Special Projects and Systems Manager

Special Projects and Systems Manager DEPT: Max De Pree Center for Leadership HOURS: 10 per week JOB CLASS: Part-Time Temporary EXEMPT STATUS: Non-Exempt WORK MODE: Fully Remote REPORTS TO: Senior Director Brief Description The Projects & Systems Manager provides part-time project management and systems support for Fuller’s Max De Pree Center for Leadership. This position is responsible for managing select Center projects and maintaining and improving the systems, workflows, and data processes that support the Center’s work. The position requires strong organizational, project management, systems, and problem-solving skills, as well as the ability to work independently and manage priorities with limited supervision. Key responsibilities include managing select projects, developing and improving project management workflows and templates in Asana, maintaining the Center’s CRM database, and building and maintaining backend automations and data flows between project management, CRM, and other organizational systems. The temporary position will end on June 30, 2027 with the possibility of renewal. Essential Functions Project Management

• Manage select projects for the Max De Pree Center, including planning, coordinating, tracking, and executing projects from initiation through completion.
• Develop project plans, timelines, task assignments, and deliverables in collaboration with the Senior Director and other Center staff.\
• Monitor project progress, identify potential challenges or delays, and communicate updates and needs to appropriate staff.
• Maintain accurate and up-to-date project information, deadlines, and documentation in Asana.

CRM Management

• Identify opportunities to improve the Center’s use of CRM data to support communication, engagement, project management, and reporting.
• Troubleshoot data issues and coordinate with appropriate staff or vendors when technical assistance is needed.

Project Management Systems & Workflows

• Develop, maintain, and improve Asana project workflows, templates, forms, fields, and other project management systems.
• Evaluate existing project management processes and recommend improvements that increase efficiency, consistency, visibility, and accountability.
• Create standardized workflows and templates for recurring Center projects and initiatives.
• Document key workflows and processes as needed to support organizational continuity and staff adoption.

Systems Integration & Automation

• Build, maintain, and improve backend automations that move data between the Center’s CRM, project management, and other software platforms.
• Identify opportunities to reduce manual data entry and repetitive administrative tasks through automation.
• Monitor automated data flows and troubleshoot errors or breakdowns as they arise.
• Evaluate new software capabilities and integration opportunities that could improve the Center’s project management and operational effectiveness.
• Maintain clear documentation of key automations, integrations, and systems processes.

Knowledge and Skills Required

• Bachelor’s degree required. Master’s degree preferred.
• Experience in project management, operations, systems administration, or a related field.
• Demonstrated ability to manage multiple projects, priorities, and deadlines with strong attention to detail and organization.
• Experience using project management software, preferably Asana.
• Experience managing CRM, preferably Airtable
• Experience with workflow automation and integrations between software platforms preferred, preferably make.com.
• Strong analytical and problem-solving skills, with the ability to identify inefficiencies and develop practical solutions.
• Ability to learn new software platforms and systems quickly.
• Excellent written and verbal communication skills.
• Highly self-motivated, disciplined, productive, and responsible, with the ability to work independently and manage priorities with minimal supervision.
• Strong organizational skills and demonstrated ability to follow through on commitments and meet deadlines.
• Ability to think strategically about systems and processes while also attending to detailed implementation.

Additional Remarks

• Must be willing to abide by Fuller Community Standards
• This temporary position is expected to end on June 30, 2027.

Pay Scale

• Hourly rate the seminary expects to pay: $43.00 per hour USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.

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