Jobs in the United States

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Added 9 mins ago
Senior Manager, Global Pharma & Biopharma Market
Danaher
Marlborough, MA
The Senior Manager, Global Pharma & Biopharma Market leads execution of the global pharmaceutical and biopharmaceutical market strategy and translates customer, market, and competitive…
Added 11 mins ago
Sr. Manager, Health Outcomes Accreditation
CVS Health
Remote, United States
Manages multiple complex accreditation and quality improvement initiatives, ensuring milestones, deliverables, and regulatory requirements are achieved. - 15%
Added 11 mins ago
S
Plant Manager
Saint-Gobain
WATERVLIET, NY
- $133,000 to $213,000 USD / year
…competitive cost, and sustainable business performance. The Plant Manager provides strategic and operational leadership across production, cloth finishing, maintenance, engineering,…
Added 12 mins ago
CUSTOMER SERVICE MANAGER
Compass Group, North America
NEW HYDE PARK, NY
The Customer Service Manager is responsible for maintaining and expanding a portfolio of key National accounts. This role supports departmental strategic initiatives aimed at enhancing…
Added 12 mins ago
NL
Assistant Nurse Manager - Operating Room - Full Time Evenings
NYU Langone Medical Center
Patchogue, NY
- $102,610.24 to $149,364.11 USD / year
- Full-time
…goals of the institution, departments of nursing, unit, or program. Assists the nurse manager to develop and sustain an environment of excellence in patient/family service, growth and…
Added 12 mins ago
Assistant Director for Clinical Services and Operations
Stony Brook University
Stony Brook, NY
For Psychologists: A Ph.D./Psy.D. (or foreign equivalent) from an APA-accredited clinical or counseling psychology program. NYS Licensed Psychologist.
Added 13 mins ago
Director of Emergency Management
Fordham University
Bronx, NY
…Director will oversee the University’s emergency management program and maintain a comprehensive and compliant framework that supports the safety of staff, students, faculty, and visitors.…
Added 13 mins ago
Global Compensation Partner
Moog Inc
BUFFALO, NY
…Compensation Partner to join our growing Rewards Team. In this strategic role, you will serve as a key advisor within the Compensation Center of Expertise (CoE), bringing global market…
Added 13 mins ago
MB
Engineering Team Lead - Customer Identity and Access Management
M&T Bank
Buffalo, NY
- $116,400 to $194,000 USD / year
Exercise usual authority of a manager concerning staffing, performance appraisals, promotions, salary recommendations, performance management and terminations.
Added 13 mins ago
N
Customer Success Manager
Nelnet
Albany, NY
- $75,000 to $80,000 USD / year
The Customer Success Manager (CSM) is responsible for owning the client lifecycle and ensuring clients achieve measurable outcomes from CampusGuard’s SaaS platform and consulting services.…
Added 13 mins ago
Medical Science Liaison, Nephrology - Florida/Puerto Rico
Otsuka America Pharmaceutical Inc.
Albany, NY
Position Overview – Medical Science Liaison (Senior Manager)
Added 13 mins ago
Strategic Change & Transformation Manager
Deloitte
Williamsville, NY · Rochester, NY
Join Deloitte's Finance Transformation group as a Strategic Change Manager, driving the people and culture side of one of the firm's most significant internal programs. In this role, you…
Added 13 mins ago
Sales Associate, Trauma (Rochester, NY) – Johnson & Johnson MedTech, Orthopaedics
J&J Family of Companies
Rochester, NY
…in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal.…
Added 14 mins ago
Deposits/Payments CRE Relationship Manager
U.S. Bank
New York, NY
U.S. Bank is hiring for a Commercial Real Estate Deposit and Payment Solutions Relationship Manager to manage relationships in the REIT East Market. The RM will drive the sales process and…
Added 14 mins ago
Vice President, Strategic Technology Vendor Partner Manager
BlackRock
New York, NY
BlackRock is seeking an experienced Strategic Technology Partner Manager to help shape and strengthen relationships with our most important technology partners. In this highly visible role,…
Added 14 mins ago
AE
Senior Manager - Digital Product Management - AI Enterprise Platforms
American Express
New York, NY
- $123,000 to $215,250 USD / year
We are seeking a Senior Manager of Product Management to own one or more strategic product areas within the Enterprise AI Platform. Reporting to the Director of Product Management, this…
Added 14 mins ago
AE
Senior Technical Product Manager - Agentic Identity
American Express
New York, NY
- $123,000 to $215,250 USD / year
…Members. We often collaborate with technology companies and strategic partners to bring products to the…
Added 14 mins ago
Private Equity Mergers & Acquisitions Strategy & Diligence Manager
Deloitte
Jericho, NY · New York, NY · Rochester, NY · Williamsville, NY
As a Manager, you will manage and deliver small complex strategic engagements or parts of larger engagements that help our clients unlock value through inorganic growth and value creation.…
Added 14 mins ago
M&A Strategy & Governance Manager
Deloitte
New York, NY
…strategies, Day 1 plans, and future-state goals to maximize value in complex market conditions. As a Deloitte Manager in M&A I&D, you will lead and deliver small engagements or components…
Added 14 mins ago
Mergers and Acquisitions Product Technology Diligence Senior Manager
Deloitte
New York, NY
As a Senior Manager, you will sell, lead and deliver complex strategic engagements that help refine our clients' IT and product tech / software strategy with a focus on inorganic growth.…
Added 14 mins ago
M&A Product Tech Diligence Architect, Manager
Deloitte
New York, NY
…challenging M&A transactions. They are seeking a Product Architect Manager to add to their team who will have the opportunity to work at the intersection of technology, product…
Added 14 mins ago
Lead Forward Deployed Engineer, ServiceNow
Deloitte
Jericho, NY · New York, NY
…and improve performance. Drawing on deep experience solving complex IT and non-IT challenges globally, we guide clients through everything from system replacement to full Enterprise…
Added 14 mins ago
Merger and Acquisitions Financial Due Diligence Senior Manager ERI/Infrastructure
Deloitte
New York, NY
…merger, acquisition, and divestiture services to corporate strategic buyers and private equity investors And succeeding in today's private equity market takes more than sharp insights-it…
Added 14 mins ago
M&A Human Capital Diligence Manager
Deloitte
New York, NY
…broader Strategy & Transactions practice. Being a Deloitte Manager in Human Capital Diligence means playing a critical role in helping our clients achieve their Human Resources (HR) M&A…
Added 14 mins ago
Healthcare Marketing Strategy Manager
Deloitte
New York, NY
The Health Care Marketing Strategy Manager is a client-facing consulting leader responsible for leading the day-to-day delivery of strategy consulting engagements for Health Care clients…

