Jobs in the United States

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Added 12 mins ago
Lead Program Manager
GE Vernova
Schenectady, NY
…policies that are shaped by the role. The role has moderate autonomy, requiring high levels of operational…
Added 14 mins ago
Executive Assistant - Investment Banking, TD Securities
TD Bank
New York, NY
Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
Added 30 mins ago
Transformation Office Program Manager
Global Partners
Newton, MA
Global Partners is seeking a highly capable, adaptable and versatile Enterprise Program Manager to support our Transformation Office and ensure enterprise initiatives are executed with…
Added 53 mins ago
Senior Paid Marketing Manager
Jobgether
Remote, United States
We are looking for a hands-on Senior Paid Marketing Manager to build, lead, and scale a high-impact paid acquisition program within a growing B2B SaaS environment. You will take ownership…
Added 55 mins ago
Legal Analyst, Contracts
Indeed
Charleston, SC
…escalate specialized, ambiguous, or high-risk matters to your manager or attorneys. A key focus of the role is maintaining accurate data and excellent ticket hygiene while identifying…
Added 55 mins ago
Lead Program Manager
GE Vernova
Greenville, SC
…policies that are shaped by the role. The role has moderate autonomy, requiring high levels of operational…
Added 1 hour ago
Senior VDC Specialist
J.E. Dunn Construction Group Inc P
Houston, TX · Dallas, TX · Oklahoma City, OK · Tulsa, OK · Austin, TX
Autonomy & Decision-Making: Makes decisions on non-routine matters, provides recommendations to supervisor, and refers all exceptions to supervisor.
Added 1 hour ago
Sr. Finance Transformation Manager (Remote)
CrowdStrike, Inc.
Remote, United States
…work. CrowdStrikers drive their careers through flexibility and autonomy while also being expected to contribute to a culture of responsible AI adoption, experimentation, and innovation. We…
Added 1 hour ago
Executive Assistant (Virtual)
Full Potential Solutions
Remote, United States
…benefits for our employees, including a lucrative compensation program, medical, dental, and vision benefits, and the opportunity for high-potential career growth with a fast-growing…
Added 1 hour ago
Telephonic Nurse Case Manager II
Elevance Health
Indianapolis, IN
…in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding…
Added 1 hour ago
Pharmacy Intern
Elevance Health
Indianapolis, IN
…in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding…
Added 1 hour ago
Medicare CAHPS & STAR Quality Clinical Program Manager
Elevance Health
Indianapolis, IN
Title : Medicare CAHPS & STAR Quality Clinical Program Manager
Added 1 hour ago
Nurse Disease Management II
Elevance Health
Indianapolis, IN
…in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding…
Added 1 hour ago
IPT Lead Engineer w clearance
Intermedia Group, Inc.
Buffalo, NY
Candidates MUST have Security Clearance (Top Secret Clearance preferred) as they will be working a classified program that will also require them to work/spend time in a skiff. As such,…
Added 2 hours ago
Cleared Lead S&E Project Manager - Global Security Programs, Onsite
Sandia National Laboratories
Albuquerque, NM
We are seeking an experienced and forward-thinking Science & Engineering (S&E) Project Manager to join the Global Security Portfolio Management Office (PMO). We are responsible for…
Added 2 hours ago
Senior Program Manager, Contingent Workforce
Jobgether
Remote, United States
…applications and next steps. Our partner is looking for a Senior Program Manager, Contingent Workforce based in the United…
Added 2 hours ago
Legal Analyst, Contracts
Indeed
Nashville, TN
…escalate specialized, ambiguous, or high-risk matters to your manager or attorneys. A key focus of the role is maintaining accurate data and excellent ticket hygiene while identifying…
Added 3 hours ago
J
Senior Manager, Medical Affairs Operations
Jobgether
Remote, United States
- $170,000 to $220,000 USD / year
…applications and next steps. Our partner is looking for a Senior Manager, Medical Affairs Operations based in the United…
Added 4 hours ago
Program/Project Manager
CPS Energy
San Antonio, TX
Performs functions such as project management, program management, strategic planning and/or resource planning and budgeting.
Added 5 hours ago
Legal Analyst, Contracts
Indeed
Concord, NH
…escalate specialized, ambiguous, or high-risk matters to your manager or attorneys. A key focus of the role is maintaining accurate data and excellent ticket hygiene while identifying…
Added 6 hours ago
Legal Analyst, Contracts
Indeed
Jackson, MS
…escalate specialized, ambiguous, or high-risk matters to your manager or attorneys. A key focus of the role is maintaining accurate data and excellent ticket hygiene while identifying…
Added 6 hours ago
Underwriting Specialist or Executive Underwriter - Surety Commercial
Zurich NA
Jackson, MS
This role will be filled at either the Underwriting Specialist or Executive Underwriter level. The hiring manager will determine the appropriate level based upon the selected applicant’s…
Added 6 hours ago
Modeling Simulation & Analysis Engineer (Level 2)
CORP-Corporate Office
United States
…solving the toughest technical challenges in survivability, autonomy, and battle management. We seek curious, adaptable people who thrive on turning intuition into breakthrough solutions.…
Added 6 hours ago
Modeling Simulation & Analysis Engineer 3 or 4 (Principal or Sr. Principal Level)
CORP-Corporate Office
United States
…solving the toughest technical challenges in survivability, autonomy, and battle management. We seek curious, adaptable people who thrive on turning intuition into breakthrough solutions.…
Added 7 hours ago
Enviromental Test Manager, Amazon Leo
Amazon Kuiper Manufacturing Enterprises LLC
Redmond, WA
We are looking for an experienced Environmental Test Manager to lead our SSL Manufacturing Test engineering team at Amazon Leo. In this role, you

Full Potential Solutions

Executive Assistant (Virtual)

Remote, United States

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Job details

Posting language: English
Posted: Oct 19, 2026

Original job description

About Us

Full Potential Solutions (FPS) is a performance-based, analytically driven omnichannel solutions organization with operations in Waltham, MA, Chennai, India, Bogota, Colombia, and Manila, Philippines that puts culture and employees first. We are a rapidly growing global company, employing the best people, processes, and proprietary technology to deliver groundbreaking solutions for our clients and fulfilling careers for our employees. We invest in our people and put culture first because we believe that happy, fulfilled teams deliver breakthrough results. FPS offers a competitive suite of benefits for our employees, including a lucrative compensation program, medical, dental, and vision benefits, and the opportunity for high-potential career growth with a fast-growing company.

