PT Administrative Assistant-AutoInc/APLX Media

Administrative Assistant – AutoInc/APLX Media

Join our fast-paced, high-energy automotive group and help keep our marketing and admin operations running smoothly!

We’re looking for a highly organized Administrative Assistant to support our corporate marketing department and dealership network. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment where no two days are the same.

What You’ll Do

• Support the marketing team by managing emails, vendor communications, and store requests
• Process invoices, check requests, and update budget spreadsheets
• Help track marketing spend, upload vendor billing, and maintain organized digital files
• Prepare meeting documents, agendas, and presentation materials
• Submit weekly commercial traffic to TV stations and confirm spot rotations
• Manage Asana task updates and help keep projects on schedule
• Assist with research, reporting, and light creative coordination
• Keep daily operations running efficiently from morning check-ins to end-of-day wrap-ups

Why You’ll Love Working Here

• Monday–Friday schedule, no weekends
• Stable, family-owned automotive group with 19 dealerships across Texas
• Collaborative and creative office environment
• Opportunities for professional growth and long-term career development

Qualifications

What We’re Looking For

• Strong organizational skills with attention to detail
• Proficiency with Microsoft Office, CDK, and task tools like Asana
• Excellent written and verbal communication skills
• Experience handling invoices, purchase orders, or budget tracking is a plus
• Ability to multitask, prioritize, and anticipate needs in a fast-moving environment
• A positive, dependable team player with a “get it done” attitude

Pre-Hire Requirements

• Valid TX DL and acceptable driving record, acceptable background review, and negative drug screen

Education and Experience Required

• High school diploma or the equivalent
• Basic math, reading and writing skills
• Must be able to apply common sense understanding to carry out instruction furnished in written or oral diagrammatic form
• Must be able to deal with problems involving several concrete variables in or from standardized situations
• Strong mental aptitude
• Strong verbal communication skills
• Strong personal initiative
• Six months of automotive experience preferred/training available
• Ability to use a computer and 10 key calculator
• Type at least 50 wpm
• Physical Requirements:
• Frequent standing, walking, sitting, grasping/gripping, writing/typing, finger dexterity, working in a confined space, driving, eye/hand/foot coordination, hearing, speaking and vison (beyond arms length).
• Occasionally bending/stooping/squatting, climbing stairs/ladders, pushing/pulling, reaching above shoulders and lift/carry 1-25lbs.

Working Conditions

The employee will work indoors in a professional office environment.

While this list is intended to be an accurate reflection of the current job, this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. The company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments). Be ready and willing to perform additional tasks or duties as needed or requested by management.

Ready to join a high-performing team that values precision and reliability?

Apply today and become an essential part of our Amarillo office operations.