Full Potential Solutions

Executive Assistant (Virtual)

Remote, United States

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Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

About Us

Full Potential Solutions (FPS) is a performance-based, analytically driven omnichannel solutions organization with operations in Waltham, MA, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes, and proprietary technology to deliver groundbreaking solutions for our clients and fulfilling careers for our employees. We invest in our people and put culture first because we believe that happy, fulfilled teams deliver breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental, and vision benefits, and the opportunity for high-potential career growth with a fast-growing company.

Our Core Values:

Integrity - Do what’s right for everyone: clients, shareholders, partners & colleagues, TEAM is more important than self, and create an atmosphere of mutual respect
Excellence - Deliver exceptional client results, Reward and recognize performance, and Relentless pursuit of improvement
Accountability - Act like an owner, take pride in our work, Measure results (your own and our clients), Be passionate
Grace - Respect and appreciate differences, Care for one another, Humility, Make work personal

Our Mission: To create conditions within which people can thrive! The Virtual Executive Assistant (EA) serves as a high-level strategic partner and right-hand coordinator to the executive. Designed for a proactive, highly organized, and discreet individual, this role goes beyond traditional task execution to create true executive capacity through sound judgment, complete calendar ownership, anticipation, and proactive project follow-through. The ideal candidate will manage complex, fast-moving priorities across multiple business initiatives, align personal and professional logistics, and act as a reliable backstop to ensure commitments, meetings, and projects are tracked through completion without falling through the cracks.

