Human Resources Coordinator

Human Resources Coordinator - Hybrid | New York, NY Reporting to: Associate Director, Human Resources Location: NYC Headquarters | Hybrid Job Type: Full-Time, Non-Exempt (Hourly) Compensation: $27.00-$29.50 per hour

Join a Hospitality Company That's Changing the Way People Stay Furnished Quarters is a privately owned, LGBTQ+ diverse company and one of the largest independently owned providers of short-term furnished housing. For over 25 years, we've been redefining the guest experience with curated apartment stays in vibrant cities across the globe. Now we're looking for a proactive, detail-oriented Human Resources Coordinator to join our Human Resources team in New York and help us deliver a responsive, people-first employee experience.

What You'll Do As the Human Resources Coordinator, you'll be a first point of contact for employees, managers, and candidates across the organization. On a typical day, you'll respond to HR requests, coordinate interviews and onboarding, keep personnel records accurate and confidential, and track training, compliance, and performance review deadlines. You'll also lead new-hire orientation, support employee engagement initiatives, and find practical ways to streamline HR work.

Your responsibilities will include:

• Respond to employee and manager inquiries, manage incoming HR requests, track items through resolution, and escalate complex or sensitive matters to HR leadership.
• Prepare and distribute employee communications, company announcements, policy updates, and HR reminders.
• Post job openings, review applications, conduct initial candidate screenings, schedule interviews, and coordinate hiring activities with managers.
• Coordinate background and reference checks, prepare offer letters, and manage new hire documentation and onboarding requirements.
• Manage onboarding and offboarding checklists, coordinate equipment and system access, and process employee changes, including promotions and transfers.
• Independently conduct new hire orientations and HR-led training sessions, maintain training materials, and coordinate departmental training plans with managers.
• Administer the company's safety and compliance training programs, including assigning courses, monitoring completion, sending reminders, and following up with employees and managers on overdue training.
• Support employee benefits administration, including new hire enrollment, qualifying life events, open enrollment communications, and benefits record maintenance.
• Assist with leave of absence administration, including documentation, employee communications, tracking deadlines, and coordinating required system updates.
• Maintain accurate and confidential personnel records, complete Form I-9 and E-Verify requirements, and assist with internal compliance audits.
• Coordinate required workplace postings, annual employee notices, handbook updates, and policy acknowledgments.
• Track introductory and annual performance review cycles, maintain documentation, and follow up with managers regarding outstanding reviews.
• Plan and coordinate employee engagement activities, company events, recognition programs, and wellness initiatives, including tracking participation and recommending improvements.
• Maintain and update HR systems, employee information, organizational charts, and internal HR resources.
• Maintain HR standard operating procedures (SOPs), manage assigned projects and deadlines, and identify opportunities to improve processes through technology, AI, and automation.

What Makes This Role Unique

• You'll touch every stage of the employee lifecycle, from first interview to last day
• You'll be cross-trained across HR functions and may take the lead on designated workflows and projects
• You'll use modern tools, including AI, to build smarter HR processes and reduce manual work
• You'll join a team that values Challenge, Collaboration, Care, Career, and Community

What We're Looking For

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent education and experience
• 2+ years of HR or HR administrative experience, including onboarding, orientation, or training
• Working knowledge of Form I-9, E-Verify, confidentiality, and core employment law requirements
• Experience with an applicant tracking system and proficiency in Microsoft Office
• Strong communication, organization, and attention to detail, with the ability to manage competing priorities independently
• Experience with ADP Workforce Now, JazzHR, Asana, DocuSign, or AI tools such as Claude is a plus
• Multi-state or international HR experience, or a background in hospitality, is a plus

Perks & Benefits

• Medical, dental, and vision insurance
• Life, short-term, and long-term disability insurance
• Medical FSA and commuter benefits
• 401(k) with company match
• Paid time off

Work Hours & Location This is a full-time, hourly, non-exempt position based in our New York office on a hybrid schedule of three in-office days and two remote days per week, subject to business needs.

Physical Requirements The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to communicate verbally and listen actively. The employee is frequently required to sit, stand, walk, use hands for manual tasks, and reach with hands and arms. Must be able to use a computer and standard office equipment effectively, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Equal Opportunity Statement Furnished Quarters is an equal opportunity employer committed to a workplace free from discrimination. We celebrate diversity and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.