Office Coordinator

GENERAL: Be a member of the Admin Team by performing general secretarial and program clerical management.

QUALIFICATIONS

• All applicants must have a Christian belief and demonstrated lifestyle compatible with the Apostolic Christian Church of America (ACCA) with the support of his or her local elder or pastor.
• Be at least 18 years of age and a high school graduate.
• Possess good organizational skills.
• Know proper telephone system techniques and etiquette.
• Be able to efficiently use general office equipment, including copy machine, postage machine, computer, etc.
• Be proficient in word processing, spreadsheets, and other basic computer applications.
• Have a pleasant, outgoing personality.
• Be discreet, maintain confidentiality and loyalty to Gateway Woods.
• Have a commitment of ongoing personal, professional, and spiritual growth.

RESPONSIBILITIES

• Perform general administrative duties such has answering the telephone, serving clientele, photocopying, typing, filing, ordering office supplies, managing the mail, etc.
• Maintain Forms Library and disperse updated forms for all programs as needed.
• Maintain current spreadsheet pertaining to clients.
• Maintain master mailing list.
• Assist with billing, utility spreadsheets, credit card payment, etc.
• Compile and maintain files for all current residential and adoption clients. Maintain, store, and dispose of historical files appropriately.
• Assist with Licensing & Certification efforts as part of the Administrative Team.
• Maintain and update reports and documents for Board and Management, and assist Executive Director with Board Meeting Arrangements (Food and Accommodations)
• Maintain Staff Manual and Personnel Policies per the Management Team, as well as the Policy & Procedure Review Schedule.
• Assist the Chief Financial Officer with check deposits and other accounting tasks.
• Perform other duties assigned by the supervisor.

CRITICAL SUCCESS FACTORS​​​​​​

• Organizational Skills
• Accuracy
• Timeliness
• Attention to Detail
• Resourcefulness
• Flexibility