Grant Accounting Analyst

GATEWAY TECHNICAL COLLEGE

Grant Accounting Analyst

Help protect and strengthen grant-funded programs through accurate accounting, thoughtful analysis, and responsible stewardship of financial resources.

Hourly Pay $30.53 - $31.55

Campus Kenosha Campus

Priority Review Applications received on or before November 1, 2026

Job Number 26056

Compensation Grade H

Reports To Accounting Manager

Business Office | Full-Time | Non-Exempt | Open until filled

First priority will be given to applications received on or before November 1, 2026. The position will remain open until filled.

The Role in Brief

The Grant Accounting Analyst supports the financial administration, compliance, and reporting of grant-funded programs. You will manage grant accounting activities, monitor expenditures, reconcile financial records, and help ensure alignment with federal regulations, funder requirements, approved budgets, and institutional policies.

You will report to the Accounting Manager.

Why This Role Matters

• Grant-funded programs remain financially compliant with federal regulations, funder requirements, and Gateway policies.
• Accurate reporting, budget monitoring, and reconciliations support responsible stewardship of grant resources.
• Grant expenditures remain aligned with approved budgets and allowable-cost requirements.
• Timely reimbursement, reporting, and close-out activities support continued grant operations and accountability.
• Strong collaboration between Grants, Finance, Payroll, and program leaders supports effective grant management.

What You Will Actually Do

Administrative and Operational Execution - 35% of Your Time

• Establish and maintain grant budgets within the accounting system.
• Monitor and reconcile grant expenditures against approved budgets and funding allocations.
• Process journal entries, budget transfers, reconciliations, and grant-related financial transactions.
• Track grant-related accounts receivable, drawdowns, invoicing, and payment activity.
• Maintain payroll allocations, time-and-effort reporting, and supporting documentation for grant-funded employees.
• Prepare and reconcile financial documentation for grant close-out activities.
• Maintain accurate financial records in accordance with institutional and regulatory standards.

Critical Thinking and Decision-Making - 25% of Your Time

• Review expenditures and transactions for compliance with federal OMB guidance, funder requirements, and Gateway policies.
• Analyze expenditures, salary allocations, and budget variances to identify discrepancies and risks.
• Interpret grant regulations and funding restrictions.
• Resolve financial discrepancies and recommend corrective action.
• Evaluate financial data and reporting accuracy to support audit readiness.

Project and Workflow Management - 20% of Your Time

• Coordinate recurring grant reporting cycles, reimbursement requests, and submission timelines.
• Coordinate accounting workflows across pre-award support, active grants, and close-out activities.
• Support audit preparation and year-end accounting processes.
• Monitor financial deadlines and reporting requirements to ensure timely completion.

Client Service and Communication - 10% of Your Time

• Collaborate with project managers, Grants staff, Payroll, and Finance.
• Communicate financial information, reporting requirements, and budget updates.
• Provide guidance regarding documentation requirements and allowable expenditures.
• Coordinate grant budgets, expenditures, and program activities across teams.

Additional Responsibilities - 10% of Your Time

• Support grant proposal budgets through financial analysis and planning.
• Provide financial insight that supports stewardship of grant resources.
• Improve grant accounting processes, reporting practices, and internal controls.
• Support grant development activities and institutional initiatives.
• Participate in professional development related to compliance and grant accounting.
• Perform additional duties as assigned.

What You Need to Succeed

Required Education and Experience

Option 1: Six years of experience in accounting or finance.

OR

Option 2: An equivalent combination of education and relevant work experience.

Additional Required Experience

• Experience using financial systems, databases, spreadsheet-based reporting tools, Excel, ERP systems, or similar platforms.

Additional Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Ability to communicate with sponsors, students, employees, and vendors.
• Ability to prioritize work, meet deadlines, and work with limited supervision.

Conditions of Employment

• Work Authorization: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Background Check: Employment is contingent upon an acceptable background check.
• Schedule: Flexibility is needed to accommodate day, evening, and weekend business needs.

Physical Demands and Working Conditions

Frequency Guide

Frequency Definition

Not ApplicableActivity is not applicable to this occupation.

OccasionallyActivity is required up to 33% of the time.

FrequentlyActivity is required from 33% to 66% of the time.

ContinuouslyActivity is required more than 66% of the time.

Physical Activities

Physical Activity Frequency

SittingContinuously

StandingOccasionally

WalkingOccasionally

Reaching overheadOccasionally

Reaching at or below shoulder levelFrequently

KeyboardingContinuously

StoopingOccasionally

CrouchingOccasionally

KneelingNot Applicable

CrawlingNot Applicable

Climbing ramps or stairsOccasionally

Climbing ladders, ropes, or scaffoldingNot Applicable

DrivingNot Applicable

TravelingOccasionally

Communicating verballyFrequently

Far visual acuity, 20 feet or moreOccasionally

Near visual acuityContinuously

Lift and Carry Requirements

Weight Frequency

0-10 poundsFrequently

11-20 poundsOccasionally

21-50 poundsNot Applicable

51-100 poundsNot Applicable

More than 100 poundsNot Applicable

Push and Pull Requirements

Weight Frequency

12 pounds or lessOccasionally

13-25 poundsNot Applicable

26-40 poundsNot Applicable

41-100 poundsNot Applicable

More than 100 poundsNot Applicable

Hearing and Communication Requirements

Requirement Required

One-on-one communication, in personYes

Group or conference communication, in personYes

Telephone communicationYes

Ability to hear other soundsYes

Environmental Conditions

Environmental Condition Frequency

Humidity, non-weather relatedNot Applicable

Extreme cold, non-weather relatedNot Applicable

Extreme heat, non-weather relatedNot Applicable

Working outdoorsNot Applicable

Contact with water or other liquidsNot Applicable

Noise Intensity

Noise Level Frequency

QuietOccasionally

ModerateFrequently

LoudOccasionally

Very loudNot Applicable

Additional Working Conditions

Working Condition Frequency

Working in close proximity to othersContinuously

Open workspaceContinuously

Working in a confined spaceFrequently

Exposure to a computer screenContinuously

Work interruptionsFrequently

Stressful situationsOccasionally

Exposure to offensive odorsNot Applicable

Required uniform supplied by departmentNot Applicable

Equal Opportunity, Accessibility, and Safety

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state, or federal law.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.

Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Act. It includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, reporting procedures, sexual misconduct, and other important matters. Please email compliance@gtc.edu or call 262-564-3062 to request a hard copy.

Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice.

Begin Your Next Chapter at Gateway

Help protect and strengthen grant-funded programs through accurate accounting, thoughtful analysis, and responsible stewardship of financial resources.

First priority will be given to applications received on or before November 1, 2026. The position will remain open until filled.

Grant Accounting Analyst | Job #26056

$30.53 - $31.55 hourly | Full-Time | Compensation Grade H

Non-Exempt | Business Office / Kenosha Campus