Benefits Administrator

Join the largest privately held promotional products company in the US

• Enjoy a competitive compensation package.
• Full benefits package that includes Education Reimbursement and 401k (with match).
• Click side bar links for more information about who we are and what we do. About the Role Help employees navigate their benefits with confidence. Geiger is seeking an experienced Benefits and Wellbeing Administrator to join our People Team and manage the day-to-day details that keep employee benefits and wellbeing programs running smoothly. You’ll combine careful administration, clear communication, and responsive employee support while partnering with Payroll, Finance, brokers, carriers, and other advisors. Your work will focus primarily on the U.S. self-funded plan and programs, with international coordination through local partners as needed. This is a hands-on administrative role with ownership of benefits operations and wellbeing program delivery. You’ll implement established priorities with support from People leadership and designated advisors. What You’ll Do Benefits Administration and Employee Support
• Administer medical, dental, vision, life, FMLA and disability, HSA/FSA, EAP, COBRA, voluntary benefits, and related programs.
• Process enrollments, life events, and benefit changes in ADP and vendor systems, and help employees resolve coverage, eligibility, deduction, and claims-related questions.
• Keep confidential benefit records accurate and reconcile elections, payroll deductions, carrier records, invoices, credits, and payments.
• Coordinate annual open enrollment, from timelines and system testing to employee communications and post-enrollment audits. Compliance, Filings, and Audits
• Manage deadlines for benefits filings, notices, disclosures, testing, and participant communications.
• Partner with the benefits broker on ERISA, ACA, COBRA, HIPAA, Section 125, and retirement-plan compliance activities.
• Prepare data and documentation for Form 5500 support, ACA Forms 1094-C/1095-C, PCORI fee support, Summary Annual Reports, and required plan notices.
• Coordinate all OSHA-required reporting and handle all work-related injuries and workers' compensation filing, notifications, and compliance within defined timelines.
• Coordinate benefits and retirement-plan audits, maintain plan documents and supporting records, resolve administrative gaps, and escalate matters requiring legal or fiduciary review. Retirement, Leave, and Vendor Administration
• Administer day-to-day 401(k) activities, including eligibility, enrollments, contribution and census data review, employee questions, and coordination with Payroll and the recordkeeper.
• Coordinate benefit-related leave and disability administration, keeping coverage and deductions accurate during leave.
• Work directly with brokers, carriers, and other vendors to resolve service issues and support renewals, plan changes, and implementations. Wellbeing Program Administration
• Manage the wellbeing program calendar, campaigns, events, communications, vendor coordination, and incentives.
• Connect employees with resources from benefit carriers, brokers, the employee assistance program, and approved partners.
• Track participation, feedback, expenses, and established measures; prepare reports and recommend practical improvements. What You’ll Bring
• Five or more years of hands-on experience administering self-funded employee benefit plans in a multi-state employer setting.
• Experience with benefits compliance, regulatory filings, retirement-plan administration, and internal or external audits; working knowledge of ERISA, ACA, COBRA, FMLA, HIPAA, and Section 125.
• Experience using an HRIS/benefits platform; ADP Workforce Now strongly preferred.
• Experience coordinating annual open enrollment and working with brokers, carriers, recordkeepers, auditors, and third-party administrators.
• Strong attention to detail, accurate documentation, and the ability to manage recurring deadlines.
• Ability to reconcile benefits and payroll data using Microsoft Excel formulas, lookups, pivot tables, and reporting.
• A service-minded approach, discretion with sensitive information, and clear communication that makes benefits easier to understand.
• Ability to work independently within established policies, recognize when to escalate issues, and collaborate across teams.
• Preferred background: Bachelor’s degree in human resources, business, finance, or a related field; an equivalent combination of education and relevant experience will be considered. Experience coordinating wellbeing programs, including campaigns, vendors, communications, incentives, or participation reporting. Prior exposure to international benefits coordination. Work Expectations
• Work on-site in Lewiston, Maine three days per week (subject to change), with limited travel as needed.
• Use standard office and computer equipment for extended periods and manage detailed, deadline-driven work in a fast-paced environment.
• Protect confidential employee and benefits information.

Geiger is an Equal Opportunity/Affirmative Action Employer: We are committed to creating an inclusive environment for all our associates.