Jobs in the United States

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Added 2 mins ago
W
Digital Marketing Specialist
Waterworks
Danbury, CT
- $65,000 to $75,000 USD / month
…medical/dental/vision, and 401k retirement savings plan. We offer a generous PTO program (vacation, personal and sick time) with additional perks like some summer half days and a volunteer…
Added 5 mins ago
UE
Senior Manager, Supply Chain Management
Ulteig Engineers, In
Aurora, CO
- $130,400 to $176,500 USD / year
The Senior Manager, Supply Chain Management, is responsible for shaping and advancing enterprise supply chain strategy, capabilities, governance, and services. This leader will develop the…
Added 5 mins ago
Senior Program Manager, Maternal Health
Clinton Health Access Initiative
Remote, United States
The Senior Program Manager (SPM) will be expected to manage a complex program to ensure successful implementation of activities by all relevant teams and partners. The SPM will also be…
Added 7 mins ago
Director, Marketing Communications
Zimmer, Inc.
United States
…evidence-based stories that help surgeons understand how these tools can support decisions for each…
Added 24 mins ago
SI
REWS Strategic Initiatives Manager
Salesforce, Inc.
IL · CA
- $117,400 to $193,700 USD / year
The REWS Strategic Initiatives Manager will be a key member of the Strategic Initiatives team within the Real Estate and Workplace Services organization. This individual will focus on…
Added 27 mins ago
Senior Product Manager (Tech), Global Planning, Amazon Leo
Amazon
Bellevue, WA
We are looking for a Senior Product Manager - Technical (PMT) to own the roadmap for Global Demand Planning's (GDP) Data products. You will build data products that inform Amazon Leo's…
Added 27 mins ago
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Copilot M365 Engineer
TEKsystems
Bellevue, WA
- $85 to $100 USD / hour
…(DLP, Sensitivity Labels, Information Protection, Compliance Manager), developing usage and adoption reporting through Copilot Analytics, Viva Insights, Power BI, and M365 Admin Center…
Added 27 mins ago
Program Manager. International Payments Testing
Meta
Bellevue, WA
Meta is seeking a Program Manager to join the International Testing Programs (ITP) team within Global Product Quality. In this role, you will own Meta's payments testing programs and…
Added 27 mins ago
AC
Technical Recruiter (Entry Level)
Aston Carter
Seattle, WA
- $36 USD / hour
Source candidates proactively using various channels and tools to build strong talent pipelines for high-volume hiring needs.
Added 28 mins ago
EG
Product Manager
Eliassen Group
Olympia, WA
- $70 USD / hour
Our client seeks a Product Manager to lead product planning and execution across the lifecycle for Oracle Retail Demand Forecasting (RDF) and Oracle Retail Merchandising System (RMS). The…
Added 32 mins ago
V
Director of Land Development
VHB
Raleigh, NC
- $170,000 to $200,000 USD / year
Coordinate with team leads on operations, overseeing Raleigh and Charlotte LD Project Managers and technical staff while fostering a collaborative, growth-oriented environment aligned with…
Added 36 mins ago
Business Development Representative (retail) - USA, Remote
Wildix
Remote, United States
🛠️ Step 2: Technical/Role-Specific Interview – 60 mins| A deep dive with your potential manager(Head of Marketing) to assess your skills and fit for the role.
Added 43 mins ago
Senior Software Engineer
Sam's Club
BENTONVILLE, AR
…external APIs to enhance software intelligence. Leverages GenAI tools such as GitHub Copilot to improve development velocity and innovation. Applies object-oriented programming principles…
Added 44 mins ago
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Manager, Revenue Operations and Scaled Services
Walmart
HOBOKEN, NJ
- $96,000 to $186,000 USD / year
…for exploratory data analysis for Data Lake, Salesforce, New Tools Adoption and Analytics and data source automation and scheduling scripts. Experience with gauging business metrics and key…
Added 45 mins ago
T
Epic EHR Project Manager
TEKsystems
Chicago, IL
- $60 to $70 USD / hour
Our client is seeking an experienced Epic Project Manager to lead a portfolio of strategic healthcare IT initiatives. This individual will be responsible for managing complex Epic-related…
Added 45 mins ago
LR
Scrum Master
Levi, Ray & Shoup, Inc.
Chicago, IL
- $60 to $75 USD / hour
Ensure standards, processes and tools support successful sprint / cycle activities, visible via metrics
Added 45 mins ago
ES
Quality Manager
Element Solutions
Itasca, IL
- $128,000 to $192,000 USD / year
…worldwide. Our comprehensive range of high-quality solutions and technical services enables the entire electronics supply chain, empowering businesses to thrive in today's competitive…
Added 45 mins ago
EG
Product Manager
Eliassen Group
Springfield, IL
- $70 USD / hour
Our client seeks a Product Manager to lead product planning and execution across the lifecycle for Oracle Retail Demand Forecasting (RDF) and Oracle Retail Merchandising System (RMS). The…
Added 53 mins ago
Data Engineer
AirLife
Grand Rapids, MI
…Databricks Lakehouse, reporting to the Data Engineering & Platform Manager. This role builds, operates, and improves the pipelines that bring data from SAP ECC, Microsoft Dynamics GP,…
Added 1 hour ago
IT Intern - Summer 2027
GAIC Great American Insurance Company
Cincinnati, OH
…member, you will assist in various tasks as assigned by your manager. You will attend team meetings as assigned. You will collaborate with team members to design and implement AI and…
Added 1 hour ago
EG
Product Manager
Eliassen Group
Topeka, KS
- $70 USD / hour
Our client seeks a Product Manager to lead product planning and execution across the lifecycle for Oracle Retail Demand Forecasting (RDF) and Oracle Retail Merchandising System (RMS). The…
Added 1 hour ago
A
Project Controller
Actalent
Hillsboro, OR
- $60.1 to $72.16 USD / hour
This Project Controls Manager role supports large-scale capital projects for a major client in the life sciences sector within a leading project and cost management consultancy environment.…
Added 1 hour ago
EG
Product Manager
Eliassen Group
Salem, OR
- $70 USD / hour
Our client seeks a Product Manager to lead product planning and execution across the lifecycle for Oracle Retail Demand Forecasting (RDF) and Oracle Retail Merchandising System (RMS). The…
Added 1 hour ago
SI
Success Plan Manager - Specialist - Midwest
SAP IT Business Systeme
Chicago, IL
- $107,300 to $230,600 USD / year
Clear, effective communication, translating technical progress into business language and keeping stakeholders informed under uncertainty.
Added 1 hour ago
AU
Artwork Project Manager I
Adecco US, Inc.
New York, NY
- $51.84 USD / hour
Adecco is assisting a local client recruiting for Artwork Project Manager Hybrid opportunity in New York, NY. This is an excellent opportunity to join a French multinational personal care…

