Litigation Desk Coordinator

Job Description and Duties The salary ranges listed in this Job Control may not reflect reductions in pay in accordance with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program. http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113 The Litigation Bureau is seeking a detail-oriented, highly organized, and analytically strong professional who thrives in a fast-paced legal environment. The ideal candidate understands litigation processes, can manage multiple matters with competing deadlines, and communicates effectively with attorneys, state agencies, and internal staff. The Analyst II - Litigation Desk Coordinator plays a central role in managing the flow of litigation matters for the Bureau. This includes reviewing and routing new litigation and government claims, monitoring case activity, using Franchise Tax Board (FTB)'s systems to analyze cases, assist in document production, and calendaring litigation deadlines to ensure all critical deadlines are met. The position also supports bureau efficiency by evaluating litigation practices, recommending improvements, and assisting with workload tracking and reporting. The role requires managing legal-document workflows, maintaining key litigation resources such as the brief bank, and responding to staff inquiries regarding litigation procedures. The incumbent also reviews bureau practices and manuals across the full spectrum of the bureau's workloads to support consistency, efficiency, and operational improvement. A full description of duties and responsibilities is provided in the attached Duty Statement. Additional positions may become available (RPA 2627-00535). Please complete this optional survey letting us know how you heard about this position by clicking here. You will find additional information about the job in the Duty Statement. Working Conditions

• This position requires 4 or more days in the office per week. It is designated office-centered and may be eligible for some remote work based on departmental guidelines and operational need.
• This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship, now or in the future. Minimum Requirements You will find the Minimum Requirements in the Class Specification.
• ANALYST II Additional Documents
• Job Application Package Checklist
• Duty Statement Department Information Our mission is to help taxpayers file timely and accurate tax returns, and pay the correct amount to fund services important to Californians. FTB fosters an environment of equity and inclusion for all and we welcome everyone to be part of our diverse workforce.

Department Website:

http://www.ftb.ca.gov Special Requirements • The position(s) require(s) a Background Investigation be cleared prior to being hired. This business uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. For more information about E-Verify, please go to www.dhs.gov/e-verify. CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 172: All candidates for, appointees to, and employees in the state civil service shall possess the general qualifications of integrity, honesty, sobriety, dependability, industry, thoroughness, accuracy, good judgment, initiative, resourcefulness, courtesy, ability to work cooperatively with others, willingness and ability to assume the responsibilities and to conform to the conditions of work characteristic of the employment, and a state of health, consistent with the ability to perform the assigned duties of the class. Where the position requires the driving of an automobile, the employee must have a valid state driver's license, a good driving record and is expected to drive the car safely. The foregoing general qualifications shall be deemed to be a part of the personal characteristics of the minimum qualifications of each class specification and need not be specifically set forth therein. **IMPORTANT NOTICE** As required by the department's rules of conduct, all employees of the Franchise Tax Board (FTB) must be in compliance with the California Revenue and Taxation Code. During the background investigation portion of the hiring process, FTB will review return information to verify California state income tax compliance. Any failure to comply with the California Revenue and Taxation Code may prevent you from being hired at FTB. You must verify your filing status by calling 1-800-852-5711 to resolve any potential tax compliance issues, prior to submitting your application and seeking employment with FTB. All applicants not currently employed with the Franchise Tax Board will be subject to a pre-employment background investigation. The investigation will consist of completion of a pre-employment questionnaire, fingerprinting, and an inquiry to the Department of Justice to disclose criminal records. We comply with the Americans with Disabilities Act. Persons with hearing or speech impairments, call TTY/TDD (800) 735-2929. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to clearly demonstrate how you meet the Minimum Qualifications and Alternate Range Placement for the position on your State Application (STD Form 678). The application should also clearly demonstrate the candidate’s ability to meet the Desirable Qualifications identified in this job advertisement. The Classification Specification is located on this Job Announcement Posting under "Minimum Requirements”.

• Communicate clearly and professionally, both orally and in writing
• Handle confidential and sensitive information responsibly and discreetly
• Apply logical reasoning and analytical skills to evaluate procedures and workloads
• Maintain strong organization and accuracy while managing multiple litigation matters
• Work independently and collaboratively to complete assignments in a fast-paced environment
• Exercise sound judgment, tact, and diplomacy when interacting with attorneys, staff, and external agencies
• Understand litigation processes, including intake, calendaring, case tracking, and discovery-related tasks
• Manage legal-document workflows and maintain litigation resources such as brief banks
• Learn and apply bureau policies, procedures, and operational manuals
• Knowledge of Franchise Tax Board (FTB)'s records and the form and manner in which those records are maintained
• Experience in training staff on operational processes or procedures
• Use case-management or tracking systems effectively
• Proficiently use common software tools, including Microsoft Office and Adobe products

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

In addition, Franchise Tax Board offers the following:

• Convenient transportation and commuting options include: Light Rail stop, bicycle lockers, free parking, and carpool/vanpool opportunities

ADDITIONAL APPLICATION INSTRUCTIONS

A complete application package must be received in the Classification & Hiring Unit or postmarked by the final filing date and must include:

• Completed employment information on the STD. 678, including the “From” and “To” dates, “Hours Per Week,” and “Duties Performed" fields for all jobs listed in the “Employment History” fields (resumes do not take the place of these fields on the STD. 678)
• All of the required documents listed in the “Required Application Package Documents” section
• The position number and job control number in the job title line of the STD. 678, if submitting a paper application package (these numbers will auto-populate in the job title line of the STD. 678 if submitting an electronic application through your CalCareer Account)
• A signature, if submitting a paper application package Candidates who do not follow all of the listed application instructions may be eliminated from the selection process. All submitted information will be screened and the most qualified candidates will be invited to an interview. Electronic applications submitted through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Do not include full Social Security Number, method of eligibility, and LEAP information in your application package.

EXAMINATION INFORMATION

To apply for the Analyst II as a list candidate, you must first take the online Analyst II exam.