Program Administration, Tasker and Records Specialist (Senior)

Location: Wright-Patterson Air Force Base / Dayton, Ohio area; onsite. Telework only if Government-approved.

Clearance: SECRET required under PWS §12.3

Education: Bachelor's in Business, Finance or a technical field (PWS §12.3).

Outcomes:

The successful candidate is expected to accomplish the following outcomes during the first year in the position:

• Formally track all tasks, to include: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
• Create 2-3 products beyond the client’s requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
• Master position tasks within 60 days and exceed requirements within 90 days.
• Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving.
• Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.

Responsibilities:

Provide disciplined tasker, records, reporting and program administration support for CRI.

Specific responsibilities include but are not limited to:

• Manage 150+ organizational taskers annually, suspense dates, routing and response packages.
• Coordinate 50+ program briefings/reports and maintain schedules, administrative records and budget trackers.
• Organize and quality-check contract records, presentations, transition files and data-call responses.
• Conduct recurring policy/document reviews and maintain controlled records and digital continuity.
• Deliver accurate, timely and auditable work products; coordinate interfaces with other CRI support functions.

Qualifications:

The candidate must have the following qualifications (PWS requirements and necessary duty authorizations):

• Bachelors in Business, Finance or technical field and 7+ years relevant DoD support (PWS §12.3).
• SECRET clearance and Government systems/site access as authorized.
• Record Management Certification required for §12.3 personnel; confirm accepted issuing body.
• Experience with tasker management, Microsoft 365/SharePoint and controlled records.

The following qualifications are desired (Gemini recruiting preferences, not additional PWS mandates):

• 7–10+ years of DoD executive/program administration (Gemini preference).
• ARMA CRM/IGP or NARA federal records training (preferred; verify against Government certification requirement).
• Advanced Excel, SharePoint records and briefing coordination skills (preferred).

Travel: Primarily WPAFB onsite; limited travel for program reviews or customer coordination.

Other Requirements: