherence to established policies and procedures.Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. This position may provide guidance on administrative processes and participate in special projects or cross-functional efforts, but does not have formal supervisory or people management responsibilities. The scope, complexity, and level of independence associated with administrative support increase with level.About the Information Technology Services DepartmentThe Information Technology Services (ITS) team advances the mission of the Texas General Land Office through technology. We deliver secure, reliable, and innovative solutions that enable the agency to serve Texans efficiently and transparently. ITS operates with a growth mindset, committed to sustainability, operational excellence, customer service, and safeguarding the agencys information resources. By leveraging modern cloud, automation, and data technologies, ITS drives efficiency, innovation, and resilience across the enterprise.About the Role The Information Technology Services (ITS) Executive Assistant serves as a trusted partner to the Chief Information Officer (CIO) and the ITS leadership team, helping drive the day-to-day operations of one of the agency's most dynamic and fast-paced divisions. This role goes far beyond traditional administrative support; serving as the operational hub that keeps executive priorities organized, projects moving forward, and leadership focused on delivering technology solutions that support the agency's mission.Success in this role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs before they arise. The Executive Assistant manages complex calendars, coordinates executive communications, supports strategic meetings and initiatives, facilitates travel and professional development activities, assists with hiring and onboarding efforts, and prepares high-quality executive correspondence, reports, presentations, and briefing materials.The ideal candidate thrives in a rapidly changing environment, enjoys solving problems, can manage multiple competing priorities with minimal direction, and is comfortable interacting with executives, employees, vendors, and external stakeholders with professionalism and confidence. They are equally capable of handling confidential personnel matters, coordinating logistics for large initiatives, improving a ministrative processes, and ensuring nothing falls through the cracks.As ITS continues modernizing technology services across the agency, this position plays an important role in supporting executive leadership and enabling the department to operate efficiently, collaboratively, and strategically.Our Mission:The Texas General Land Office primarily serves the schoolchildren, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources.What Your Contributions to the GLO Will be: Executive Administrative Leadership and CoordinationServe as a primary point of contact between the Office of the CIO and IT governance groups. Provides administrative and organizational support to the Chief Information Officer (CIO), senior directors, leadership team, and staff, including managing department communications, coordinating calendars and meetings, and preparing and proofreading a variety of documents such as correspondence, memos, agendas, charts, presentation materials, and spreadsheets. Professional Development, Travel, and Strategic LogisticsCoordinates professional development requests and related travel arrangements forstaff, including completing required documentation such as travel authorizations andreimbursement vouchers, liaising with the travel office, and entering associatedrequisitions to ensure compliance with organizational procedures. Human Resource Coordination and Executive SupportAssists executive leadership with key human resource activities, including coordinating interview schedules and supporting onboarding processes, and may serve as a liaison to Human Resources to ensure alignment with organizational practices and policies. Special Projects, Research, and Executive ReportingSupports and contributes to special projects by coordinating and monitoring activities, providingassistance as needed, and prepari