Duties and Responsibilities:

Complex Calendar & Schedule Ownership

Master Scheduling: Manage and own complex professional and personal calendars, including multi-time-zone meeting coordination, travel buffers, schedule changes, and focus blocks.
Proactive Rescheduling: Exercise judgment during sudden schedule shifts by immediately reorganizing displaced appointments and ensuring critical commitments are rescheduled rather than lost.
Forward Planning: Look ahead 4 to 6 weeks to identify conflicts, prioritize high-value requests, and present solutions directly rather than escalating scheduling problems.
Capacity Protection: Shield the executive’s time by establishing focus blocks, scheduling 1:1s with executive team members, and determining which requests can be accepted, deferred, or declined.

Daily Executive Morning Briefings

Conduct a daily morning briefing call (between 8:15 AM – 8:45 AM ET) to align on the day’s schedule, review prep materials, highlight top priorities, discuss pending approvals, and flag pending deadlines or action items.

Meeting Management, AI Summaries & Follow-Through

Attend selected leadership and operational meetings to capture explicit and implicit action items, deliverables, and timelines.
Utilize modern AI and automation tools to generate, format, and distribute clear meeting notes, agendas, and summaries to key stakeholders.
Maintain a central tracker for open action items across initiatives, systematically following up with team members and executive stakeholders to drive projects to closure.
Gently remind and manage the executive upward regarding pending decisions, signatures, or neglected high-priority deliverables.

Inbox & Communication Management

Screen, triage, and filter incoming executive emails; resolve routine inquiries and flag priority communications requiring direct executive attention.
Prepare background materials, prior notes, email threads, and documents so they are immediately accessible prior to key meetings.

Project Coordination & Initiative Tracking

Translate high-level, fast-paced discussions into clear, actionable project plans with defined milestones, dependencies, and responsible owners.
Coordinate cross-functional administrative processes for special initiatives and operational workflows across different business entities.

Travel & Personal Logistics Integration

Coordinate travel planning by researching flight options, accommodation alternatives, and ground logistics, maintaining comprehensive itineraries within the master calendar.
Liaise with domestic support staff (such as a House Manager) to align personal, family, and home logistics with the professional schedule.

Light Expense Administration & Financial Coordination

Organize, track, and submit corporate receipts and expense reports through designated software.
Coordinate with Accounts Payable regarding payment setups, credit cards, authorized transfers, and basic tax/bookkeeping documentation organization.

Qualifications:

Experience: Strong background supporting senior executives, entrepreneurs, C-suite leaders, or business owners (typically 5+ years of EA experience preferred, though go-getters with high learning agility are welcomed).
Calendar Management: Master-level ability to manage complex schedules across time zones.
Communication: Exceptional written and spoken English skills with confidence communicating across internal and external executive stakeholders.
Autonomy & Problem Solving: Proactive, anticipatory working style with the ability to operate effectively with incomplete direction and ambiguity.
Upward Management & Ownership: Strong anticipatory working style; comfortable challenging the executive respectfully, urging focus on key deliverables, and taking complete ownership of administrative mechanics.
Technical & AI Proficiency:
Advanced command of Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Word, Excel, OneNote).
Demonstrated comfort with company-approved AI productivity tools for summarization, drafting, workflow automation, and research.
Experience with expense platforms, spreadsheets, and travel applications.
Discretion & Confidentiality: Absolute integrity and discretion when handling highly sensitive financial data, corporate information, family logistics, and personal details.
Time Zone Alignment: Full ability to support US Eastern Time business hours, with strict adherence to daily morning syncs.

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More about this job

Skills

Scheduling
Schedule shifts
Leadership
Communication skills
Logistics
Guide staff
Accounts payable
Bookkeeping
Documentation
Problem solving
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Microsoft Word
Microsoft Excel
Microsoft OneNote
Workflow
Research
Confidentiality

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