Project Administrator II

58756BR

Job Summary:

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

The Research & Design (R&D) Engineering organization at GA-ASI has recently established a new engineering department called System Development & Integration (SD&I) Engineering, and we are hiring! The SD&I Department is expected to grow from 15 members to as many as 30 members during calendar year 2027. We are looking for an executive administrator to assist the senior director of the department. The SD&I Department is comprised of engineering leaders working as system engineers, integration engineers, sub-IPT leads, IPT leads, and chief engineers. The main objective for these roles is to guide and lead detail design engineers in the other engineering design departments in R&D Engineering during next generation aircraft development efforts at GA-ASI.

This position reports to the head of the of the SD&I Engineering Department. Successful candidates will be capable of executive administration functions such as managing executive access and communications by prioritizing requests, minimizing unscheduled interruptions, and ensuring urgent matters are escalated promptly. Successful candidates will also have experience managing and optimizing a complex executive calendar by coordinating internal and external commitments, protecting time for high-priority work, resolving conflicts, and ensuring stakeholders receive timely and accurate schedule information. In addition to executive responsibilities, this position will also include project administration to support the planning, coordination, and execution of work by the senior staff that comprise the SD&I Engineering Department. Project administration tasking will include providing support to cross-functional teams, helping maintain project documentation and schedules, tracking action items and deliverables, and supporting compliance with company and program requirements. Key qualities sought include dependability, organization, and the ability to manage multiple priorities in a fast-paced environment. Effective communication skills, sound judgement, attention to detail, and the ability to work collaboratively with personnel at all levels within GA-ASI are must-haves.

DUTIES AND RESPONSIBILITIES:

• Manage and coordinate access to the executive, ensuring that meetings, visitors, calls, and ad hoc requests are appropriately prioritized and scheduled
• Protect executive focus time by screening and routing requests, minimizing unscheduled interruptions, and escalating urgent matters according to established protocols
• Serve as the primary point of contact for executive access, balancing responsiveness to employees and stakeholders with the executive’s highest-priority commitments
• Coordinate unscheduled visits and requests professionally and courteously, redirecting or scheduling non-urgent matters as appropriate
• Maintain clear protocols for executive availability, visitor access, and urgent communications
• Manage and optimize the executive’s calendar to align meetings, commitments, and priorities with organizational objectives
• Coordinate complex schedules across internal and external stakeholders, resolving conflicts and ensuring appropriate preparation time, travel time, and focus time
• Prioritize and evaluate meeting requests based on urgency, relevance, and the executive’s strategic objectives
• Protect time for high-priority work by maintaining appropriate blocks for preparation, decision-making, and focused execution
• Monitor changes to the executive’s schedule and communicate updates promptly to affected stakeholders
• Anticipate scheduling conflicts, identify timing risks, and recommend adjustments to improve the effective use of the executive’s time
• Arrange meeting logistics, including agendas, briefing materials, conference rooms, virtual meeting details, and required participants
• Maintain confidentiality and exercise discretion when managing sensitive calendar information and executive commitments
• Provide day-to-day administrative support to department staff
• Maintain files, records, schedules, status reports, presentations, and other documentation
• Maintain trackers and databases using approved Company systems and tools
• Assist with the preparation and distribution of status reports and management briefings
• Track purchase requests, invoices, and other related administrative activities, as assigned
• Prepare correspondence, spreadsheets, reports, and presentations using established formats
• Maintain the strict confidentiality of sensitive information
• Perform other duties as assigned
• Observe all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company
• Work in a safe manner in accordance with established operating procedures and practices

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications:

• Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience. Equivalent professional experience may be substituted in lieu of education.
• Must demonstrate a basic understanding of project administration principles, theories, concepts and techniques.
• Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
• Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
• Must be customer focused and possess the ability to identify issues, analyze data and develop solutions to a variety of non-routine problems.
• Good analytical, verbal and written communication skills to accurately document, report, and present findings.
• Good interpersonal skills enabling an effective interface with other professionals; and good computer skills.

Job Category:

Administrative

Experience Level:

Mid-Level (3-7 years)

Workstyle:

Onsite

Full-Time/Part-Time:

Flex Salary

Pay Range Low:

63,000

Pay Range High:

105,375

Travel Percentage Required:

0% - 25%

Relocation Assistance Provided?:

No

US Citizenship Required?:

Yes

Clearance Required?:

No

General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. In accordance with applicable federal law, General Atomics takes affirmative action to employ and advance the employment of qualified protected veterans and individuals with disabilities. We also prohibit compensation discrimination under all applicable laws. U.S. Citizenship is required for certain positions. To learn more, please review the EEOC’s "Know Your Rights: Workplace Discrimination is Illegal" poster.