Our Core Values:

Integrity - Do what’s right for everyone: clients, shareholders, partners & colleagues, TEAM is more important than self, and create an atmosphere of mutual respect
Excellence - Deliver exceptional client results, Reward and recognize performance, and Relentless pursuit of improvement
Accountability - Act like an owner, take pride in our work, Measure results (your own and our clients), Be passionate
Grace - Respect and appreciate differences, Care for one another, Humility, Make work personal

Our Mission: To create conditions within which people can thrive! The Virtual Executive Assistant (EA) serves as a high-level strategic partner and right-hand coordinator to the executive. Designed for a proactive, highly organized, and discreet individual, this role goes beyond traditional task execution to create true executive capacity through sound judgment, complete calendar ownership, anticipation, and proactive project follow-through. The ideal candidate will manage complex, fast-moving priorities across multiple business initiatives, align personal and professional logistics, and act as a reliable backstop to ensure commitments, meetings, and projects are tracked through completion without falling through the cracks.

Duties and Responsibilities:

Complex Calendar & Schedule Ownership

Master Scheduling: Manage and own complex professional and personal calendars, including multi-time-zone meeting coordination, travel buffers, schedule changes, and focus blocks.
Proactive Rescheduling: Exercise judgment during sudden schedule shifts by immediately reorganizing displaced appointments and ensuring critical commitments are rescheduled rather than lost.
Forward Planning: Look ahead 4 to 6 weeks to identify conflicts, prioritize high-value requests, and present solutions directly rather than escalating scheduling problems.
Capacity Protection: Shield the executive’s time by establishing focus blocks, scheduling 1:1s with executive team members, and determining which requests can be accepted, deferred, or declined.

Daily Executive Morning Briefings

Conduct a daily morning briefing call (between 8:15 AM – 8:45 AM ET) to align on the day’s schedule, review prep materials, highlight top priorities, discuss pending approvals, and flag pending deadlines or action items.

Meeting Management, AI Summaries & Follow-Through

Attend selected leadership and operational meetings to capture explicit and implicit action items, deliverables, and timelines.
Utilize modern AI and automation tools to generate, format, and distribute clear meeting notes, agendas, and summaries to key stakeholders.
Maintain a central tracker for open action items across initiatives, systematically following up with team members and executive stakeholders to drive projects to closure.
Gently remind and manage the executive upward regarding pending decisions, signatures, or neglected high-priority deliverables.

Inbox & Communication Management

Screen, triage, and filter incoming executive emails; resolve routine inquiries and flag priority communications requiring direct executive attention.
Prepare background materials, prior notes, email threads, and documents so they are immediately accessible prior to key meetings.

Project Coordination & Initiative Tracking

Translate high-level, fast-paced discussions into clear, actionable project plans with defined milestones, dependencies, and responsible owners.
Coordinate cross-functional administrative processes for special initiatives and operational workflows across different business entities.

Travel & Personal Logistics Integration

Coordinate travel planning by researching flight options, accommodation alternatives, and ground logistics, maintaining comprehensive itineraries within the master calendar.
Liaise with domestic support staff (such as a House Manager) to align personal, family, and home logistics with the professional schedule.

Light Expense Administration & Financial Coordination

Organize, track, and submit corporate receipts and expense reports through designated software.
Coordinate with Accounts Payable regarding payment setups, credit cards, authorized transfers, and basic tax/bookkeeping documentation organization.

Qualifications:

Experience: Strong background supporting senior executives, entrepreneurs, C-suite leaders, or business owners (typically 5+ years of EA experience preferred, though go-getters with high learning agility are welcomed).
Calendar Management: Master-level ability to manage complex schedules across time zones.
Communication: Exceptional written and spoken English skills with confidence communicating across internal and external executive stakeholders.
Autonomy & Problem Solving: Proactive, anticipatory working style with the ability to operate effectively with incomplete direction and ambiguity.
Upward Management & Ownership: Strong anticipatory working style; comfortable challenging the executive respectfully, urging focus on key deliverables, and taking complete ownership of administrative mechanics.
Technical & AI Proficiency:
Advanced command of Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Word, Excel, OneNote).
Demonstrated comfort with company-approved AI productivity tools for summarization, drafting, workflow automation, and research.
Experience with expense platforms, spreadsheets, and travel applications.
Discretion & Confidentiality: Absolute integrity and discretion when handling highly sensitive financial data, corporate information, family logistics, and personal details.
Time Zone Alignment: Full ability to support US Eastern Time business hours, with strict adherence to daily morning syncs.

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More about this job

Skills

Scheduling
Schedule shifts
Leadership
Communication skills
Logistics
Guide staff
Accounts payable
Bookkeeping
Documentation
Problem solving
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft SharePoint
Microsoft Word
Microsoft Excel
Microsoft OneNote
Workflow
Research
Confidentiality

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