Full Potential Solutions

Executive Assistant (Virtual)

Remote, United States

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Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

About Us

Full Potential Solutions (FPS) is a performance-based, analytically driven omnichannel solutions organization with operations in Waltham, MA, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes, and proprietary technology to deliver groundbreaking solutions for our clients and fulfilling careers for our employees. We invest in our people and put culture first because we believe that happy, fulfilled teams deliver breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental, and vision benefits, and the opportunity for high-potential career growth with a fast-growing company.

Our Core Values:

Integrity - Do what’s right for everyone: clients, shareholders, partners & colleagues, TEAM is more important than self, and create an atmosphere of mutual respect
Excellence - Deliver exceptional client results, Reward and recognize performance, and Relentless pursuit of improvement
Accountability - Act like an owner, take pride in our work, Measure results (your own and our clients), Be passionate
Grace - Respect and appreciate differences, Care for one another, Humility, Make work personal

Our Mission: To create conditions within which people can thrive! The Virtual Executive Assistant (EA) serves as a high-level strategic partner and right-hand coordinator to the executive. Designed for a proactive, highly organized, and discreet individual, this role goes beyond traditional task execution to create true executive capacity through sound judgment, complete calendar ownership, anticipation, and proactive project follow-through. The ideal candidate will manage complex, fast-moving priorities across multiple business initiatives, align personal and professional logistics, and act as a reliable backstop to ensure commitments, meetings, and projects are tracked through completion without falling through the cracks.

