Deputy Clerk - Elections/Recorder

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2617617

DEPUTY CLERK/ELECTIONS ASSISTANT/PASSPORT (REV. 9/26)

GEM COUNTY CLERKS

OFFICE

JOB TITLE: Deputy Clerk Elections/Recorder DATE: 09/28/2026

DEPARTMENT: Clerk

REPORTS TO: County Clerk

SALARY: \$36,587/year

CLOSING DATE: Open until filled

BENEFITS: County Paid Medical, Dental, Vision, Life Insurance for the employee, PERSI Retirement,

Sick Leave, Vacation after 1 year, Holiday Pay, and Funeral Leave

SUMMARY

Under the direction of the County Clerk, this position is responsible for senior-level clerical work in areas pertaining

to elections, passports and recording. Duties include maintaining complex filing and recording systems,

administering adherence to Federal, State, and Local laws, and performing additional clerical or manual office

duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides general assistance to the County Clerk in performing administrative duties as defined by state

and county statutes, ordinances and codes.

Offers professional and courteous customer service by phone, in person, and in writing; answers questions

and directs customers to appropriate resources or departments.

Supports election operations, including voter registration, election supplies, polling locations, poll

workers, candidate filings, petitions, ballot preparation, voter identification, ballot security, and election

day activities according to Idaho Code.

Maintains accurate voter registration, precinct, special district, maps, legal descriptions, and related

election records.

Assists candidates with filing requirements, petitions, deadlines, and reporting obligations.

Reviews, records, scans, indexes, and maintains recorded documents and related records; verifies

document information and recording requirements.

Assists the public, title companies, lending institutions, and other entities with document research, lien

searches, and requests for copies or recorded information.

Reconciles fees and cash receipts and prepares applicable billing and financial reports.

Issues and processes passports, marriage licenses, alcohol beverage licenses, and catering permits.

Schedules appointments and maintains calendars for passports, marriage licenses, and other office

services.

Ensures confidential information and official records are handled and maintained securely.

Operates computers, specialized recording and scanning equipment, election equipment, and standard

office equipment.

DEPUTY CLERK/ELECTIONS ASSISTANT/PASSPORT (REV. 9/26)

Performs other duties as assigned or needed.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Operation of standard office equipment, including a personal computer and job-related software

applications.

Operation of standard and specialized document scanning, copying, retrieval and maintenance

equipment.

Bookkeeping and recordkeeping practices and procedures.

Current office practices and procedures.

Constantly requires clarity of speech and hearing, which permits the employee to communicate effectively.

Ability to:

Interpret applicable federal, state and county ordinances, codes, statutes and regulations.

Interpret and explain county department functions, policies and procedures.

Maintain accurate and organized records and complete work within established deadlines.

Perform multiple tasks, manage interruptions, and prioritize work in a time-sensitive environment.

Handle confidential and sensitive information with discretion and integrity.

Understand and follow oral and/or written policies, procedures and instructions.

Operate standard office equipment and a personal computer using program applications appropriate to

assigned duties.

Operate standard and specialized document preparation, copying, archi ing and retrieval equipment.

Communicate effectively, both orally and in writing.

Establish and maintain effective working relationships with other county employees, supervisory

personnel, state and local elected and appointed officials and the public.

Deal tactfully and diplomatically with government officials, elected and appointed officials and the

general public.

Perform time management and scheduling functions, meet deadlines and set project priorities.

Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established

procedures.

Maintain a professional demeanor during stressful situations and respond courteously to customer

inquiries that may be controversial or adversarial.

Demonstrate integrity, ingenuity and inventiv