Confidential Office Coordinator

We’re excited to share a rewarding career opportunity with a fast-growing organization. Join a dynamic team where you can make an impact and grow professionally. We deliver outstanding customer service and provide top products backed by a rigorous 100+ point inspection process. We value honesty, accountability, positivity, and passion for exceeding expectations. If you’re seeking a career with growth potential and competitive earning opportunities, we invite you to apply! The name of the hiring organization will be disclosed to candidates later in the interview process. Position Summary The Office Coordinator is responsible for managing critical administrative and financial support functions within a high-volume dealership environment. This role ensures the accuracy and compliance of deal processing, title and registration activities, and internal documentation while supporting cross-functional operations including accounting and human resources. The position serves as a central point of coordination between store operations and corporate functions, requiring strong attention to detail, organizational discipline, and the ability to manage multiple priorities simultaneously. Core Responsibilities Deal Processing & Financial Administration

• Review, verify, and finalize deal documentation to ensure completeness and accuracy prior to posting
• Process deal postings in accounting systems and maintain supporting documentation
• Generate and distribute commission reports based on finalized deals
• Maintain financial logs including petty cash, accounts payable tracking, and corporate card activity
• Coordinate lender payoffs and ensure proper disbursement of funds
• Submit and reconcile applicable sales tax payments

Title & Registration Compliance

• Process title and registration documentation for new and pre-owned units in accordance with state and federal requirements
• Manage out-of-state title transactions, ensuring proper documentation and compliance
• Submit required paperwork to appropriate agencies (DMV, tax offices) within required timelines
• Maintain accurate filing and audit-ready records for all title-related documentation

Human Resources Coordination

• Serve as a point of contact between dealership staff and the HR function
• Facilitate new hire onboarding documentation and ensure timely submission
• Support internal communication related to policies, compliance, and employee updates
• Assist management with administrative HR-related tasks as needed

Inventory & Warranty Administration

• Track and follow up on trade titles and newly acquired inventory documentation
• Ensure proper entry and recordkeeping of incoming units
• Register warranties for sold units and process applicable rebates or claims
• Maintain accurate records supporting inventory and warranty activities

Office Operations & Administrative Support

• Oversee front office coverage, including scheduling and backup reception support
• Coordinate ordering and inventory of office supplies and vendor services
• Provide administrative support to leadership and departmental teams
• Assist with internal audits and coordinate documentation requests with corporate teams

Required Qualifications

• High school diploma or equivalent required
• Minimum of 2+ years of administrative, accounting support, or dealership experience
• Proficiency in Microsoft Office and/or Google Workspace
• Strong organizational skills with high attention to detail
• Ability to manage multiple tasks in a deadline-driven environment
• Effective written and verbal communication skills

Preferred Experience

• Prior experience in dealership operations (RV, automotive, or similar industry)
• Working knowledge of title and registration processes
• Exposure to accounting systems and basic bookkeeping practices
• Experience supporting HR or onboarding processes

Work Environment & Physical Demands

• Primarily office-based in a fast-paced, high-volume setting
• Extended periods of computer use and desk work
• Occasional lifting (up to 25 lbs), bending, and movement within the office
• Requires sustained focus and accuracy in a detail-oriented environment

Compensation & Benefits

• Competitive compensation aligned with experience
• Comprehensive medical, dental, and vision coverage
• Company-paid life insurance
• 401(k) program with employer match
• Paid time off and company holidays
• Employee discount programs and additional savings initiatives

Join Our Growing Team! We value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! We're an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.