Duties and Responsibilities:

Complex Calendar & Schedule Ownership

Master Scheduling: Manage and own complex professional and personal calendars, including multi-time-zone meeting coordination, travel buffers, schedule changes, and focus blocks.
Proactive Rescheduling: Exercise judgment during sudden schedule shifts by immediately reorganizing displaced appointments and ensuring critical commitments are rescheduled rather than lost.
Forward Planning: Look ahead 4 to 6 weeks to identify conflicts, prioritize high-value requests, and present solutions directly rather than escalating scheduling problems.
Capacity Protection: Shield the executive’s time by establishing focus blocks, scheduling 1:1s with executive team members, and determining which requests can be accepted, deferred, or declined.

Daily Executive Morning Briefings

Conduct a daily morning briefing call (between 8:15 AM – 8:45 AM ET) to align on the day’s schedule, review prep materials, highlight top priorities, discuss pending approvals, and flag pending deadlines or action items.

Meeting Management, AI Summaries & Follow-Through

Attend selected leadership and operational meetings to capture explicit and implicit action items, deliverables, and timelines.
Utilize modern AI and automation tools to generate, format, and distribute clear meeting notes, agendas, and summaries to key stakeholders.
Maintain a central tracker for open action items across initiatives, systematically following up with team members and executive stakeholders to drive projects to closure.
Gently remind and manage the executive upward regarding pending decisions, signatures, or neglected high-priority deliverables.

Inbox & Communication Management

Screen, triage, and filter incoming executive emails; resolve routine inquiries and flag priority communications requiring direct executive attention.
Prepare background materials, prior notes, email threads, and documents so they are immediately accessible prior to key meetings.

Project Coordination & Initiative Tracking

Translate high-level, fast-paced discussions into clear, actionable project plans with defined milestones, dependencies, and responsible owners.
Coordinate cross-functional administrative processes for special initiatives and operational workflows across different business entities.

Travel & Personal Logistics Integration

Coordinate travel planning by researching flight options, accommodation alternatives, and ground logistics, maintaining comprehensive itineraries within the master calendar.
Liaise with domestic support staff (such as a House Manager) to align personal, family, and home logistics with the professional schedule.

Light Expense Administration & Financial Coordination

Organize, track, and submit corporate receipts and expense reports through designated software.
Coordinate with Accounts Payable regarding payment setups, credit cards, authorized transfers, and basic tax/bookkeeping documentation organization.

Qualifications:

Experience: Strong background supporting senior executives, entrepreneurs, C-suite leaders, or business owners (typically 5+ years of EA experience preferred, though go-getters with high learning agility are welcomed).
Calendar Management: Master-level ability to manage complex schedules across time zones.
Communication: Exceptional written and spoken English skills with confidence communicating across internal and external executive stakeholders.
Autonomy & Problem Solving: Proactive, anticipatory working style with the ability to operate effectively with incomplete direction and ambiguity.
Upward Management & Ownership: Strong anticipatory working style; comfortable challenging the executive respectfully, urging focus on key deliverables, and taking complete ownership of administrative mechanics.
Technical & AI Proficiency:
Advanced command of Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Word, Excel, OneNote).
Demonstrated comfort with company-approved AI productivity tools for summarization, drafting, workflow automation, and research.
Experience with expense platforms, spreadsheets, and travel applications.
Discretion & Confidentiality: Absolute integrity and discretion when handling highly sensitive financial data, corporate information, family logistics, and personal details.
Time Zone Alignment: Full ability to support US Eastern Time business hours, with strict adherence to daily morning syncs.

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More about this job

Skills

Scheduling
Schedule shifts
Leadership
Communication skills
Logistics
Guide staff
Accounts payable
Bookkeeping
Documentation
Problem solving
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Microsoft Word
Microsoft Excel
Microsoft OneNote
Workflow
Research
Confidentiality

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