Jobs in the United States

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General Dynamics Mission Systems, Inc

Sr. Business Administration Specialist

San Jose, CA, United States

Combined Salary Range USD $101,690.00 - USD $110,031.00 /Yr.

Apply on careers-gdms.icims.com About employer

Applications open in a new tab.

Job details

Pay: Combined Salary Range USD $101,690.00 - USD $110,031.00 /Yr.
Apply by: Nov 9, 2027
Experience: Bachelor’s degree or equivalent combination of education and relevant work experience is required plus a minimum of 2 years of relevant experience; or Master's degree.
Posting language: English
Posted: Nov 9, 2026

Original job description

Basic Qualifications

Bachelor’s degree or equivalent combination of education and relevant work experience is required plus a minimum of 2 years of relevant experience; or Master's degree.

CLEARANCE REQUIREMENTS:Department of Defense TS/SCI with Polygraph security clearance obtainable within reasonable time based on requirements. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

The Sr. Business Admin Specialist is responsible for managing complex administrative tasks, financial activities, and project coordination with minimal supervision, ensuring efficient operations and supporting organizational goals. This role requires advanced knowledge of industry practices, strong problem-solving skills, and the ability to work independently.

Duties and Tasks:

Responsible for financial and administrative responsibilities including facilities, logistics,and activities such as budgeting, reporting, and facilities coordination
Performs detailed administrative, office management, financial and analytical activities for afunction, department, program, or organization
Support Program Managers & Program Team with the following tasks:

•

Responsible to book domestic and international travel for program teams
Manage expense reports and expense report status for program teams
Manage inventory and shipping of program material
Support new business proposals by utilizing the GDMS proposal tool to input both labor and material estimates
Lead logistics for customer meetings including invites, room setup and catering
May provide work leadership for lower level employees
Prepares, processes, monitors and updates required reports and documents including budgets,schedules, purchase requests and forms
Prepares, develops and updates charts and graphics for presentations
Coordinates small projects to support the organization
Develops solutions to a variety of problems of moderate scope and complexity
Contributes to the completion of departmental and/or program projects and goals
May serve as liaison for administrative tasks with other functions such as Facilities, Security, ITand HR
May be a subject-matter expert on the use of one or more business-related tools such as company’stime-reporting, training or expense reporting system

Knowledge, Skills and Abilities:

Frequent use and proficient knowledge of industry practices, techniques, and standards
General application of concepts and principles
Expense reporting system fluency
Works under only very general supervision
Grasps and applies new information quickly; handles more complex assignments
Shows initiative on assignments, exercises independent judgment and professionally executesprojects with little direction
Proficient in all Microsoft Office Tools (Excel, PowerPoint, Word, Outlook) and Microsoft Teams

What sets you apart:

Creative thinking with the ability to multi-task
Commitment to ongoing professional development
Team player who thrives in collaborative environments and revels in team success
Identifies opportunities to apply AI for continuous improvement and innovation

Workplace Options:

This position is fully on-siteWhile on-site, you will be a part of the San Jose, CA team

Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $101,690.00 - USD $110,031.00 /Yr. Company Overview

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Apply on careers-gdms.icims.com About employer

More about this job

Skills

Problem solving
Work independently
Logistics
Budget management
Reporting
Office administration
Manage inventory
Leadership
Presentation skills
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
Microsoft Teams
Think creatively

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Work requirements

Jobs in the United States