Position Objective: The Senior Scientific Program Manager is to provide senior-level scientific and programmatic support for The National Institute of Minority Health and Health Disparities (NIMHD) within the National Institutes of Health. The Senior Scientific Program Manager will provide research and research training activities, including analyzing scientific and program information, coordinating program activities, and developing reports, briefings, presentations, and other technical materials.
Duties and Responsibilities:
- Collaborate with staff on the planning, implementation, coordination and evaluation of programs and initiatives in the assigned specialty area of research.
- Draft and maintain standard operating procedures, process maps, calendars, checklists, and job aids for scientific program and research training activities for Government review and approval.
- Create both internal and external materials in the form of reports, summaries, emails, website content, video scripts, newsletters and social media.
- Develop periodic and special reports and procedures; search records and files, the internet, background materials and precedent references.
- Review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts. 1
- Compile and organize scientific and program data and prepare descriptive analyses, dashboards, matrices, reports, briefing materials, and presentations for Government review.
- Prepare briefing materials and summaries of meetings, workshops, and conferences. 3
- Attend committees and report relevant programmatic and scientific information to Institute leadership.
- Take and compile comprehensive notes and organize and edit content of meeting reports.
- Conduct qualitative and quantitative analyses of Institute funded extramural research programs.
- Evaluate program activities to identify issues and develop recommendations for improvement.
- Assist in conducting literature searches and provide summaries of findings as part of preliminary planning for new research activities and directions.
- Work with staff on planning and implementing project-based activities; e.g., workshop planning, resource evaluation, communication strategy, assist with report writing/editing, etc.
- Contribute to the writing and development of executive summaries and reports to share with key partners. 2
- Provide advice to upper-level management on the latest published research findings and trends.
- Track implementation of the Project; review progress in relation to the plan; work with the Project Team to revise the plan as needed; develop and maintain a project-tracking document.
- Prepare scientific and programmatic briefings, executive summaries, presentations, status reports, and decision-support materials for
- Government leadership consideration.
- Develop project specific plans and timelines needed to execute studies and research and other projects.
- Work with staff on the development and coordination of scientific initiatives.
- Analyze program activities to identify issues and develop recommendations for improvement.
- Identify operational and technical problems; work with staff to identify a recommended action plan and solutions.
- Complete progress reports; flag potential issues; synthesize and summarize research findings; draft and finalize top line reports and PowerPoint presentations. 4
- Prepare, a variety of routine and special reports on the research goals, current activities, accomplishments, and strategic planning
- efforts.
- Develop and make readily available training materials to increase awareness about the program.
- Work with staff on the development and coordination of scientific activities within the initiative. 5
- Provide scientific, programmatic, analytical, coordination, and technical support for special projects and emerging priorities of the
- NIMHD Office of the Director, as assigned and within the scope of the task order.
- Conduct background research and compile, organize, analyze, and synthesize scientific and programmatic information needed to support assigned special projects and emerging priorities.
- Develop draft briefings, reports, analyses, presentations, meeting materials, trackers, summaries, and other work products associated with assigned special projects for Government review.
- Coordinate schedules, milestones, action items, deliverables, and supporting activities for assigned special projects and provide status updates to designated Government personnel.
- Support special meetings, workshops, stakeholder engagements, working groups, and other activities associated with assigned NIMHD Office of the Director priorities.
- Respond to time-sensitive special-project and emerging-priority assignments within established timelines.
- Contractor activities under this functional area shall be limited to scientific, programmatic, analytical, coordination, and technical support. Final scientific, programmatic, funding, policy, acquisition, approval, clearance, and other Government decisions shall be made by authorized Government officials.
- Compile Government-provided grant and program information and prepare factual, source-based summaries and supporting materials for Government review; contractor personnel shall not score applications, assess scientific merit, recommend funding, or participate in
- Government funding decisions.
- Scientific Program Activity and Status Report
- Summary of activities completed, current assignments, upcoming milestones, outstanding actions, dependencies, risks/issues, and items requiring Government attention.
- Scientific and Program Analysis Products
- Data summaries, analyses, matrices, dashboards, literature/research summaries, reports, and other analytical products prepared from authorized sources for Government review.
- Meeting and Briefing Support Packages
- Draft agendas, briefing materials, presentations, factual summaries, background materials, participant information, action-item tracking, and follow-up documentation for supported scientific, program, training, leadership, and stakeholder meetings.
- Research Training and Program Support Products Program data summaries, application/workflow tracking, calendars, checklists, process maps, SOPs/ job aids, FAQs, and other administrative or analytical materials supporting research training and related scientific programs.
- Communications and Technical Content Products
- Draft reports, summaries, presentations, web content, newsletters/listserv content, stakeholder communications, and other scientific or programmatic materials for Government review and approval.
- Program and Project Tracking Products
- Current trackers documenting assignments, milestones, due dates, dependencies, status, risks, and follow-up actions for assigned activities and projects.
- Transition and Continuity Package Organized electronic files, current status of active assignments, outstanding actions, key deadlines, reference materials, and transition notes sufficient to support continuity of operations.
- Special Projects and Emerging Priorities Products
- Briefings, analyses, reports, presentations, meeting materials, trackers, summaries, project plans, and other in-scope work products required to support assigned NIMHD Office of the Director special projects and emerging priorities.
Qualifications
Basic Qualifications:
- Master’s degree in biomedical biological, health, or scientific field
- Experience in workshop and conference planning, website content development, portfolio analysis, project management, plain language, and data analysis
- Experience in federal biomedical research program management and scientific program analysis and coordination
- Skilled in gap analysis, manuscripts, scientific, grants, and writing
- Knowledge of NIH grants and funding mechanism and federal biomedical research grants and programs
- Advanced proficiency with MS Office Suite, Excel, and collaborative productivity tools
Preferred Qualifications:
- Ph.D. or equivalent doctoral degree is preferred
- Experience supporting NIH scientific programs, research training, and/or extramural research activities preferred.
- Ability to communicate effectively, orally and in writing, with non-technical and technical staff
- Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.
This position is contingent upon contract award.
